Minutes 20th April 2022

Minutes of the Parish Council Meeting of Clehonger Parish Council held on 20th April 2022 from 7.30 pm at the Clehonger Village Hall

NB- The minutes are “draft” until ratified at the following parish council meeting.

Present: Cllrs S Savory, A Davies (Vice Chair), J Jones, C Protherough (Chair), W Watkins and J Whittal
In attendance: Mrs A Wright (Clerk), Ward Cllr David Hitchiner, Paul Wright (Lengthsman) and two members of the public.

1. Open Session with any parishioners who have joined the Meeting (to include any update from West Mercia Police – if in attendance
Cllr Carole Protherough (Chair) welcomed everyone to the meeting.
A local resident was in attendance. She advised that the notice board opposite the Clehonger Church was in a sorry state with the front having turned opaque and not being easy to see through. It was agreed that the Lengthsman would look at the structure and the board inside with a view to repairing and upgrading it to house a copy of the newly commissioned parish map.

2. Co-option of councillor and signing of forms
There were no candidates presented for co-option at the meeting.

3. To receive Apologies for Absence
There were apologies for absence received from Cllrs N Rider and K Langdon

4. To note Declarations of Interest
There were declarations of interest made by Cllrs Watkins and Jones in relation to the Village Hall and Cllr Whittal in any matters relating to the Church.

5. To approve Minutes of the Parish Council Meeting held on 16/03/22
The Minutes of the Meeting held on the 16th March 2022 were approved.
6. Finance and Policies
(6.1) Resolved: The following list of payments were approved:
Clerk paid in accordance with contract (April)
Expenses £29.25
Longfield Services (Lengthsman/Bins/bench fitting etc) £649.77
Clehonger Village Hall (Hall hire) £24.50
HALC (Clerk cover 16/02/22 and Training evening) £485.40

It was agreed that the Clerk would ask HALC if the two free training places, for early invoice payment of the annual subscription, could be offset against the training evening invoice.

Resolved: The bank balance was noted at £32699.16

(6.2) To appoint the Internal Auditor for 2021 – 2022
The Parish Council resolved to appoint Trefor Edwards to the role of Internal Auditor for 2021 – 2022.

(6.3) To appoint members to Finance Working Party
This would be moved to the May Agenda.

(6.4) To approve the purchase of a new notice board for outside the shop (subject to permission and approval of landowner)
It was agreed that a new Notice Board, in a black finish and with a header saying “Clehonger Parish Council”, would be purchased to replace the one outside the shop. Liaison for permission for fitting would be with the landowner and Lengthsman.
7.0 Playing Field
(7.1) Update on accident damage and purchase of new shelter screens
The Insurance Company had made reimbursement for the shelter screens net of VAT. It was resolved that the new ones would be purchased and then fitted. It was reported that the phone kiosk had been repaired. It had been requested that the damaged kiosk be removed, if possible.

(7.2) Notice board for maps to agree purchase and location of boards and maps
It was agreed that one map mounting board should be purchased for the playing field (exact specification to be chosen) plus the notice board near the church would be repaired to house a copy of the new map of the village.
(7.3) Playing Field Working Party accounts – update
It was noted that the group “Playing Field Funds” were a separately constituted group, with a constitution adopted in 2015. There were five original founder members and the objective of the group had been to “further playing field aims”. The funds held by the independent group were not part of PC funds.
(7.4) Update on activities including the Queen’s Platinum Jubilee, events and equipment as applicable
Cllr Davies gave an update on events and activities (from list – Knife Angel, Church and School involvement).
Coffee afternoon for Ukraine – May 14th 2pm. Cakes and raffle prizes needed
Jubilee celebrations – picnic in the Park – school leading on this – 5/06/22
Youth Provision – arranging a meeting at the school mid May with Caitlin. (Rev)
Messy church training May 3rd Kingstone Church 10 -2 – take lunch
Early intervention symposium – May 18th at Green Dragon – all day
Youth initiative – initial meeting after bank holiday – Summer training for volunteers then start youth group September – need volunteers, church supported
Need for drop in youth provision with space, tuck shop, games, preferably meeting weekly as most effective
Community task force – open meeting in hall on a Friday TBA in early May– covering topics including litter picks, signs, church, newsletter, daffodil plantings etc.
Football – meeting Lisa mid May
Section 106 money – what people want survey (open for suggestions – not pre-emptive)
Free Adult Art classes – from 21/04/22 at 2.00pm in Eaton Bishop Village Hall for 6 weeks.
8. Planning.
To consider response to Planning Applications, as notified, and then determined by Herefordshire Council
8.1) Planning re-consultation 213333 – Wellfield, Poplar Road, erection of five houses with associated drainage

The parish council noted the alteration to the make up of the houses proposed, in terms of number of bedrooms, but resolved that the original comments made still stood and these would be reiterated.
8.2) Planning consultation – P221090/O – Belmont Rural, Three Counties Hotel Belmont Road, Hereford, Herefordshire HR2 7BP, Hybrid application for demolition of existing hotel and associated structures and erection of Class E foodstore with associated access, parking, servicing, drainage and landscaping (full permission sought) and erection of drive-thru unit with associated internal access and circulation (outline permission sought)
After discussion, it was resolved that individuals would be able to make their own comments and representations on planning consultation P221090/O but there would not be a parish council led response from Clehonger. It was acknowledged that the proposed change of the use of the site would mean the loss of amenity in terms of a large conferencing venue, hotel/ leisure facility.
9. Church matters and possible task force
To update on matters relating to the Church and possible task force
The Knife Angel representative had met with the Reverend from the Church. There had previously been ideas floated about re-ordering the church in terms of facilities (no running water or sanitation currently). There was an aspiration to try to get the Church left open for visits etc. Possible Task force activity etc. would be progressed in consultation with the PCC.

10. Parish roads and footpaths, trees and land
10.1) To note any defects to be reported to Balfour Beatty
Pot holes in Birch Hill Road and Birch Hill

10.2) To consider any issues in relation to footpaths
No update

10.3) To put forward work for the Lengthsman
Refurbishment of notice board near the Church plus fitting shelter panels and notice board and map board (subject to permissions)

10.4) To receive any update regarding trees
No update this time

10.5) Review of land parcel by village hall
The land parcel by the hall was still untidy and overgrown. There was a wish to keep the land tidy and a suggestion of a memorial garden was made. The land had been transferred in ownership, many years previously, at the time of Village Hall refurbishments. The land was in private ownership so venture and upkeep suggestions could not be progressed at the present time.

10.6) To consider any matters relating to speeding in the village
The Clerk had written to the Police for a follow up on the previous visit. Speed enforcement had been carried out in the village. The suggestion of Community Speed Watch had been raised again. The ideas of pedestrian crossings, lights and also the configuration of the pavement outside the Lilac Cottages were still in question. Some crossing facilities would be implemented as part of the Madley Road housing estate build. There was some grant funding for spot safety implementation, 20 mph zones, white lines etc. The parish council would consider input to the request for these to be considered.

11. Information and correspondence
11.1) To note Information and Correspondence sheet
Talk Community Newsletters
Local Area Plan Consultation

Internal Audit Papers 2021 – 2022
The internal audit papers have been received.

11.2) To receive any update from the Ward Councillor (also Leader’s Report)
The Ward Cllr updated the meeting about £11 million to be spent within the Children’s Directorate. There were difficulties being experienced in recruiting social workers, some had been “gazumped” by financial incentives from other councils. Herefordshire was looking into the purchase of the “Herefordshire Hoard” (circa a £650,000.00 investment). If grant funding were forthcoming, and the Hoard were to be purchased, it would be on display for visitors with the Mappi Mundi etc.
The Ward Cllr circulated a diagram illustration showing how the council tax spending was split up into different areas.

12. Matters to be raised on the Agenda of the next Meeting
All usual matters plus annual meeting items – election of officers, co-option of councillor

13. Reminder of dates of future meetings
The next Meeting of the Parish Council, Annual Parish and Annual Statutory would be held on Wednesday 18th May 2022, from 7.30pm, at the Clehonger Village Hall.

The Meeting closed at 8.48 PM.