Minutes 19th July 2018

Minutes of Clehonger Parish Council Meeting held on 19th July 2018 at 7.30pm at Innesfield Community Centre

Present: Cllrs J Rees, G Walker, C Protherough (Chair), S Savory, A Davies (Vice Chair) and A Morgan

In attendance: Mrs A Wright (Clerk), plus Lengthsman Paul Wright, Ward Cllr Steve Williams, Footpath Officer Blue Davies and 2 members of the public.

1. Introduction and welcome by the Chairman Cllr Protherough welcomed everyone to the meeting. Cllr Protherough read out a process statement for conduct and procedures at meetings of the parish council and this was accepted by members present.
The process accepted is detailed here:

  • In principle wish to encourage democratic participation from the community and have endeavoured to chair accordingly
  • In recent months there have been some issues that have understandably given rise to strong emotions amongst members of the public.
  • At times the balance between contributions from the public and space for Parish councillors to perform their role as representatives for the parish, discussing issues between themselves and coming to conclusions has been lost.
  • In order to address this , and to ensure courteous behaviour in future I would ask that the following conventions are observed:-
  • The public of course is very welcome to put over points of view and information in the first agenda item, public participation
  • Obviously there may be major issues further on in the agenda where members of the pubic wish to contribute views and information. It would be helpful if this could be indicated during public participation. If appropriate the Parish Council may agree to shift an agenda item nearer to the beginning of the meeting
  • At all other times I would ask member of the public who wish to contribute to the discussion to follow the good example of Cllr Williams and put up their hands to indicate this
  • Finally I would like to add that threatening or abusive behaviour cannot be tolerated. The Parish Councillors are volunteers, and the parish clerk is employed to facilitate the smooth running of the council. Inevitably people will not always agree, but they all deserve courtesy.

2. Apologies for Absence
There were apologies received from Cllr G Savory, J Whittal and J Harris

3. Declarations of Interest
There were no declarations made.

4. Open Session to include update regarding Village speeding
The Ward Cllr advised that he was waiting for a reply regarding speeding issues on the B4349 and on Gosmore Road. There had been a car recorded travelling at 70 mph past the Persimmon development site.

5. Brief Verbal Reports:
5.1 Ward Councillor. Ward Cllr Williams advised that planning application 182089 had been refused regarding the removal of nine metres of hedgerow along the southern boundary of Field Parcel: S044712 37849 which borders the B4352 Clehonger to Madley road.
The Ward Cllr explained that he was on a Task and Finish Group Committee looking at the way in which Balfour Beatty supply and deliver pothole repairs. Five councillors were making up the group and they would be reporting back on findings with a view to looking at a possible change of process.

5.2 Friends of Clehonger Parish: Cllr Walker advised that the 2018 Gardening Competition had been cancelled due to there being only three entries received. The trophies that had been awarded in previous years would be collected in and kept at Cllr Walker’s house. The Rainbows new flag pennant funding was awaiting developments.
5.3 Clehonger Primary School: no further update
5.4 Locality Steward details in the bulletins.
5.5 Lengthsman: The Lengthsman reported that grass had been cut and that the dog waste bins were proving very successful with extensive use being observed.

6. To approve Minutes of the Parish Council Meeting held on 14th June 2018
Resolved: – It was resolved that the Minutes of the Parish Council Meeting held on the 14th June 2018, were approved by the Council, with one alteration to item 5.2 (incomplete sentence), and then signed by the Chairman. Minutes were proposed by Cllr Davies and seconded by Cllr Rees. Carried

7. Clerk update and correspondence
The Clerk updated the meeting on actions etc. taken. A parish drive around with the Locality Steward would be arranged when convenient for all parties.

8. Finance
8.1) Resolved: The following list of payments were proposed by Cllr Morgan, seconded by Cllr Davies and approved unanimously:
Mrs A Wright (July salary £644.43, tax refund £6.00, total expenses £24.58) £675.01
Longfield Services (Lengthsman) £68.00
Mrs A Wright (August salary £563.88) £563.88
Eyelid Productions Limited (web updates) £30.00
Longfield Services (Lengthsman) £53.00
Longfield Services (Notice board repair and glass disposal) £105.00
Total £1494.89

8.2) Resolved: The bank balance was noted at £32369.77.

9. Planning.
Further applications had been received for consideration:
APPLICATION NO & SITE ADDRESS: Planning Consultation – 182457 – Land at Wellfield, Poplar Road, Clehonger, Herefordshire HR2 9SW
DESCRIPTION: Application for approval of reserved matters following outline approval P150959/O. For 5 detached dwellings with garaging.
GRID REF: OS 344886, 237220
APPLICATION TYPE: Approval of Reserved Matters

The Clehonger Parish Council considered the proposal and resolved to make the following comments: no objections

APPLICATION NO & SITE ADDRESS: Planning Consultation – 182122 – Shark House Barn, Clehonger, Herefordshire HR2 9TE
DESCRIPTION: Proposed erection of a single storey rear extension
GRID REF: OS 344565, 237472
APPLICATION TYPE: Full Householder

The Clehonger Parish Council considered the proposal and resolved to make the following comments: no objections

APPLICATION NO & SITE ADDRESS: Planning Consultation – 182408 – Hope Dene, Clehonger, Herefordshire HR2 9SH
DESCRIPTION: Proposed conversion of existing single storey rear extension to 2 storey rear extension
GRID REF: OS 347902, 237799
APPLICATION TYPE: Full Householder

The Clehonger Parish Council considered the proposal and resolved to make the following comments: no objections

9.1) Southern Link Road 151314 – update re position plus any further details regarding the Hereford Transport Package
There would be a public enquiry investigation into the handling of aspects of the process to date in October 2018. The Chair would advise the Clerk for contact information for possible representation to the enquiry by another parish council.

The Hereford Transport Package looking at the bypass route options and the red route
option had been chosen by the Herefordshire Council. The Overview and Scrutiny Committee had looked at the proposals before the decision, instead of afterwards – as would normally happen. Questions as to whether the choice of route was “tenable” were being raised. The question of whether a bypass was required at all, or not, was not being considered. The red route had been considered to be the “least damaging”. It may be that a meeting would be a good idea to enable people to hear both sides of the proposal, this could be something to consider for a future meeting of the parish council?

9.2) Update on Village developments and street naming
Work was in progress on the Persimmon site between the Seven Stars and Gosmore Road. Cllr Protherough would circulate her name suggestions, as a start point, for the consideration of possible street names for the development. The welcome packs would be kept in review with funding to be negotiated.

10. Village Matters including:
10.1) Church re-ordering There had been a fete with cream teas held and funds had been raised for the project. There would be a PCC Meeting to look at the impact of the questionnaire responses.

Local issues: Pleasant Row – hedge overhanging the road and footpath.

The Friday Coffee Mornings had now ceased due to hall hire charges, at Innesfield, being applied.

A future cheese and wine event would be planned. The previous one had been well received.

11. Neighbourhood Plan
11.1) Update on Clehonger Plan
Dr Nicholson would attend a meeting of the Steering Group on 30th August 2018. This would be held at Innesfield from 7.30pm and the cost of the hall hire and consultancy fee would be met by the parish council. Publicity to be arranged and hall booked.

12. Playing Field – update
The field hedge cut would be requested.
The new picnic table tops were in and the committee were now waiting for the legs to be delivered. The new tables would be sited near to the existing one. The Lengthsman would install them when arranged.

13. Appointment of Footpath Officer
The post of Footpath Officer had been advertised. One applicant had come forward, at the time of the meeting, and the candidate, Mr Blue Davies, was duly appointed.

Brief Reports from Footpath Warden, HALC Rep and Tree Warden
Footpath Warden: The Footpath Warden would update next meeting.
HALC Rep: The HALC Rep reported that there was no further update other than that the Southern Area Meeting (SAM) had been cancelled for that month.
Tree Warden: Cllr Alan Morgan was in discussion, regarding handover, with the outgoing warden, Cllr Gilbert Savory.

14. Items for next Agenda (no discussion) All of the usual items plus Neighbourhood Plan and Steering Group. Bypass planning. The Ward Cllr would attend, but from later on during, the September 2018 Meeting.

15. Reminder of dates of future meetings
There was a reminder of the date of the next Parish Council Meeting to be held on Thursday 13th September 2018 from 7.30pm at Innesfield.
The Meeting closed at 9.00pm