Minutes 19th April 2018

Minutes of Clehonger Parish Council Meeting held on 19th April 2018 at 7.30pm at Innesfield Community Centre

Present: Cllrs J Rees, G Walker, A Davies, C Protherough (Chair), S Savory (co-opted at the meeting) J Whittal, A Morgan and J Harris
In attendance: Mrs A Wright (Clerk), plus Lengthsman Paul Wright (from 8.50pm), Ward Cllr Steve Williams, PCSO Fiona Witcher and 11 members of the public.

1. Introduction and welcome by the Chairman Cllr Protherough, was in the Chair and she welcomed everyone to the meeting.

2. Co-option of councillor and signing of forms
A new councillor was co-opted. Mrs Sue Savory was proposed by Cllr Walker and seconded by Cllr Davies. Proposal was accepted and carried unanimously. Declaration of Registrable Interests and Acceptance of Office papers were signed and these would be sent to the Elections Department.

3. Apologies for Absence
There were apologies received from Cllr G Savory.

4. Declarations of Interest
There were no declarations made.

5. Open Session to include update regarding Village speeding
Request for a parish freighter visit was made. Date to be confirmed with the Village Hall and booking made.
There was a discussion about the amount of litter that had been picked during the recent litter pick and nearly 20 bags had been filled for collection. There may be justification for visits into school to raise awareness. A notice would be sent to Tracking the News and a litter awareness flyer was also suggested and a member of the public kindly offered to help finance any printing costs. This may be a consideration for the future. The PCSO contributed to the discussion and advised that some fast food littering could be successfully traced back to the person purchasing the food if litter was dumped on the roadside. PCSO Witcher advised that the Police were now operational from the Peterchurch Fire HQ and that a new PCSO would be starting soon.
The state of Birch Hill Road, breaking up and potholes was again highlighted.

6. Brief Verbal Reports:
6.1 Ward Councillor. Ward Cllr Williams advised that he would be happy to help deliver any leaflets as may be required. He advised that the plans for the Gosmore Road development were being presented for approval with some small adjustments to the plans having been made. There were still concerns about the distribution within the site of the social housing and the fact that they were still all in one area. There were also concerns raised about the bus stop and footpath/cycle way exit onto Gosmore Road. It was agreed that the entire e mail from the PC, as sent previously, should be resent with emphasis on the continuing concerns.

6.2 Friends of Clehonger Parish: Cllr Walker advised that the sponsored flag and holster was going ahead. Ideas were sought for future events. The welcome packs were still being put together and distributed to new residents. Please advise Cllr Protherough of any new requirements for packs.

6.3 Clehonger Primary School: Cllr Whittal had resigned as a governor and a new one was still being sought by the school. Someone was believed to have applied for the role. It was stated that the link between Parish Council and School was considered to be important.
6.4 Locality Steward details in the bulletins. The Clerk had been out on tour of the parish with the Locality Steward and defects had been logged. The Clerk had highlighted Birch Hill Road. It may be a suggestion to invite Cabinet Member Barry Durkin to a future meeting.

6.5 Lengthsman: joined the meeting at 8.50pm.

7. To approve Minutes of the Parish Council Meetings held on 15th March 2018
Resolved: – It was resolved that the Minutes of the Parish Council Meeting held on the 15th March 2018, were approved by the Council and then signed by the Chairman. Minutes were proposed by Cllr Harris and seconded by Cllr Davies. Carried

8. Clerk update and correspondence
The Clerk updated the meeting on actions etc. taken. The new dog waste bins had been purchased and it would be decided as to where they should be installed.

9. Finance
9.1) Resolved: The following list of payments were proposed by Cllr Morgan, seconded by Cllr Whittal and approved unanimously:
Mrs A Wright (salary £671.26, mileage £37.26, phone £8.10, parking £1.00, home office £50.00) £767.62
Longfield Services (Lengthsman) £109.00
Longfield Services (Lengthsman) £140.00
Eyelid Productions Ltd. (web site) £500.00
Glasdon UK Limited (dog bins) £496.27
Total £2012.89

9.2) Resolved: The bank balance was noted at £25711.09. NB. The balance shown includes grant paid in for web site etc. of £1635.00.
9.3) To discuss new data protection regulations and policies (GDPR)
The policies were in progress and it was agreed that the relevant compliance should be pursued in line with the changes to come into effect on May 25th 2018.

9.4) Update on new web site
The website was ready and data was being added.

9.5) To approve purchase of laptop from transparency grant
The Parish Council resolved to approve the purchase of a computer for the use of the Parish Council Clerk from the Transparency Grant funds.

10. Planning.
No further applications had been received for consideration.

10.1) Southern Link Road 151314 – update re position plus any further details regarding the Hereford Transport Package
Notifications of the compulsory purchase orders have been published with the ability to send in comments open to 23/04/18.
The bypass consultation is a statutory responsibility.

10.2) Update on Village developments including possible additional comments on the Gosmore Road site planning reserved matters
The original e mail with reiteration of concerns particular to those highlighted earlier in the meeting (item 6.1) would be sent to the Planning Officer.

11. Village Matters including:
11.1) Church re-ordering Cllr Whittal advised that there would be meeting of the Parochial Church Council after the Sunday Service on 22nd April 2018 where the findings of the questionnaire would be discussed. A date for a public meeting would be arranged and coffee morning events were being held to help raise funds.

11.2) Defibrillator update
A representative form the ambulance service would be coming down to Clehonger to check and register ID for those named on the contact list.

11.3) Litter pick – update
The litter pick had taken place on 14th April and it had been a great success. The Parish Council recorded a great big “thank you” to all those who picked on the day, and the days either side, to clear the area of approaching 20 bags of litter. Thank you everyone.

12. Neighbourhood Plan
12.1) Update on Clehonger Plan and selection of consultant
The questionnaires were stored safely in the Clehonger Village Hall by kind permission of the Committee Chair. The memory stick had been opened on a decommissioned computer and had been found to be unreadable.
A new analysis of the data would be needed. The view of the councillors was that the NDP should go ahead. It was agreed that a prospective consultant be invited to the May Meeting if possible (Cllr Davies kindly agreed to send invites).

13. Playing Field – update
The playing field was ticking along okay. The issue of dogs and being off leads plus fouling was still of concern and would be on the agenda of the May meeting for discussion as to the way forward. The idea of banning dogs from the field completely, if the use of leads and picking up waste were not complied with, was suggested.

14. Brief Reports from Footpath Warden, HALC Rep and Tree Warden
Footpath Warden: The Warden had sent his apologies.
HALC Rep: The HALC Rep reported that there was no further update.
Tree Warden: The Tree Warden had sent his apologies.

15. Items for next Agenda (no discussion) Neighbourhood Plan and analysis, Persimmon application, Southern Link and Western Link Roads, GDPR and other usual items. Also for consideration – dogs and the playing field.

16. Reminder of dates of future meetings
There was a reminder of the date of the Parish Council Meeting (annual Parish and Annual Statutory) to be held on Thursday 17th May 2018 from the earlier start time of 7.00pm at Innesfield.
The Meeting closed at 9.27pm