Minutes 18th October 2018

Minutes of Clehonger Parish Council Meeting held on 18th October 2018 at 7.30pm at Innesfield Community Centre

Present: Cllrs J Rees, S Savory, J Whittal, J Harris and A Davies (Chair)

In attendance:  Mrs A Wright (Clerk), plus Lengthsman Paul Wright, Ward Cllr Steve Williams, Footpath Officer Blue Davies and 2 members of the public.

  1. Introduction and welcome by the Chairman Cllr Davies (in the Chair for the evening) welcomed everyone to the meeting.
  1. Apologies for Absence

There were apologies received from Cllrs A Morgan and C Protherough. Cllr George Walker was not present.

  1. Declarations of Interest

There were no declarations made.

  1. Open Session to include update regarding Village speeding

A representative from the Village Hall explained that the gate down by the hall had been adjusted. It was reported that some HGV traffic was still using Gosmore Road for deliveries. The delivery notes were marked “Gosmore Road”. This situation would be taken up with the relevant persons. There were also questions over working time hours on the site and clarification on this would be sought.

There was a report of horses being “aggressive” to walkers on a footpath crossing Moorfields Farm. There had been an incident advised where a dog had, allegedly, been killed by horses at the location. The facts relating to public paths, access, dogs and stock would be queried and established.

5. Brief Verbal Reports:

5.1 Ward Councillor.  Ward Cllr Williams urged the Parish Council to report all “indiscretions” on the Seven Stars building site.

The Parish Council summit held at the Shire Hall on 17th October had talked about communication and more tasks would be “layered down” to parishes in the future. The Ward Councillor may co-ordinate a meeting of councils in the Stony Street Ward. He also updated on the Pothole Task and Finish Group who were looking into satisfaction around pothole repairs. A full analysis of the findings would follow the working group meetings by January 2019. The state of the Birch Hill Road surface was again commented.

5.2 Friends of Clehonger Parish: 80 welcome packs would be required for the Seven Stars site and two new residents on the village requiring a pack were identified. The Ward Cllr said that the Welcome Packs idea was good and that he would spread the word to other parishes.

5.3 Clehonger Primary School: Cllr Whittal advised that she was still in contact with the school via links with the Education Authority. The school had been advised that if they needed anything that the PC could assist with then to give the PC a call.

5.4 Locality Steward details in the bulletins.

5.5 Lengthsman: The Lengthsman reported that the dog bins were working well with lots of use. He would be out soon for seasonal works, sign cleaning etc.

  1. To approve Minutes of the Parish Council Meeting held on 13th September 2018

Resolved: – It was resolved that the Minutes of the Parish Council Meeting held on the 13th September 2018, were approved by the Council and then signed by the Chairman. Minutes were proposed by Cllr Rees and seconded by Cllr Harris. Carried

  1. Clerk update and correspondence

The Clerk updated the meeting on actions etc. taken. There had been a warning leaflet and letter from the Post Office concerning postage scams and a copy was placed in the hallway on the notice board at Innesfield. Also detailed was some information about community project funding that could be obtained from Aviva.

Also to note: Information regarding the Keep Warm Keep Well campaign where help with heating and insulation may be obtained – subject to eligibility and availability of funding. Free home energy advice and support also provided. See below for contacts:

Contact Freephone: 0800 677 1432   Text: 07583 740914 or   E mail: khw@mea.org.uk

  1. Finance

8.1) Resolved: The following list of payments were proposed by Cllr Harris seconded by Cllr Davies and approved unanimously:

Mrs A Wright (Oct salary £664.57, tax refund £5.00, home office £50.00 total expenses £31.44)        £751.01

Herefordshire Council (parish freighter)                                                        £400.00

Longfield Services (Lengthsman)                                                                   £55.00

Eyelid Productions (web services)                                                                  £30.00

Herefordshire Housing (inv 1531 and 1493 room hire)                                     £32.00

Total      £1268.01

8.2) Resolved: The bank balance was noted at £40157.68.

8.3) To consider the budget and precept for 2019 – 2020

The budget and precept requirement for 2019 – 2020 was discussed and, given current reserves held, it was resolved that there would be no increase in the amount requested from that in 2018 – 2019. The precept request form was completed requesting a precept of £22800.00 for the year. This would be submitted to the Herefordshire Council Finance Team by the Clerk.

  1. Planning.

9.1) Southern Link Road 151314 – update re position plus any further details regarding the Hereford Transport Package and related matters

The planning application for the sundry land parcels in relation to the Southern Link Road had received approval. The Public Inquiry into the Compulsory Purchase Orders would commence at the Left Bank on 30 October at 10.00 am. The Inquiry was expected to last seven days.

9.2) Update on Village developments and any site issues

Site issues of mud on road and those items raised in the Open Session would be followed up with the Planning and Enforcement Teams.

9.3) To consider planning applications

One new application had been received for consideration.

This was planning consultation 183513 – 9, Syers Croft, Clehonger, HR2 9SU for a proposed 2nd storey extension over garage. The Parish Council discussed the proposal and commented as follows: The Clehonger Parish Council has considered the application 183513 and would comment that, whilst there are no objections to the proposal, there is a concern regarding the placing of windows on the side elevation which will be overlooking the neighbouring property. It was felt that the windows may be better placed on another elevation that was not directly overlooking the neighbour.

  1. Village Matters including:

10.1) Church re-ordering

Cllr Whittal was overseeing the re-ordering and would be getting people together to “get the ball rolling”. Things would really commence after Christmas and the objective would be to install a toilet and running water as opposed to a “full blown catering pod”.

10.2) Consideration of Community Assets

This would be looked at further in November. Details of how to register would be explored.

  1. Neighbourhood Plan

11.1)  Update on Clehonger Plan and Steering Group Meetings

A new chair had been appointed to the Steering Group. There were meetings arranged for the 23 and 30 October to count up the questionnaire items for the analysis. It was agreed that Doctor David Nicholson should be appointed to the position of consultant. The Clerk would e mail to confirm the appointment.

  1. Playing Field – update and purchase of parts for repairs

There were two new picnic benches to be installed on the field. The purchase of parts would be clarified as regards shipping to the UK and the choice of metal would be the stainless steel as opposed to galvanised.

  1. Brief Reports from Footpath Warden, HALC Rep and Tree Warden

Footpath Warden: The Footpath Warden updated during the open session as regards the footpath at Moorfields.

HALC Rep:  The HALC Rep was not present.

Tree Warden: Cllr Alan Morgan had sent apologies.

  1. Items for next Agenda (no discussion) All of the usual items plus Neighbourhood Plan and Steering Group and dog waste bins.
  1. Reminder of dates of future meetings

There was a reminder of the date of the next Parish Council Meeting to be held on Thursday 15th November 2018 from 7.30pm at Innesfield.

The Meeting closed at 8.27pm