Minutes 22nd June 2017

 Minutes of Clehonger Parish Council Meeting held on 22nd June 2017 at 7.30pm at Innesfield Community Centre

Present: Cllrs P Jeffree (Chairman), J Rees, J Harris, C Protherough (Vice Chair), A Morgan, G Walker and A Davies

In attendance:  Mrs A Wright (Clerk) and Ward Cllr Steve Williams plus Lengthsman Paul Wright and 13 members of the public.

  1. Introduction and welcome by the Chairman

The Chairman welcomed everyone to the meeting.

  1. Apologies for Absence

There were apologies received from Cllr J Whittall and Cllr G Savory.

  1. Declarations of Interest

There were no declarations made.

  1. Open Session

The Open Session heard representation from the public on the issue of speeding vehicles in the village. Two residents presented concerns regarding vehicles not driving in accordance with the prescribed speed limits. Following contact made by the Parish Council regarding speeding, PC Roger Bradley had been in the village with speed enforcement measures and had reportedly stopped a number of drivers who had been exceeding the speed limit. The Parish Council had distributed a supplementary paper with the Neighbourhood Plan Questionnaires to gain feedback from residents, on their concerns and suggestions, regarding possible traffic calming measures. The papers would need to be analysed to report back the findings.

Ward Cllr Williams would check where the any Traffic Regulation Order Application may be in relation to Church Road, Old Clehonger.

It was agreed that the July Meeting would start at the earlier time of 7.00pm to give time to discuss speeding and possible actions.

The footpath at the Village Hall Car park end was thought to be too wide and would permit access by cars. A resident very kindly agreed to supply and install a yellow bollard, at the location, to prevent access by cars at that point.

The next part of the meeting, following the Open Session, concentrated on the Planning Application 163391 for Bowling Green Farm.

A resident explained that she had obtained information regarding an extension to the deadline for comments to 17th July 2017.

The resident read out the following information which formed the basis of the discussion requesting that the Parish Council continue to object to the planning proposals (edited):

I object on the grounds that this new application fails to address the lifetime potential impacts this development will have and understates the intensity of the processes even in the commencement of the operational phase can I refer you to the Revised Technical summary May 2017 Under section 2.  (The proposal) Section 3, paragraph 1 The Agents state

The chicks will be brought in from a hatchery with the average crop cycle being approximately 32 days for thinning and then full de-stocking at around 38 days plus the clean out period. At the end of the growing period they will be collected and transported to a processing plant.  Each cycle, including cleaning of the sheds will be 45 days leading to 8 cycles per annum.

Actually this is not in accordance with current industry practice and does not reflect likely future practices.  Many Broiler producers supplying Cargill are now harvesting birds at 28 days old and the industry is predicting that, in a very few years, birds will be reaching table weight at 19 days old.  With increased mechanisation reducing clean out times broiler units are forecast to produce at least 15 annual cycles well within the lifetime of the proposed development.  This means there is a significant understatement of the number of annual cycles the proposed development would generate and this will have a huge impact on the amount of Traffic in and out of this Site.

This will also affect the Fugitive emissions, odour assessment and noise and vibration levels and quantity of manure produced.

The thinning of birds is now banned by many producers because it presents a bio security risk and the practise is likely to become redundant anyway with birds reaching maturity at a younger age.  This means that all HGV movement to remove birds would take place over a single day

Even if adequate visibility splays are provided, the introduction of large numbers of long slow-moving HGVs and tractor trailers turning from the B4349 and then crossing the road to turn towards Hereford would present a severe risk to highway safety, putting the application scheme in conflict with Policies MT1 and RA6 of the Core strategy and paragraph 32 of the National Planning policy framework.

With reference to pollution from Transport our own government lost when Client Earth won its high court case, the Judge in his summing up said that ministers knew that over optimistic pollution modelling was being used and that the government needs to stop these inaccurate modelling forecasts.

The Attenuation Pond is a cause of great concern to residents who have their own bore wells in this area and are worried about pollution and of course there is already flooding periodically, if this were to become polluted it would cause even greater distress to homeowners.  We are told only clean water will go into the attenuation pond this is not so, the high velocity fans will be leaving solids, dust and particles on these vast sheds and the surrounding concrete aprons which when it rains will be washed off into this pond.  This pond will also collect its own pollution from airborne particles as it does not have a cover

The footpath and bridle path will become a very unpleasant and possibly unhealthy place to walk.  This curtails our rights of freedom and our rights to clean air.

Can I ask the Parish Council, what has changed; if anything this new planning application shows an even greater disregard for the local community. The applicant had the chance to put in place source Control measures in the form of Bio Filters or Water Filters fitted to extractor Fan ducts, these systems have been used in industrial air pollution control, with great success and have the potential to scrub dust, ammonia, sulphur compounds and nitrous oxide from poultry houses, there is also no mention of dust extractor fans in the feed mill area, the filters would reduce the dust emissions to the outside.  A sock should also be fitted to the Auger pipe that delivers the feed directly to the Bin.  Attenuators should be fitted to alleviate noise impacts. It is no good either the applicant or the planners saying these are too expensive to install, what cost our quality of life and that of the environments future.  These measures are now becoming the norm in the E.U.  No other industrial planning would be allowed to go ahead without stringent health safety and environment measures.

In the Land-use Planning and Development Control: Planning for Air Quality January 2017 under integrated pollution prevention permitting Page 6 it says

Permit conditions are based on the best available techniques which balance the cost to the operator against the benefits to the environment.  It is quite clear what a huge detrimental impact this application if passed will have on our community and the future of the environment.

The construction of industrial units in unspoilt countryside, this is grade 2 pastureland, puts at risk employment for domestic workers in the tourist industry and the smaller craft businesses, which makes a far greater contribution to the local economy than agriculture does it also risks driving out the large number of skilled professionals who choose to live in the surrounding area for the quality of life it offers setting up businesses here and employing people and using local services.

Within local planning policy E16 it states that a residential dwelling within a 400 metre radius will be subject to special consideration, especially if they were as a consequence be subject to significant adverse environmental impact, which I will, and that they would not be permitted.

Apart from acknowledging that my property is within 400 metres  in the E.A. application on reading through the fugitive emissions, odour assessment and noise and vibration papers submitted I cannot see what new mitigating assurances have been given other than the words “with careful management not significant” in all cases. 

There is also a contradiction in terms of measurement of my property in several of the agent’s reports. Although in Environmental reports they acknowledge that my property is within 400 metres in the Design and access statement page 12.  Under Conclusion 3rd paragraph it states the site has no residential receptors within 400 metres of the proposed poultry units. In the non technical Summary May2017) (The Site), it states in the 4th paragraph, the nearest residential occupiers being approximately 440 metres from the nearest point. This is incorrect and my home has now been proven to be well below 400 metres.

Basically there is not enough time to point out all the flaws in the new submission at this meeting.

We have asked the planners to extend the consultation end date from the 15th June to the 17th July.  They have refused this however they do say they will take into account anything they receive up to the 17th July

I would ask therefore that this parish council please continue to object most strongly to this application.  Thank You”

Following discussion of the concerns raised, it was agreed that the Parish Council would be continuing to object to the Planning Application, as amended, and that further comments would be submitted to the Planning Authority to this effect.

  1. Brief Verbal Reports:

5.1 Ward Councillor.  Ward Cllr Williams advised that he had to remain neutral and open minded in terms of opinion on the Broiler Shed Planning Application 163391. He was now a member of the Planning Committee. The Herefordshire Council Constitution had been changed and Cllr Williams was no longer on the Overview and Scrutiny Committee. He advised that the application for additional sheds at the Stoney Street Broiler Shed site had been refused permission. The opportunity for the Parish Council, and others, to speak at a planning meeting, to decide on the Bowling Green application, would need to be lodged, if representation was to be made. The Ward Cllr Williams would not be involved in the application for Bowling Green as it was in the Ward of Cllr Jon Johnson.

The Ward Cllr advised that, following the resignation of Madley Parish Council, an election would be held to form a new Parish Council.

A meeting held with Eaton Bishop Parish Council and Cllr Paul Rone had given rise to the idea of a coalition between the two parishes of Clehonger and Eaton Bishop regarding hedges and other matters that were affecting them jointly. The Locality Steward was keeping a watching brief on the hedges in Ruckhall Lane situation.

The question of the resurfacing of the Rotherwas Link Road, which was not thought “necessary” by the person who raised the subject, would be questioned by the Ward Cllr.

5.2 Friends of Clehonger Parish: Cllr Walker advised that following the accounts being reconciled for the Queen’s 90th Birthday event a contribution of £150.00 would be made by the Friends towards the cost of the bus shelter seat. A cheque for £150.00 was duly presented and thanks were recorded to the Friends of Clehonger Parish.

5.3 Clehonger Primary School: Cllr Davies advised that she had been in contact with the School and that the marking out and goal posts were in hand.

5.4 Locality Steward details in the bulletins. New white lining, as requested, had been carried out in part.

5.5 Lengthsman: The Lengthsman advised that the bus shelter had been repaired with new metal sheeting fitted. The hole in the hedge, between the school and playing field, had been filled in. Thanks were recorded for the works and it was commented that the Playing Field was “looking good”.

  1. To approve Minutes of the Annual Parish and Annual Statutory Meetings held on 18/05/17

Resolved: – It was resolved that the Minutes of the Annual Parish and Annual Statutory Parish Council Meetings held on 18th  May 2017, were approved by the Council and then signed by the Chairman. Minutes were proposed by Cllr Davies and seconded by Cllr Rees. Carried

  1. Clerk update and correspondence

The Clerk updated the meeting on actions etc. taken. The overpaid tax from 2016/2017 had been repaid by the Inland Revenue. AON had confirmed the continuation of the Council’s insurance cover following receipt of premium.

  1. Finance

8.1 Resolved: The following list of payments were proposed by Cllr Morgan, seconded by Cllr Davies and approved unanimously:

Mrs A Wright (salary £609.64, mileage £22.68, postage £2.40, stamps £6.72)              £646.69

The Post Office Ltd. (tax)                                                                     £33.40

Longfield Services (Lengthsman)                                                           £53.00

Herefordshire Housing (room hire)                                                        £32.00

Longfield Services (Bus shelter)                                                           £345.00

Longfield Services (hedge hole repair)                                                  £120.00

Total      £1230.09                                                   

8.2 Resolved: The bank balance was noted at £23202.59.

8.3 To approve the end of year accounts in two stages i) and ii)

The accounting statements were read out and it was resolved that they be approved in the appropriate order. The end of year accounts would now be sent to the external auditor, Grant Thornton.

  1. Planning. To receive report from Planning Working Group Leader

9.1) To consider amendments re Planning Application 163391 Bowling Green Farm, Clehonger. This was discussed following the Open Session and is recorded at that point in the minutes.

9.2)  Southern Link Road 151314 – update re position

The situation was much as reported previously. The Western Bypass proposal was forming part of an Active Travel Measures consultation. The results of the findings would be published around August time. MP Jesse Norman was now Under Secretary of State for Transport. There was now more information on the web regarding the Gladman’s application in terms of a capital improvement program.

  1. Village Matters

10.1) Consideration of Community Assets

A member of the public advised that the Village Shop was in an “ownership” agreement for the forthcoming 25 years. It was noted that the Community Assets registration of a business cannot enforce keeping it open or to lose money.

Cllr Walker would look into the relevant forms for registering assets and who could request these registrations, if not the Parish Council. It was also asked whether the phone kiosk is an “asset”.

Cllr Walker left at 9.35pm.

10.2) Village Speed issues – update

This was discussed in the Open Session. The Questionnaires regarding traffic feedback were to be analysed by a working party consisting of Cllrs Protherough, Rees, Harris and Davies, if available.

10.3)Clehonger Church re-ordering project update

Rev Hilary Morgan had met with Cllr Whittall to look at analysing the feedback from the Questionnaires. Funding was being sought to make the changes needed to make the church building more suited to a wider range of uses.

10.4) To discuss community litter pick initiative

This had been a nationwide initiative but had been missed in Clehonger. The kits for picking were available from Balfour Beatty, who would also arrange for the collection of any picked up litter. It was suggested that a pick should be done once or twice a year with the middle to end of the summer holidays thought to be a good time. It would be planned to carry out an early September pick in 2017.

The Freighter would also be discussed with a view to having a booking in October time.

There had been work carried out on the corner of Birch Hill Road, at the junction with School Lane, and the signage used had not been collected.

Welsh Water had placed some large concrete bricks in the lay-by by the old water station, at the top of Church Road, to prevent people pulling in at the location.

  1. Neighbourhood Plan
  2. i) Update on Clehonger Plan

Quotes were awaited for the analysis of the Neighbourhood Plan Questionnaires. Cllr Jeffree would chase these up and a further meeting to progress matters would be called.

  1. ii) Rural Areas Site Allocations Development Plan Document – to discuss

         This would be looked at in July.

  1. Playing Field – update

The basket ball hoop would be going up. Meetings were to be held with providers of cycle tracks. The garden had been tidied but there had been some damage done to trees. A member of the public advised of the offer of free trees and would find out more about this.

  1. Brief Reports from Footpath Warden, HALC Rep and Tree Warden

Footpath Warden: had sent his apologies

HALC Rep:  No update

Tree Warden: No further update – not present.

  1. Items for next Agenda (no discussion)

All of the usual items would be on the Agenda plus early start for speeding discussion, litter pick etc.

  1. Reminder of dates of future meetings

There was a reminder of the date of the next Ordinary Parish Council Meeting to be held on Thursday 20th July 2017 from 7.00pm at Innesfield.

The Meeting closed at 9.50pm