Minutes Extraordinary Meeting 6th July 2015

Minutes of an Extraordinary Meeting of Clehonger Parish Council held on 6th July 2015 at 7.00pm at The Innesfield Community Centre

Present: Cllrs G Savory, J Harris, J Rees, A Morgan, C Protherough, A Davies and P Jeffree

In attendance:   Mrs A Wright (Clerk), Ward Councillor Steve Williams, Allen Alderman (Playing Field Project Co-ordinator) and 7 members of the public.

  1. Introduction and welcome by the Chairman

The Chairman welcomed everyone to the meeting.  He explained the purpose of the Meeting and that all views “for” and “against” the planning application 151314, to be discussed, may be freely expressed.

  1. To accept apologies for absence

Apologies had been received from Cllr Whittal.

  1. To note declarations of interest

A declaration of interest was declared, in the Planning Application 151314, by Cllr J Harris. It was exceptionally agreed that Cllr Harris may remain in the meeting, due to the likely length of discussion time, but that she would not contribute to the discussion. A question was raised regarding the fact the planned Road would be going through Herefordshire Council land so should they be declaring an interest before determining planning for a road that was doing so? The Ward Councillor would ask the question regarding this.

  1. To discuss and formulate Parish comments regarding Planning Application 151314 for the Southern Link Road.

The main purpose of the meeting was to discuss and formulate a comments statement to be sent to the Planning Department concerning Planning Application 151314.

Comments were made from the floor such as the process being flawed, not following due process, not solving the traffic issues or providing any benefit. It was commented that consultation had been poor or non-existent, that certain findings had not been undertaken, and yet the application was already in, and that people had been excluded or refused admittance to “consultation” events. Some of the aims of the road were listed, to reduce congestion, reduce traffic noise, encourage activity, encourage house building but overall the comment was noted that the case had not been made by Herefordshire Council to justify building the road. There had also been an adaption made, the link on the B4349 and A465 which was not on the original concept plans, but was added at a later date, and people were not kept informed or consulted on this.

Following a discussion and presentation from those present of the key points, a vote was taken which produced the following results:

Vote from parishioners present of 7

1 in favour of the application

6 against the application

Vote from Parish Councillors present of 7

1 declaration of interest

6 against the application

An e mail had been received from a resident in Callow and she had also attended the Extraordinary Parish Council Meeting. The views were expressed via the e mail, and by personal presentation, and the comments were noted by the Parish Council. A petition was shown and a short comfort break was taken during which anyone who wished to sign the petition did so.

It was resolved that the following key points would be incorporated into a letter of objection to the Planning Application.

These would include:

  • Lack of consultation and restriction of access to what was organised
  • Residents not kept informed of stages
  • Lack of cost benefit analysis
  • Questions regarding consideration of sustainable transport and alternative options
  • Concerns regarding additional light pollution, air pollution, noise etc.
  • Selection of route – not advertised
  • Heritage assets and landscape considerations
  • Impact on residents, wildlife, plants, ancient woodlands
  • Sheer size and elevation of the road above the natural landscape

The Comments letter would be drafted by the Clerk and then circulated to all for any amendments etc. The letter would also contain the reiteration of the de-coupling statement, made by the Parish Council and sent to the Herefordshire Council, which had received an acknowledgement but not a response.

  1. To discuss and select preferred supplier for “adult” exercise equipment

A comparison sheet for prices for the adult equipment, from three suppliers (Kompan, Wicksteed and Sovereign), was circulated. The products on offer were discussed and based on all of the factors, price, delivery time, product quality, company “pedigree”, availability and UK regulatory compliance etc. it was resolved that the preferred supplier for the next order of products would be Wicksteed. This was proposed by Cllr Davies, seconded by Cllr Rees and carried unanimously. Cllr Davies would advise the product codes required and Alan Alderman kindly agreed to remain in post as Project Co-ordinator. It was agreed that a divide would be in place, between the adult and child equipment, formed by judicious shrub planting.

There was a discussion around the ongoing issues with the zip wire mound and the un-satisfactory construction of this. Communications from the sub-contractor had been poor and the overall feeling was that the project had been “left in the lurch” by Nomow.

Plans were being made to have the mound re-done and for matting to be used to hold it all together. During the hot and dry weather the saviour of the site had been the community in the Village who had all pulled together as a team to water the grass and to keep it alive during difficult times. A huge “thank you” to all was recorded and this would be published on the notice boards and in “Tracking the News”.

  1. To discuss and approve Playing Field Signage including “dogs to be kept on a lead while on the playing field”

Playing field signage was discussed. Due to recent events, when a dog had “chased” a child on the zip wire, it was decided that owners would be asked to keep their dogs on a lead at all times when on the playing field. This measure was to safeguard users of the playing field and the dogs also. “Dogs on leads” signs would be required.

Other playing field rules would be drawn up and circulated for approval.

Costs for all of the required signs would be obtained by the Clerk. The Lengthsman would look into fixing posts, mounting the signs and this to include the Veolia promo one.

  1. Reminder of date of next Parish Council Meeting

This would be held on Thursday 23rd July 2015 at Innesfield, 7.30pm.

The Meeting closed at 9.10pm