Minutes 21st January 2016

 Minutes of Clehonger Parish Council Meeting held on 21st January 2016 at 7.30pm at Innesfield Community Centre

Present: Cllrs P Jeffree (Chairman), J Rees, G Savory, C Protherough (Vice Chair) G Walker, J Whittal and A Davies

In attendance:  Mrs A Wright (Clerk), Ward Councillor Steve Williams and 5 members of the public.

  1. Introduction and welcome by the Chairman

The Chairman welcomed everyone to the meeting.

  1. Apologies for Absence

There were apologies received from Cllrs Harris and Morgan.

  1. Declarations of Interest

Cllr Protherough in relation to the Village Hall.

  1. Open Session

There was a question regarding the Parish Council objection to the broiler sheds application regarding whether it was on the Herefordshire Council web site. It was confirmed that the objection letter was on the web site.

The phone kiosk next to the Playing field in Birch Hill Road had been vandalised with a hole having been cut through the back of it. This had been reported to the Police. A resident confirmed that someone had tried to steal another local resident’s landrover also around the same time.

A discarded Christmas tree had been pushed in under the conifers in the Church Road pull-in by the water board station. There were signs saying “No fly-tipping” but people were not taking notice of this. The litter bin that had been situated in the pull-in for years had suddenly disappeared. The Clerk would try to find out what had happened to this and it was suggested that possibly a bin from lower down the road could be moved to the location. It was commented that fly-tipping was getting worse and that bins were required. Complications around regulations including trade waste, trailers and passes at the municipal tipping station appeared to be deterring people from going there to dispose of rubbish, and unwanted items, legitimately.

A request was made for kerb markers for Church Road to help prevent further bank and ditch erosion by passing vehicles. There had been extensive flooding on the road outside the Seven Stars Public House and this was noted in relation to non-suitability of adjacent sites for building due to flooding issues.

  1. Brief Verbal Reports:

5.1 Ward Councillor.  Ward Cllr Williams advised the meeting that the Gladmans application for the Madley Road Site in Clehonger had been turned down. It was not known whether there would be an appeal against this decision. Cllr Protherough had spoken at the planning decision meeting and thanks were recorded to her for doing so. The Planning Officer had recommended refusal on matters including traffic, landscape and issues with water supplies and sewerage. There was currently an appeal in from Gladmans against Herefordshire Council for “non-determination.” It was resolved that the Clerk would write to the Inspector to record support for the Planning Authority against the claims made by Gladmans regarding non-determination.

In regard to the Bowling Green Farm broiler shed application, the Ward Councillor Jon Johnson had declared an interest and consequently would not be representing parishes on the application. Ward Cllr Williams reported that he had been asked by the Chair of the Planning Committee to look after the interests of both Clehonger and Allensmore parishes in relation to the application. There had been a large number of objections recorded (in excess of 130) and this number was still rising. The application was not likely to come before the Planning Committee until the earliest June/July 2016 and would “take some working through”.

The Southern Link Road was still delayed, at the moment in time. Discussions with English Heritage were ongoing and the application would likely be “back out for consultation as a result of the discussion.”

5.2 Friends of Clehonger Parish: There were orders for nine further “Welcome Packs” in progress and the ones distributed so far had been well received.

5.3 Clehonger Primary School:  Cllr Whittal reported that there would be a Governors Meeting the following week. Things were looking positive as a result of a push to increase pupil numbers.

5.4 Lengthsman: The Lengthsman had reported the damage to the phone kiosk.

  1. To approve Minutes of the Ordinary Meeting held on 17/12/15

Resolved: – It was resolved that the Minutes of the Ordinary Parish Council Meeting held on 17th December 2015, were approved by the Council and then signed by the Chairman. Minutes were proposed by Cllr Rees and seconded by Cllr Protherough.

  1. Clerk Update

The Clerk updated the meeting on actions etc. taken including an update on the Lengthsman and Footpath Schemes. The Clerk would be attending a briefing at Balfour Beatty in early February to find out more information.

  1. Finance

8.1 Resolved: The following list of payments were approved, proposed by Cllr Davies and seconded by Cllr Rees:

Mrs A Wright (salary £632.29, tax refund £78.60 mileage £7.83)                           £718.72

Longfield Services (Lengthsman)                                                             £84.00

Total           £ 802.72

8.2 Resolved: The bank balance was noted.

  1. Planning. To receive report from Planning Working Group Leader

Planning applications had been received as follows:

APPLICATION NO & SITE ADDRESS: 153691 – Land off Gardiners Oak, Clehonger, Herefordshire, HR2 0EL
DESCRIPTION: Proposed erection of 4 detached bungalows and garages with ancillary works.
APPLICANT(S): The Owner and/or Occupier
GRID REF: OS 344681, 237320
APPLICATION TYPE: Planning Permission

The Parish Council commented as follows:

The Parish Council of Clehonger has considered the planning application, as detailed, and while not objecting outright to the application does have some concerns that are believed to warrant clarification/consideration.

1) The new build would appear to be placed over the top of the existing “soak aways” for properties already built at the location. There are therefore concerns around how efficient drainage is to be achieved and also for the existing network. It is the Council’s understanding that the existing Welsh Water Treatment Works is already over capacity, which has been a factor in other planning decisions. This application assumes connection to existing mains foul drainage and, taking into account the problems of existing properties, could necessitate between 4 and 8 properties requiring connection.

2) The new properties appear to traverse what is believed to be a public footpath.

3) There are some concerns as to the professionalism and content of the proposal overall.

4) There are the ongoing concerns over continued growth in the number of properties approved for the Village. These number, in total, demonstrably in excess of the number specified over the 20 year growth plan, as detailed within the Core Strategy. This being said, the small considered development is welcomed over the approach for large estates to be built within the Village”.

It was noted that it would be a good idea for the Parish Council to consider their “wish list” for 106 monies, from qualifying developments, allocation.

  1. Village Matters including Notice Boards Review and notices at “Lousy Oak” junction

A large pothole had been noted at the junction of Croft Road and Gosmore Road. Cllr Walker would confirm the status.

New activities were taking place around the Village: Tai Chi, Nordic Walking, Zumba and Short Mat Bowls, to name but some.

Problems with parking at the Innesfield Community Centre were noted but there are currently no allocated parking spots. It is “first come first served.”

A letter had been received regarding the notices placed on the fence at the Lousy Oak Junction. The Herefordshire Council were keeping a “watching brief” on the situation. The Ward Cllr commented that Herefordshire Council had said that the signs were “not detrimental to road safety”. The Clerk would write to the correspondent and advise that the Council would continue to monitor the situation.

The Notice Boards would have notices placed to advertise the Neighbourhood Plan Drop In on the 20th February from 10.00am to 1.00pm at Innesfield.

In regard to the Notice Boards, the Clerk would write to Mrs Rider regarding permission for a replacement Notice Board to be sited outside the Village Shop.

Jim Jones would supply the Clerk with details of the supplier of the Village Hall Notice Board and cost information etc.

  1. Parish Plan Action Plan – to ratify

The Parish Plan Action Plan Schedule had been circulated. It was agreed that items that were achievable would be realised in regard to costs etc. Items would be incorporated into the forthcoming Neighbourhood Plan, where appropriate possibilities exist. It was agreed that the implementation would be passed to the Neighbourhood Plan Steering Group to progress and identify synergies. The ratifying of the plan was proposed by Cllr Whittal and seconded by Cllr Savory. Carried.

  1. Neighbourhood Plan – update and to include Launch Day information

The Launch Day Drop In was scheduled for the 20th February between 10.00am and 1.00pm at Innesfield. A publicity notification had been sent to the “Tracking the News” Editor for inclusion. Information notice would also be placed in the Hereford Times, Community Times Section. Leaflet flyers, advertising the Event, would be printed and delivered to all houses in the Village. The Plan would focus on the positives of where houses can be built and other factors. The Parish Council resolved to bear the cost of the flyers, information sheets and refreshments plus any associated costs of the Launch Event. This was proposed by Cllr Jeffree and seconded by Cllr. Walker.

Future dates for Meetings were 1st February for the Playing Field Meeting at 7.00pm followed by the Neighbourhood Plan Steering Group Meeting at 8.00pm.

Update for Launch Meeting would be held on the 10th February at 7.00pm at Innesfield. This would be just a short meeting to recap on the 20th February Launch Event planning.

  1. Playing Field – update

The last scheduled meeting had been cancelled but the Committee would be meeting on the 1st February at 7.00pm in Innesfield. The Tesco Grant outcome should be known by that date. If chosen, as one of the participating projects, the grant involved a voting system where shoppers could place a token to determine their choice of project to receive the money and there were various amounts depending where the project came in the voting.

It was resolved by the Parish Council to accept the terms of the Annual Playground Inspection organised via Fran White of Herefordshire Council. The Clerk would advise Fran White of the decision to participate.

The Clerk would check with the Lengthsman regarding stocks of caps for the playing field equipment. These were being continually removed and lost but should be in place. The Clerk would ask Kompan for a bag of assorted caps if they were able to supply this.

A permanent fix for the caps being removed would need to be found.

Cllrs Protherough and Davies would collaborate to attempt to obtain funding for a picnic bench from the “Public Spaces Grant.”

Cllr Protherough would chase up the situation regarding the grass and mowing situation.

Tree planting would be progressed.

The Neighbourhood Plan Event would have the opportunity for ideas about the playing field to be expressed.

The Clerk would send a “Thank you” letter to Mr Sanders who had kindly cut the field hedge when requested in the late summer of 2015.

  1. Local Transport Plan Consultation – to discuss any response

The Councillors had attempted to respond to the Consultation but had found the process very difficult to complete and there were concerns over the “digestibility” of the entire consultation presentation. It was resolved that the Clerk would write to the Herefordshire Council to express the concerns and to ask if other methods of communication on the topic, such as letters and e mails, would be acceptable.

  1. Brief Reports from Footpath Warden, HALC Rep and Tree Warden

Footpath Warden: not present.

HALC Rep:  No report this time

Tree Warden: The Tree Warden had reviewed the trees during a tour at the Protherough “Estate”.

  1. Items for next Agenda (no discussion)

Usual Items plus replacement Notice Board for outside the Village Shop

  1. Reminder of dates of future meetings

There was a reminder of the date of the next Ordinary Meeting to be held on Thursday 18th February 2016 at 7.30pm.

The Meeting closed at 9.25pm