Minutes 19th January 2017

Minutes of Clehonger Parish Council Meeting held on 19th January 2017 at 7.30pm at Innesfield Community Centre

Present: Cllrs P Jeffree (Chairman), J Rees, J Harris, C Protherough (Vice Chair), A Davies, G Savory, and J Whittal

In attendance:  Mrs A Wright (Clerk), the Lengthsman Paul Wright, Footpath Officer Blue Davies and 2 members of the public.

  1. Introduction and welcome by the Chairman

The Chairman welcomed everyone to the meeting.

  1. Apologies for Absence

There were apologies received from Cllrs Morgan and Walker plus Ward Councillor Steve Williams.

  1. Declarations of Interest

There were no declarations made.

  1. Open Session

Footpath CH18 would be checked by Cllr Whittal.

A resident was in attendance raising concerns about speeding in the village. Also the 30mph signs had been turned around on the stretch of road coming out from Poplar Road towards Kingstone. The Lengthsman would correct these. Following discussion, about the speeding, it was agreed that a leaflet asking for local views and concerns plus suggestions on how to tackle the problems would accompany the Neighbourhood Plan Questionnaire, when it was circulated. Cllr Harris would look at putting together a draft leaflet for this purpose. The Clerk would contact the Police to request local data collection to inform them of the extent of the problem of drivers exceeding the speed limit on the Clehonger Village roads.

The Open Session closed at 8.00pm.

  1. Brief Verbal Reports:

5.1 Ward Councillor.  Ward Cllr Williams was not present.

5.2 Friends of Clehonger Parish: Cllr Walker was not present.

5.3 Clehonger Primary School: Cllr Whittal advised that there would be a Governors Meeting the following week.

5.4 Locality Steward details in the bulletins.

5.5 Lengthsman: The Lengthsman advised of a flood outside Vallets Farm where a water main was leaking and the contractors were there mending it. He had carried out litter picking around the playing field and had found a number of carrier bags (18) containing empty alcoholic drink cans and energy drinks cans down Church Road, Old Clehonger.  This looked like a pattern was developing and it may be an idea to ask if the police could keep an eye on this. In total five compactor sacks of litter had been cleared during the pick.

  1. To approve Minutes of the Meeting held on 15/12/16

Resolved: – It was resolved that the Minutes of the Parish Council Meeting held on 15th  December 2016, were approved by the Council and then signed by the Chairman. Minutes were proposed by Cllr Rees and seconded by Cllr Protherough. The bent rail by the Village Hall drive, as highlighted at the last meeting, was going to be replaced.

  1. Clerk update and correspondence

The Clerk updated the meeting on actions etc. taken. There had been a communication received concerning the requirement for the installation of a pipe to facilitate services for the Gosmore Road housing development. The pipe may be required to run along the perimeter of the playing field. The Clerk would invite the Land Agent, from Persimmon Homes, to the next Parish Council Meeting, in March, to explain and clarify the proposals.

The Clerk had received a call from a resident concerning refuse spilt from a wheelie bin on the road near to Vallets Farm. The position of the wheelie bins at the property was also mentioned as a concern as it was believed that the spill had been due to one of the bins being knocked over. The Clerk would write to the resident to ask for the litter to be cleared and the bins moved to a potentially less vulnerable location.

There would be a Church Reordering Meeting held at Innesfield on 8th February from 7.00pm to discuss the re-ordering proposal for Clehonger Church in conjunction with the Diocese.

The water pipe at the Church did need to be replaced.

Rubbish, papers from tributes etc., was accumulating again in the churchyard. Cllr Whittal would look at the situation. The area had previously been cleared and a sign placed to ask people to take their litter home. This may need to be reiterated.

  1. Finance

8.1 Resolved: The following list of payments were proposed by Cllr Whittal, seconded by Cllr Davies and approved unanimously:

Mrs A Wright (salary £662.25, mileage £16.83, tax refund £140.60)                                   £819.68

Longfield Services (Lengthsman)                                                            £159.00

Herefordshire Housing (Room hire)                                                          £32.00

Total       £ 1010.68    

8.2 Resolved: The bank balance was noted at £24,386.84.

  1. Planning. To receive report from Planning Working Group Leader

9.1) To receive report from Planning Working Group Leader

Applications had been received and were commented as follows:

APPLICATION NO & SITE ADDRESS: 163929 – Harp Acre, Clehonger, Hereford, Herefordshire, HR2 9TF
DESCRIPTION: Proposed extension and alterations.
APPLICANT(S): Mrs Boucher
GRID REF: OS 344850, 237661
APPLICATION TYPE: Full Householder

and also:

APPLICATION NO & SITE ADDRESS: 163930 – Harp Acre, B4349 From Arkstone Court Road, Clehonger, HR2 9TF
DESCRIPTION: Proposed residential development of 5 new bungalows
APPLICANT(S): Mrs Boucher
GRID REF: OS 344850, 237661
APPLICATION TYPE: Planning Permission

The Clehonger PC considered the applications 163929 and 163930 and there were no objections to either one of these.

APPLICATION NO & SITE ADDRESS: 170004 – Land at the junction of the B4349 & the Bines, Clehonger, Herefordshire, HR2 9RA
DESCRIPTION: Proposed base station installation. (15m pole supporting 3 antenna, associated ground based equipment cabinets and associated development)
APPLICANT(S): The Owner and/or Occupier
GRID REF: OS 344900, 237709
APPLICATION TYPE: Prior Approval – All others

The Clehonger Parish Council considered and supported the application 170004 subject to the necessary consideration being extended towards both the existing, and proposed, neighbouring properties.

Planning Application 163370 had been mentioned in correspondence by e mail to one of the councillors. This was for additional and replacement broiler houses in Stoney Street, Madley. There was a discussion about the proposal and the Parish Council were advised that there had not been any objection to the proposal sent in by the Madley Parish Council.  It was also stated that the Madley Environmental Study Centre were believed to no longer be concerned about the proposals. Cllr Whittal advised that the application for the Bowling Green and for the Stoney Street broiler houses had been subject to a collaborative road usage study to inform the Planning Department.

9.2)  Southern Link Road 151314 – update

The Herefordshire Council were engaged in talking through land acquisition, and possible compulsory purchase orders, with land owners along the route. Funding for the road has been earmarked but a business case has got to be submitted to release the funding.

  1. Village Matters

10.1) Consideration of Community Assets

This item would be considered at the February Meeting.

The notice board by the shop was steaming up with condensation. Clerk would put some moisture absorbing pads in there to try to absorb the moisture.

Cllr Davies advised that Audrey Gummery, for some time the main contact at Herefordshire Housing, had left her post. A new contact relationship would be established.

  1. Neighbourhood Plan – update

The final version of the Questionnaire was being circulated and it was hoped that it would be approved for circulation at the Steering Group Meeting to be held on the 30th January at 7.00pm. Clerk to book the hall for this.

Welcome packs for new householders would be circulated as required.

  1. Playing Field – update including equipment

The installation of the new equipment was set for week commencing the 23rd January. Jim Jones kindly agreed to enable access to the matting from where it was being stored at the Village Hall.

The circle of loose ground covering by the cargo net was being looked into.

Ideas for the cycle track were being explored with suppliers.

Ideas to re-energise the coffee mornings would be welcomed. Bric a brac was still required and was being collected by Cllr Davies.

  1. Brief Reports from Footpath Warden, HALC Rep and Tree Warden

Footpath Warden: No update other than in Open Session.

HALC Rep:  No update.

Tree Warden: No further update.

  1. Items for next Agenda (no discussion)

All of the usual items would be on the Agenda plus ideas for Community Assets consideration and to invite the Land Agent from Persimmon Homes to attend to explain proposals for the pipe installation.

  1. Reminder of dates of future meetings

There was a reminder of the date of the next Meeting to be held on Thursday 16th February 2017 from 7.30pm at Innesfield.

The Meeting closed at 9.30pm