Minutes 20th February 2014

Minutes of Clehonger Parish Council Meeting held on 20th February 2014 at 7.30pm at Innesfield Community Centre

Present: Cllrs C Tomlinson (Chairman), J Rider, J Thorne, J Hammond, A Morgan and C Protherough

In attendance:   Mrs A Wright (Clerk), Ward Councillor David Taylor and 10 members of the public.

  1. 1.  Introduction and welcome by the Chairman  

The Chairman welcomed everyone to the meeting.

  1. 2.  Apologies for Absence

Apologies were received from Cllrs G Walker and J Whittall. Cllr P Jeffree absent


  1. 3.  Declarations of Interest

Resolved: Cllrs C Protherough, J Rider and J Hammond declared a prejudicial interest in matters relating to the Village Hall and Councillor Tomlinson declared similar in relation to Dore Community Transport.

  1. 4.  Open Session

A member of the public raised the issue of the proposed outline planning permission application for the land adjacent to Harpacre, Clehonger. The application number P140056/O did not contain definitive details of numbers, or types, of properties that may be built as it was an outline application only. The overall opinion expressed by the public on the application was that access issues would make it an unsuitable location. Further details would likely be supplied if outline permission is granted.

An owner of a property in School Lane had written to the Parish Council with concerns over drainage following the large volume of rainfall and an overflowing septic tank was causing problems. The letter writer had said that they would be attending the meeting but was not present. The issues of the drainage, and comments by Welsh Water, were discussed and it was resolved that the matter was between the house owner and the drainage and sewerage provider, Welsh Water, and that the Parish Council would not express an opinion on the matter. One councillor stated that advice was available on septic rank emptying requirements and that professional emptying on a regular basis was recommended.

Some of the potholes identified had been filled in the Gosmore Road, Birch Hill Road area.

The defibrillator had been acquired and was awaiting installation at Innesfield in a cabinet to be fitted to the outside of the building so as to be accessible. Heartstart sessions were being planned and there would be one held at the Tuesday Club. Other sessions could be booked. The defibrillator could be used without specific training as the device is programmed to talk the user through the correct usage.

Dog fouling continues to be a problem on the Playing Field. The Clerk will find out the legal position and enquire about more appropriate signage. There would be a consumer health watch at the Tuesday Club on 25/02/14 3.30pm in the Village Hall.

  1. 5.  Brief Verbal Reports:

5.1 Local Policing Team. Apologies received. There had been some thefts from locked garages in Kingstone. Cllr Walker had passed a message about the increase in the number of PCSO’s in the region from 26 to 32. He had also said that Police Commissioner Longmore was suffering from cancer and that the Police Commissioner had put £25,000, of his own money, into policing initiatives.

5.2 Ward Councillor. Ward Councillor Taylor reported that there would be a 1.93% increase in Council Tax. He said that money had been taken from reserves, £485,000.00, to help with the retention of fire service provision. Herefordshire Council had taken funds from the relief road budget to help sustain the school transport package (for a 12 month period).

5.3 Dore Community Transport. The new vehicle was now with the converters and it was hoped that it would be ready by April. Another vehicle in use by Dore had been driven into a flood and although not seriously damaged a £426.00 bill had resulted. The insurance amount offered for the Bowling Green accident of £500 had not fully compensated the out of pocket expenses of £1100.00.

5.4 Clehonger Jubilee Group. No update, apologies.

5.5 Broadband Champion. No further details at present, apologies sent.

5.6 Church No further news.

5.7 Clehonger Primary School   

No further update. School Governor not present, apologies.


  1. 6.  To approve minutes of the Meeting held on 16/01/14.

Resolved: – The Minutes of the meeting, held on 16th January 2014, were approved by the Council and then signed by the Chairman


7. Clerk Update on Action Items

The Clerk updated the meeting re the action items including.

The naming decision re Gardiners Oak had been challenged with the suggestion of the use of the name Landimore but the suggestion had been rejected and the name Gardiners Oak would be used. There was more information about the Lengthsman Scheme with courses of five days duration required, locality stewards being recruited to be the eyes and ears of Balfour Beatty and to work with all interested parties such as Parish Council’s and residents. There has been a lot of work involved with dealing with flooding issues, tree problems, blocked ditches, potholes etc. and some headway has been made although much still needs to be done.

The blocked drains and jetting required in Gosmore Road, Birch Hill Road has been allocated enquiry no. 11006675 and Poplar Road drains requiring jetting – enquiry no. 11006676.

The CiLCA Portfolio, undertaken by the Clerk, has been sent to the Assessors for marking.


  1. 8.  To note correspondence

The Clerk advised re some of the correspondence received.

St Michael’s Hospice Open Gardens Fund Raising event

SIA (Spinal Injuries Association) Big Fish and Chip Supper fundraiser (adverts in notice board)

HALC Information Corner with White Paper on openness and availability of data for Parish Councils highlighted.

HALC Subscription for 2014/15 received with a large increase. The amount of £562.97 including VAT had been advised. It was resolved that the Clerk would write to HALC to say that the figure was over that which had been budgeted for and to ask if they would accept the lower budgeted amount to continue to provide the service.


  1. 9.  Finance

9.1 Resolved: The following list of payments were approved:

Lengthsman (R. Layton Morris)                                             £190.00

Mrs A Wright – (salary £296.90 mileage £15.35, ink £25.00,

Postage £14.25, phone £14.82)                                                                               £366.32

Tax due on salary payment (Payable to The Post Office)            £74.20

J & D Sanders (Playing field hedge cutting)                             £198.00

Sub Total          £828.52

Parish Planning for Real Payments

Nil this month but replacement cheque issued for Wyelearn (cheque mislaid)

Grand Total          £828.52

9.2 Resolved: The bank balance was noted

  1. 10.  Planning

Two new applications had been advised as follows:


1) SITE:  Land adjacent to Harpacre, Clehonger, Hereford

DESCRIPTION: Land for residential development


GRID REF: OS   344831, 237701



The Parish Council made the following response. The Parish Council does not object to the outline planning application but does have concerns regarding access to the site due to the proximity to a road junction. They would wish to encourage an investigation into the environmental impact and would wish to have more information as regards density and nature of the development.


1) SITE:  Church Cottage, Church Road, Clehonger, Herefordshire, HR2 9SD

DESCRIPTION: Re-erect a Victorian kit built workshop-garage


GRID REF: OS   346595, 237954

APPLICATION TYPE: Full Householder


The Parish Council fully support the application.


  1. 11.  Parish Plan

The Plan can move forward now that the data from the questionnaire is back and can be reviewed. There are 60 pages of information to look through and an evening to start the process had been arranged. The Focus Groups would be reconvened to look at the specific areas and outcomes. All are welcome to join the process including new people who have not previously been involved.

The Clerk had received a notification of the Annual Playground Inspection and it was resolved that the Clerk would communicate to Herefordshire Council that this should go ahead.

There will be a further Playing Field Meeting held shortly. The final quotation for equipment has been accepted and the drive is now to move forward on the grant funding applications to secure the necessary monies to carry out the plans for the Playing Field. A draft of the application would be sent to Dave Tristram, Local Authority and HVOSS Project Funding Development Officer, who would review it and assist where possible. Fund raising initiatives including coffee mornings, a horse racing evening on 14th March and other events were planned. Everyone was to be encouraged to come along and support the fund raising events where possible.


  1. 12.  Neighbourhood Plan

There would be a further information evening for the Neighbourhood Plan initiative at Brockington on 25th March at 7.00pm. The Clerk and Cllr Protherough would attend. It was hoped to find out more about grants and general information. The next step would be to define the Parish Boundary by designating the area to be encapsulated within the Clehonger Neighbourhood Plan.


  1. 13.  Village Matters

Worst Potholes had been filled in Poplar Road. Drains were running and were clear. Further potholes in Church Road still to be filled.


14. Brief Reports from Footpath Warden, HALC Rep, Village Hall Rep and Tree Warden

Footpath Warden Awaiting decent conditions for Pump House works to be completed

HALC Rep No further details than those mentioned under Open Session re policing, PCSO’s and Inspector Longmore.

Village Hall Rep No further details apart from a forthcoming Bingo Evening to be held in March

Tree Warden no further details to report.


15. Items for next Agenda (no discussion)

Apologies in advance from Cllr Thorne, Neighbourhood Plan


  1. 16.  Reminder of dates of future meetings

The next Meeting will be held on Thursday 20th March 2014, at 7.30pm, at the Innesfield Community Centre.


The Meeting closed at 8.50pm