Minutes 18th February 2016

 Minutes of Clehonger Parish Council Meeting held on 18th  February 2016 at 7.30pm at Innesfield Community Centre

Present: Cllrs P Jeffree (Chairman), J Rees, G Savory, J Harris, C Protherough (Vice Chair) (from 7.50pm) and A Davies

In attendance:  Mrs A Wright (Clerk), Ward Councillor Steve Williams, PCSO Fiona Witcher and 1 member of the public.

  1. Introduction and welcome by the Chairman

The Chairman welcomed everyone to the meeting.

  1. Apologies for Absence

There were apologies received from Cllrs Walker and Whittal.

  1. Declarations of Interest

None made at the time of asking.

  1. Open Session

There were no specific topics raised by the member of the public present. There was no further information on the Southern Link Road application. A report by Kelly Gibbons of Herefordshire Council was due out on the 22nd February. There was a brief update regarding broad band provision in the area. Orders were being accepted for broad band via Cabinet 73 at Belmont. Further information was available online.

PCSO Fiona Witcher was present and she advised that the BT phone kiosk in Birch Hill Road by the playing field had been patched following several attempts to cut into the back of it. There had been break-ins reported in Birch Hill Road, padlocks had been removed but allegedly nothing had been taken. There was a query regarding a hacksaw blade that had been left at the phone kiosk site and this would be followed up. A group of “teenagers” had been seen loitering around the front green at Innesfield and this had caused some concern for residents.

PCSO Witcher left at 7.40pm.

  1. Brief Verbal Reports:

5.1 Ward Councillor.  Ward Cllr Williams spoke about the e mail updates from Locality Steward Linzy Outtrim. Gully cleansing had been carried out on the B4349 at the bottom of Poplar Road/Kingstone Road. An e mail had been sent from the Clerk regarding the ongoing issues of the bin bags and the collection point in Oak Crescent. All had been well until up to a couple of weeks previously and now the bags were being left behind again. The Ward Cllr would continue to follow this matter up.

The Ward Cllr advised that the “chicken sheds” application had been withdrawn. ACAG had commissioned a report by a consultant. Highways and landscape concerns had been expressed.

5.2 Friends of Clehonger Parish: Cllr Davies updated the meeting in the absence of Cllr Walker. There had been a meeting of the “friends” the previous week and plans were being discussed for a Queen’s 90th Birthday Event to be held on the Playing Field with music, BBQ, games etc. from 4.00 to 9.00pm on 12th June 2016. Cllr Walker would be focussing on the plans for the day next. The funding request under item 8.3 would be placed on the next Agenda.

5.3 Clehonger Primary SchoolCllr Whittal was not present. It was advised that information re the Neighbourhood Plan Event, to be held on the 20th February, was sent into the Primary School.

5.4 Lengthsman: Grant funding monies had been successfully reclaimed in the sum of £994.50. Birch Hill Road surface was seriously broken up and a meeting was being held between local Ward Councillors and the Locality Steward to try to move all reported issues along, where possible.

  1. To approve Minutes of the Ordinary Meeting held on 21/01/16

Resolved: – It was resolved that the Minutes of the Ordinary Parish Council Meeting held on 21st January 2016, were approved by the Council and then signed by the Chairman. Minutes were proposed by Cllr Davies and seconded by Cllr Rees.

  1. Clerk Update

The Clerk updated the meeting on actions etc. taken including actions re litter bins, fly-tipping and notice board replacement outside the Village Shop.

  1. Finance

8.1 Resolved: The following list of payments were approved, proposed by Cllr Harris and seconded by Cllr Morgan:

Mrs A Wright (salary £458.04, phone £16.35 mileage £28.31)                   £502.70

The Post Office Ltd (Tax)                                                                £36.00

Longfield Services (Lengthsman)                                                    £175.00

Herefordshire Housing (room hire)                                                   £96.00

ICO (Information Commissioner)                                                      £35.00

HALC Subscription                                                                         £768.61

Total           £1613.31                                                           

It was also resolved that the Internal Auditor, Mrs Price, would be appointed as in previous years to examine the accounts.

8.2 Resolved: The bank balance was noted.

8.3 To discuss grant funding for the Queen’s 90th Birthday Event

This item would be placed on the next meeting agenda.

  1. Planning. To receive report from Planning Working Group Leader

Planning applications had been received as follows:

APPLICATION NO & SITE ADDRESS: 160214 – 1 Gardiners Oak, Clehonger, Hereford, Herefordshire HR2 9SZ
DESCRIPTION: Change of use of land to provide additional residential curtilage (retrospective).
APPLICANT(S): Mr J Collins
GRID REF: OS 344573, 237337
APPLICATION TYPE: Planning Permission

Clehonger Parish Council had no objections to raise in respect of this application.

  1. Village Matters

Three tyres had been seen fly-tipped at the Welsh Water lay-by in Church Road. The Clerk had reported these to the Enforcement Officer. This had already been advised and they would be collected. The bin that had “disappeared” from the location had been investigated and no-one could advise where it had gone. A replacement would entail a new contract and installation cost of £676.05 plus annual emptying fee of £346.36. This was considered but dismissed as not viable. It was not permissible for CCTV to be installed in the lay-by either. It was noted that every incident of fly-tipping would be reported to the Enforcement Officer so that the full picture of the issue was recorded.

A pothole was reported in Croft Road at the opposite end of Gosmore Road.

It was commented that the gully near to the pumping station in Poplar Road had failed and sewerage had come out onto the road. This incident had been sorted out quickly.

It was reported that the overgrown hedge on Birch Hill Road had been cut.

There were comments made regarding the WISH information about local services. The information listed area services from a large number of sources. The Parish Council Parish Plan Group could register as a provider group. There had been some difficulties with registering. Pop up hubs had been designated for some towns such as Ross, Kington, Peterchurch and Dorstone but not Kingstone, Clehonger or Madley?

The idea was to provide care and support and with drop in information centres.

The Ward Cllr spoke about an application made by a resident in Oak Crescent for a “wet room” to assist him with bathing. There were some issues with Welsh Water and with grant funding for the project. The Ward Cllr asked that is anyone knew of any ideas to help fill the shortfall in funding or obtain a less costly quote.

  1. Parish Plan Actions – update

Opportunity would be taken at the Neighbourhood Plan Event Day Drop-in, on the 20th February, to re-launch objectives.

  1. Neighbourhood Plan – update and to include Launch Day information

Minutes of the NP Meeting held on the 1st February were signed as a true and correct record. Neighbourhood Plan Focus Groups and leaders had been allocated for the day. There would be five named tables each identifying a separate area of the Neighbourhood Plan remit; Transport & Communication, Business, Housing, Leisure & Services plus Environment. All subject areas would be covered in a hand out for those attending the drop-in session on the 20th February. The Innesfield Community Centre would be open from 10.00am to 1.00pm so that people could drop in and participate as their time allowed. People wishes were to be recorded and hopefully volunteers to help with the Steering Group would be found and they would leave their contact details. Cllr Jeffree would be in the Community Centre from 9.30am on the morning of the drop-in.

  1. Playing Field – update

An idea for fencing adaption was being explored. The idea had been trialled and had worked so may be progressed. It was advised that the Tesco Grant application had not been successful. Four trees had been purchased, an Ashmead’s Kernel Apple, a Katy Apple and two Rowans. These would be funded from monies held by the Primary School. The oak tree had also arrived. The name of the oak would be “The Elizabeth Oak” and this name was approved by the Parish Council. Fences would be placed around the trees to help to protect them.

  1. To agree purchase and options for Notice Board for shop location

The permission from the owner of the Village Shop had been sought, and obtained, for the installation of a new notice board. The purchase of a new notice board for the location outside the Village Shop up to a cost of £1000.00 was proposed by Cllr Jeffree and seconded by Cllr Davies. Cllrs Protherough and Davies would meet with the Clerk to select an appropriate notice board.

  1. Brief Reports from Footpath Warden, HALC Rep and Tree Warden

Footpath Warden: not present.

HALC Rep:  No report this time

Tree Warden: Cllr Savory had been sent an e mail about the Tree Warden Scheme and thanks for this were recorded to Cllr Protherough. The Tree warden Scheme was a county wide network. It was resolved that the Parish Council would fund the membership of the Association, of £25.00, for Cllr Savory and Cllr Protherough would forward the joining form to him.

  1. Items for next Agenda (no discussion)

All of the usual items would be on the Agenda plus grant funding for the Queen’s 90th Birthday Event and feedback from the Neighbourhood Plan Event Day.

  1. Reminder of dates of future meetings

There was a reminder of the date of the next Ordinary Meeting to be held on Thursday 17th March 2016 at 7.30pm.

The Meeting closed at 9.25pm