Minutes 18th January 2018

Minutes of Clehonger Parish Council Meeting held on 18th January 2018 at 7.30pm at Innesfield Community Centre

Present: J Rees, A Morgan, G Walker, C Protherough (Vice Chair), J Harris

In attendance:  Mrs A Wright (Clerk), plus Lengthsman Paul Wright, PCSO Fiona Witcher, Ward Cllr Steve Williams and 7 members of the public.

  1. Introduction and welcome by the Chairman

The Vice Chairman, Cllr Protherough, was in the Chair and she welcomed everyone to the meeting.

  1. Apologies for Absence

There were apologies received from Cllr A Davies, Cllr G Savory, Cllr P Jeffree and Cllr J Whittal.

  1. Declarations of Interest

There were no declarations made.

  1. Open Session to include update regarding Village speeding

The Open Session heard that there was a general perception on the village that the incidence of speeding was reduced. The visits of the speed watch van had been chased up. It was noted that there had been a near miss when a person walking their dogs had nearly been knocked down by a speeding female motorist in Gosmore Road. There was a discussion about speed restrictions around school premises. The Ward Cllr would look into speed issues around schools and limits plus the traffic regulation order for Church Road, Old Clehonger.

PCSO Fiona Witcher advised that there had been some anti-social behaviour and reports of damage to the village hall property including “offensive” graffiti and this had also been found in the school play house. Huge fly-tips in Church Road and Ruckhall Lane had been cleared and investigation into the perpetrator(s) was in progress.

PCSO Witcher left the meeting at 8.00pm.

It was then commented that the correct drawings for consideration were not on the website for the Persimmon Homes reserved matters application. The Clerk would find out what had happened to the publication of the drawings that were under consideration. Cllr Protherough presented the draft comments that had been put together following a planning working party meeting. The draft was still subject to finalisation and there was discussion over the points made. Residents were asked if they would like to leave their e mail details and the correct plans and draft comments would be made available to them. It was agreed that an extension of time for comments would be sought to beyond the 15th February Clehonger Parish Council Meeting date and the final comments on the proposals would be confirmed for submission as a result of the information presented at the February Meeting.

  1. Brief Verbal Reports:

5.1 Ward Councillor.  Ward Cllr Williams reiterated the information about the huge fly-tips in Church Road and Ruckhall Lane. Cllr Williams would circulate a specimen safeguarding statement, electronically, for consideration by Clehonger Parish Council at a future meeting.

5.2 Friends of Clehonger Parish: Cllr Walker advised that the The Friends of Clehonger Parish Annual General Meeting would be held on the 7th February 2018.

5.3 Clehonger Primary School: Cllr Whittal had sent her apologies. It was noted that the school were under the care of a new interim head teacher.

5.4 Locality Steward details in the bulletins. There were still issues with potholes and crumbling road surface in Birch Hill Road. The road from Allensmore towards Locks Garage was also in a poor state of repair.

5.5 Lengthsman: The Lengthsman updated the meeting regarding fly-tipping, pot holes and the picking up of huge amounts of litter including bagged cans.

  1. To approve Minutes of the Parish Council Meetings held on 14th December 2017

Resolved: – It was resolved that the Minutes of the Parish Council Meeting held on the 14th December 2017, were approved by the Council and then signed by the Chairman. Minutes were proposed by Cllr Harris and seconded by Cllr Morgan. Carried

  1. Clerk update and correspondence

The Clerk updated the meeting on actions etc. taken. There was information about data protection training that the Clerk would be attending plus a thank you letter for the donation from Dore Community Transport.

  1. Finance

8.1 Resolved: The following list of payments were proposed by Cllr Protherough, seconded by Cllr Whittal and approved unanimously:

Mrs A Wright (salary £552.80, tax refund £96.80, mileage £18.18, stamps £6.72, parking £1.00)         £675.50

Herefordshire Housing (room hire)                                                           £24.00

Numbers Plus (defib list of contacts)                                                       £118.80*

Longfield Services (Lengthsman)                                                              £90.00

Herefordshire Housing (room hire)                                                           £16.00

Total      £924.30                                               

8.2 Resolved: The bank balance was noted at £29035.64.

*The invoice for the defibrillator listing was placed on hold while issues regarding the list were resolved. This was in relation to Disclosure and Barring (DBS) Checking for list members (the Ambulance Service may carry this out on behalf of the individuals concerned).

8.3 To consider application for grant funding for lap top and website

It was resolved that an application for grant funding would be submitted.

  1. Planning.

No further applications had been received for consideration.

9.1) Southern Link Road 151314 – update re position

The proposed by-pass for Hereford was now under consultation. Seven potential routes hade been identified. The Abergavenny Road (A465), Belmont, Old Clehonger, Breinton, Kings Acre and other areas out to the Leominster Road at Lyde would all be involved in the proposals. The Cabinet were meeting to discuss the proposals on the 18/01/18 and further consultation on the route proposals would be taking place.

9.2) Update on Village developments including any comments on the Persimmon Homes Application regarding reserved matters

This was discussed at the start of the meeting and the matter would be carried forward to the February Meeting for the consolidation, and submission of comments, in relation to the proposals made in the reserved matters application.

  1. Village Matters including Church re-ordering

There was no further update regarding the church re-ordering at present.

There were brambles reported to be overhanging the road outside number 16 Poplar Road.

  1. Neighbourhood Plan

11.i)  Update on Clehonger Plan and Questionnaire analysis

This would be on the next agenda.

  1. Playing Field – update

The gateway area would be matted out by the Lengthsman.

Drug related items, found on the playing field, were passed to the PCSO.

  1. Brief Reports from Footpath Warden, HALC Rep and Tree Warden

Footpath Warden: The Warden was not present.

HALC Rep:  The HALC Rep had sent her apologies.

Tree Warden: The Tree Warden had sent his apologies.

  1. Items for next Agenda (no discussion) Neighbourhood Plan and analysis, Persimmon application, roads and usual items.
  1. Reminder of dates of future meetings

There was a reminder of the date of the next Ordinary Parish Council Meeting to be held on Thursday 15th February 2018 from 7.30pm at Innesfield.

The Meeting closed at 9.44pm