Minutes 27th June 2013

Minutes of Clehonger Parish Council Meeting held on 27th June 2013 at 7.30pm at Innesfield Community Centre

Present: Cllrs C Tomlinson (Chairman), J Rider, P Jeffree, A Morgan, J Whittall (Vice Chair), G Walker, J Thorne and C Protherough

In attendance:   Mrs A Wright (Clerk), CSO Fiona Witcher, Ward Councillor David Taylor and 7 members of the public.

1.  Introduction and welcome by the Chairman  

The Chairman welcomed everyone to the meeting, including CSO Witcher who had come along with information and literature on preventing crime in regard to sheds and garden buildings.

2.  Apologies for Absence

Apologies were received from Cllr Hammond.

3.  Declarations of Interest

Resolved: Cllr C Protherough declared a prejudicial interest in matters relating to the Village Hall and Councillor Tomlinson declared similar in relation to Dore Community Transport.

4.  Open Session

The Clehonger Churchyard has a huge and unsightly pile of dead flowers, plastic wrappings and other tribute debris that has built up over a number of years and requires clearing. The Clerk would discuss this with the Reverend Dyson and try to arrange the clearance and sort out a way to keep it clear for the future.

It was reported that the evening 449 bus service had been extended for a further year.

5.  Brief Verbal Reports:

5.1 Local Policing Team.  CSO Witcher had kindly brought along a selection of helpful literature, leaflets and posters to help promote the idea of vigilance and security especially around the subject area of valuables in vehicles, sheds and outbuildings. Property registration and marking systems, such as Immobilise, were highlighted as well as good practice in terms of securing goods and maintaining a vigilant approach to anything out of the ordinary and remembering to report anything thought to be suspicious. The number to call to report suspicious vehicles etc is 101 and this can be used for all non emergency reports. In the event of a suspected break in or intruders the number is still 999.

5.2 Ward Councillor. Cllr Taylor explained that the Police would not be able to enforce the 40 mph speed limit on the A465. If there were a central island on the road then they could do so but the likely cost of this was around £50,000.00.

The issue of the yellow lines, speed limit etc in Gosmore Road near to the school would need to be driven by the School and Cllr Whitall would raise the matter at the next governor’s meeting. There was a need to educate parents re parking and consideration and it had been noted that at peak drop off and pick up times sometimes vehicles could just not get through. If the School do request new measures to help control the problems then the Parish Council would support this initiative.

Cuts to social care adult services would be discussed on the 1st July and the Core Strategy was to be going forward for adoption on the 19th July. The link road between the A465 and A49 decision as to the emergence point was still subject to a final outcome.

In regard to house building and cap on growth it was resolved that the Clerk would write to the Neighbourhood Planning Team, Sam Banks, and request a ceiling of 14% maximum growth in terms of housing stock capacity, within the boundary of Clehonger Parish, throughout the term of the strategy to 2031.

5.3 Dore Community Transport. Following the theft of the new vehicle the group were struggling to get by using their own vehicles plus a second hand Berlingo. There had been no news of the stolen vehicle although the story was to be a feature item on a forthcoming Crimewatch program which it was hoped may bring some information forward. There was still no news as to when the insurance payment would be made.

5.4 Clehonger Jubilee Group. Cllr Walker updated everyone as to the activities that the Group had been engaged in. There was an interesting update on bees and Phil Marshall had been into the school, with information booklets, and been able to deliver a very well received talk to the children about the importance of bees and how they can be helped to flourish. The talk majored on the idea of “no pollination, no chocolate” and this captured the children’s attention as they were able to appreciate the important role that bees play in the food cycle. Plants that can be used to encourage bees were highlighted and news about certain pesticides being banned was welcomed. Thanks for the project were extended to the Eaton Bishop Gardening Club, The Jubilee Group and the Tuesday Club for all of their input.

On Saturday 20th July there would be an event held on the Clehonger Playing

Field in conjunction with a number of partners to include: – Healthy Lifestyle Trainer Services, Brightstripe, Milo, the Jubilee Group and others. There would be lots of events held including space hoppers, BMX bikes, bees, Tai Kwando, sack races, egg and spoon and lots more besides. The event was to run from 11.30 am to 3.30 pm and volunteers to help would be welcomed. Posters would be produced.

5.5 Broadband Champion. Apologies for absence

5.6 Church. No update.

6.  To approve minutes of the Meeting held on 23/05/13.

Resolved: – The Minutes were approved by the Council and signed by the Chairman

7. Clerk Update on Action Items

Update items included items on dog fouling, new posters were up and further contact work was in progress to try to “up the game” against offenders. Jobs as notified to Amey were in progress. The lengthsman had carried out strimming works as requested to the overgrown areas as notified.

8.  To note correspondence

HALC updates and briefing on the Localism Act (this would be circulated to all). Herefordshire Council information re procurement of services with a new contract being awarded to Balfour Beatty who would take over the Highways Maintenance contract from Amey in September 2013. An appeal had been received from the Courtyard, Theatre of the Arts, for funding to help their theatre provision going in their fifteenth anniversary year, and following subsidy cuts to their funding by the Herefordshire Council.

Information had been received back from the secretary as to details of the Kingstone & Thruxton C of E Charity and what it could do to help students by means of bursaries upon request. The contact for grants is Mrs J Honey, The Hollies, Church Road, Clehonger, Herefordshire, HR2 9SD. The best time to apply is in January and details of the educational activity being undertaken, with costs, are required. If receipts are available then copies should be forwarded with the request or supplied at a later date. The Trustees do like to receive “thank you” letters and are keen to hear how grants are assisting and how exams have gone.

9.  Finance

9.1 Resolved: The following list of payments were approved:

Lengthsman (R. Layton Morris)                                              £150.00

Mrs A Wright – (sal £294.10 mile £26.91, stamps £8.00, paper £4.99)         £334.00

Tax due on salary payment (Payable to The Post Office)             £73.40

Amey Wye Valley (Salt/Grit Bins)                                            £155.52

Longfield Services (P3 Footpaths)                                           £200.15

Mrs P M Price (Internal Audit)                                                £120.00

Herefordshire Council (Parish Freighter 27/07/13)                    £380.00

Sub Total        £1413.07

Parish Planning for Real Payments

Nil this month                                                                          £0.00

PP Sub Total              £0.00

Grand Total         £1413.07

9.2 Resolved: The bank balance was noted

9.3 Resolved: To Appoint a new Bank Signatory – Cllr P Jeffree.

10.  Planning

Two planning applications had been received for:-

1) SITE: The Old School House, Church Road, Clehonger, Herefordshire, HR2 9SD

DESCRIPTION: Extension of time to planning permission SW100778/F


GRID REF: OS   346534, 238093

APPLICATION TYPE: Planning Permission

The Council returned the following comments: – The Parish Council support the application, there are no objections


2) SITE:  Lower House, 17 The Bines, Clehonger, Hereford, HR2 9RA

DESCRIPTION: Relocation of the vehicle access


GRID REF: OS   345011, 237687

APPLICATION TYPE: Full Householder

The Council returned the following comments: – The Parish Council support the application, there are no objections

Home Farm Development – Appeal against refusal of planning permission – update

There had been a further communication regarding the housing development at Home Farm. The Appeal number was S122747/O and it was to be heard on 23rd and 24th July at the Shire Hall, plus, on the 25th July, at the Town Hall in Hereford. Details of the entire letter had been scanned to all councillors on 19th June 2013.

11.  Parish Plan

Apologies had been sent by Alison Davies. Cllr Protherough gave an update on the Steering Group’s activities and explained that the work of the sub groups in collecting information was largely done and the collation was now taking place. Questionnaires were being pulled together and once completed, circulated and collected the findings would be analysed to give a reflection of the wishes of the community. The questionnaires would cover aspects of village life such as housing, environment and transport and together they should provide a clear understanding of the requirements identified for the village. There would also be a newsletter to inform people of the options etc.

Further work on the playground had resulted in quotes which now needed to be evaluated and grant funding for equipment would be applied for. There had been some confusion over the requirement for a constitution for the Sub Committee, re the Playing Field, but this would be discussed and resolved with Kath Greenow as mentioned in item 14.

12.  Parish Freighter

This has been booked for the 27th July between 11.00am and 1.00pm in the Village Hall Car Park. Posters are in the notice boards, info is in “Tracking the News” and info will be in The Hereford Times.

13.  Formal Audit – to report back

All forms had been returned to the external auditor. The overall budget position had resulted in a deficit of £442.00 for the year but there had been additional expenditure on the lengthsman and also for the contested election expenses. The costs had been partially offset by there being only two parish freighter bookings during the year. Thanks were extended to the Clerk for all of the work involved with the accounts and the Clerk in turn gave a vote of thanks to Cllr Jeffree whose expertise and assistance had been most greatly appreciated.

14.  Playing Field Sub Committee and Playing Field Account  

The sub-committee would consist of initially Cllrs Tomlinson and Protherough plus the Clerk and Alison Davies, the Chair of the Steering Group. An appointment would be made to discuss the way forward for the group with Kath Greenow, CAPI Officer from HALC. The account details and funding applications would also be explored with Kath.

15.  Neighbourhood Plan 

It was agreed that the Neighbourhood Plan was an item that required serious consideration and it was resolved that the Parish Plan should be completed and then with a view to commencing a Neighbourhood Plan, possibly in early 2014.

16.  Village Matters – including dog fouling

There were no new village matters raised and the dog fouling issue was in being moved forward via contact with the Dog Warden and personnel at the L.A.

17. Brief Reports from Footpath Warden, HALC Rep, Village Hall Rep and Tree Warden

Footpath Warden Seasonal strimming had been carried out.

HALC Rep   No further meeting details to report.

Village Hall Rep   Not present but a brief update from an associate said that the AGM had been held and that there were now some new people on the committee. There was a supper event planned for September and more details would follow.

Tree Warden Cllr Protherough reported that, although marked up for attention, the tree identified as requiring trimming, due to vulnerable limbs, had not been seen to as at the date of the meeting.

18.  Items for next Agenda (no discussion)

The School would be added to the list of reports at item “Brief Verbal Reports”

19.  Reminder of dates of future meetings

The next Meeting will be held on Thursday 1st August 2013, 7.30pm at the Innesfield Community Centre.


The Meeting closed at 9.25pm