Minutes 21st September 2017

 Minutes of Clehonger Parish Council Meeting held on 21st September 2017 at 7.30pm at Innesfield Community Centre

Present: J Rees, A Morgan, C Protherough (Vice Chair), J Whittal, G Walker, G Savory and A Davies

In attendance:  Mrs A Wright (Clerk), Ward Cllr Steve Williams plus Lengthsman Paul Wright, Footpath Warden Blue Davies and 4 members of the public.

  1. Introduction and welcome by the Chairman

The Vice Chairman, Cllr Protherough was in the Chair and she welcomed everyone to the meeting.

  1. Apologies for Absence

There were apologies received from Cllr P Jeffree and Cllr J Harris.

  1. Declarations of Interest

There were no declarations made.

  1. Open Session to include Village Speeding

The Open Session heard representation of concern, expressed on behalf of the landlords of the Seven Stars Public House, in terms of the proposed proximity of a pumping station, on the adjacent development, to the kitchen of the pub building. There were also concerns over surface water flooding across the clay surface and puddles developing. The concerns raised would be incorporated into comments by the Parish Council.

The issue of parking problems on the green and lay-by near the Bines was raised. Residents were finding it difficult to park and were having problems accessing their gateways on occasions. Ward Cllr Steve Williams would take up the issue with Herefordshire Housing and see what options could be followed up. This would include establishing responsibility for the grass areas.

A small pull in area below Abbey Farm had developed on the left hand side of the B4349 on the run up to the Bowling Green pitch. There was an unofficial “No Parking” sign in the hedge at the back of the space. The Locality Steward would be asked to look at this to see if the space should be closed in.

The patch of land by the Village Hall was continuing to be in an untidy state. The Clerk would ask the Enforcement Team if they would be able to contact the owner. The last request for this had been refused on cost grounds.

The speeding enforcement van had been out and signs regarding community concern had been erected.

Communications had been received about local speeding issues. The Community Speed Watch Officer would be asked to look at the situations as raised.

Stickers for wheelie bins saying “30mph” and “SLOW DOWN” may be available.

  1. Brief Verbal Reports:

5.1 Ward Councillor.  Ward Cllr Williams advised that the Safer Roads Partnership were undertaking an intensive trial in three local villages; Holme Lacy, Allensmore and Clehonger for a period of three months. The Traffic Engineer would be looking at road issues on the Cage Brook Mill road. Paul Norris was the new Locality Steward for the parish, replacing Linzy Outtrim.

5.2 Friends of Clehonger Parish: Cllr Walker advised that there would be a “Cheese and Wine” evening to raise funds towards FOCP work in the parish. The price was £7.50 for a ticket, for cheese and wine, on 20th October at Innesfield at 7.30pm.

Cllr Protherough advised that the litter pick held on the 9th September had gone well and fifteen volunteers had cleared 13 sacks of litter from around the parish and tidied the flowerbed on the Playing Field. A big “thank you” was recorded to all those who had come along and joined in to tidy the parish. A further pick would be held in the spring and kerbside weeds would also be targeted.

29 new Welcome Packs had been distributed.

5.3 Clehonger Primary School: Cllr Whittal reported that this was a new term with a new head, Steve Fisher, and that Ofsted had been into school for an inspection. There was a further governors meeting scheduled for the following week.

5.4 Locality Steward details in the bulletins.

5.5 Lengthsman: The Lengthsman updated the meeting regarding gullies that had been cleared etc. He had trimmed some of the overhanging hedging at the Vallets Farm to make passage safe for vehicles. The Lengthsman would be trying to arrange a meeting with the new Locality Steward.  Vandalism on the pumping station fence and gate had been repaired. The gate had been unbolted and thrown into the stream.

  1. To approve Minutes of the Parish Council Meetings held on 20th July 2017

Resolved: – It was resolved that the Minutes of the Parish Council Meeting held on the 20th July 2017, were approved by the Council and then signed by the Chairman. Minutes were proposed by Cllr Rees and seconded by Cllr Davies. Carried

  1. Clerk update and correspondence

The Clerk updated the meeting on actions etc. taken. Correspondence had been circulated and included:

“Dear Parish/Town Clerk

I write to invite your councillors to a seminar on September 28th at 6.30pm in the Shirehall Hereford.

This “update” seminar is the first of the new season of seminars specifically for parish councillors. The topics to be covered are:-

Neighbourhood Development Plans and the new Direct Planning Document

Code of Conduct for Parish Councillors and NDP Steering Groups

Safeguarding – parish responsibilities

I would be grateful if you circulate this invitation and let me know who would like to attend.

Thank you.

With Kind Regards


  1. Finance

8.1 Resolved: The following list of payments were proposed by Cllr Morgan, seconded by Cllr Whittal and approved unanimously:

Mrs A Wright (salary £602.26, phone rental £19.22 mileage £20.16, ink £11.00)             £652.64

The Post Office Ltd (Tax)                                                                £69.00

Longfield Services (Lengthsman)                                                     £66.00

Herefordshire Housing (room hire)                                                   £16.00

Longfield Services (P3 Footpath)                                                      £69.00

Mrs F White (Playing Field inspection)                                               £58.60

Longfield Services (Lengthsman)                                                    £112.00

Herefordshire Council – Parish Freighter (21/10/17)                          £395.00

Total      £1438.24                                                   

8.2 Resolved: The bank balance was noted at £21060.43.

  1. Planning.

9.1) Southern Link Road 151314 – update re position

The current situation was that the compulsory purchasing of land was not progressing very fast. There was an active group opposing the Breinton By-pass link.

9.2) 173007 – Land between the Seven Stars and Gosmore Road

        An application for the approval of reserved matters for the building of 80 houses had been received. 40% of the homes were to be “affordable” for purchase or rent. The proposals were discussed and concerns were raised regarding garage blocks and possible anti-social behaviour, footpath issues and a number of other concerns. It was resolved that the councillors would compile a list of comments to be sent to the Planning Authority and the Clerk would collate this.

9.3) Communication from Persimmon Homes – to discuss

        It was agreed that initial enquiries would be made regarding the proposal. The Clerk would ascertain whether Persimmon Homes would pay any investigatory initial legal expenses.

  1. Village Matters including defibrillator

The fact that, sadly, there had been a couple of recent sudden deaths was noted. The opinion was expressed that use of a defibrillator would not have been appropriate, in relation to these events, as it would not have prevented them due to the circumstances. A list of first responders for the use of the defibrillator had been compiled and would be advised to the Ambulance Service. The cost of the registration of the list had been agreed previously as being met by the Parish Council. There would be a defibrillator training session on 22/09/17 from 12 noon at Innesfield. Fridge magnets with the code for the defibrillator on them were being distributed.

A company called “Perfect Gardens” was noted and Police advice when dealing with the company had been cautionary due to Trading Standards and the Police being involved with alleged complaints about the services provided.

The salt bin on Poplar Road, opposite the Hollies, was noted as requiring attention.

  1. Neighbourhood Plan
  2. i) Update on Clehonger Plan and Questionnaire analysis

Cllr Savory was preparing papers for the next stage. The Questionniare were in the analysis process and would be followed up. The issue of the grant application would be checked with Cllr Jeffree. A new meeting date for the Steering Group would need to be arranged.

  1. ii) Rural Areas Site Allocations Development Plan Document – to discuss

The Planning Department would be advised that the parish were engaged in the undertaking of a Neighbourhood Development Plan.

  1. Playing Field – update including recent events

A few occurrences of bullying and alleged racial abuse had been reported. Cllr Davies had spoken to the alleged perpetrators. The PCSO had been consulted and had advised that it was parental responsibility. Liaison with the school and police would be maintained and the situation monitored. Good citizenship was important. The police would be invited to the October Meeting.

Cllr Whittal would take up the issue of the weed killer use on the Playing Field with the School. There had been no reply to a letter from the Clerk, to the School Admin, on the subject.

The idea of a BMX Track for the field was being progressed and grant monies were being applied for.

  1. Brief Reports from Footpath Warden, HALC Rep and Tree Warden

Footpath Warden: The Warden reported that eighteen footpaths were open and there to be used. It was noted that it was important that people kept to the footpaths.

HALC Rep:  No update

Tree Warden: The Tree Warden was maintaining a photographic record of Ash Trees which would be taken at intervals. He would also take a look at an Ash Tree near to Cllr Davies property.

  1. Items for next Agenda (no discussion)

All of the usual items would be on the Agenda plus Persimmon pipe proposal and planning updates.

  1. Reminder of dates of future meetings

There was a reminder of the date of the next Ordinary Parish Council Meeting to be held on Thursday 19th October 2017 from 7.30pm at Innesfield.

The Meeting closed at 9.57pm