Minutes 18th April 2019

Minutes of Clehonger Parish Council Meeting held on 18th April 2019 at 7.30pm at Innesfield Community Centre

Present: Cllrs J Rees, G Walker, A Morgan, S Savory, J Whittal, A Davies, J Harris and C Protherough (Chair)

In attendance:  Mrs A Wright (Clerk), plus Ward Cllr Steve Williams, Footpath Officer Blue Davies, Lengthsman Paul Wright and 2 members of the public.

  1. Introduction and welcome by the Chairman Cllr Protherough (Chair) welcomed everyone to the meeting.  The Chair advised that this would be the last meeting with the current council members and thanks were recorded to Cllrs Walker and Davies for all of their work over the years.
  1. Apologies for Absence

There were no apologies received.

  1. Declarations of Interest

There were no declarations made.

  1. Open Session to include update regarding Village speeding

There was no representation from members of the public during the Open Session.


.  Brief Verbal Reports:

5.1 Ward Councillor.  Ward Cllr Williams gave no official report as the Council were in “purdah”. The Parish Council thanked Cllr Williams for all of his work on behalf of the community. Cllr Williams said that it had been a “huge learning curve” but that he had enjoyed it.  The Chair commented that he had been good at attending meetings and had offered a warm, attentive service.

5.2 Friends of Clehonger Parish: Cllr Walker advised that there was nothing new to report and that a meeting would be held shortly.

5.3 Clehonger Primary School: newsletters had been circulated when received.

5.4 Locality Steward details in the bulletins.

5.5 Lengthsman: The Lengthsman advised that there were blockages in the drainage system causing flooding below the Valletts in Ruckall Lane. He advised that the zip wire seat, although chewed, was usable.

  1. To approve Minutes of the Parish Council Meeting held on 14th March 2019

Resolved: – It was resolved that the Minutes of the Parish Council Meeting held on the 14th March 2019, were approved by the Council and then signed by the Chairman. Minutes were proposed by Cllr Davies and seconded by Cllr Harris. Carried

  1. Clerk update and correspondence

The Clerk updated the meeting on actions etc. taken. Correspondence included:

Elections Bulletins

Great British Spring Clean

Newsletter Enquiry

  1. Finance

8.1) Resolved: The following list of payments were proposed by Cllr Davies and seconded by Cllr Morgan and approved unanimously:

Mrs A Wright (Apr salary £664.57, total expenses £108.06)                               £770.63

Longfield Services (Lengthsman/Bins)                                                    £90.00

PIP Printing (NDP)                                                                               £99.71

Dr David Nicholson (NDP Consultant)                                                 £1827.25

BHIB Ltd. (PC Insurance)                                                                  £1167.92

Total       £3955.51

8.2) Resolved: The bank balance was noted at £33157.34.

8.3) To confirm internal auditor

The appointment of the internal auditor, Trefor Edwards, was confirmed.

  1. Planning.

9.1) Southern Link Road 151314 – and Hereford Transport Package

The development for the Southern Link Road was ongoing.

9.2) Update on Village developments and any site issues

The exit from the Persimmon site onto Gosmore Road had been chased regarding calming measures for the exit onto the highway. The exit had been recently kerbed and tarmacced. The Chair would check on occupancy of the site with particular reference to the provision of Welcome Packs.

       9.3) To consider planning applications as notified

No new applications had been received for consideration at the meeting.

  1. Village Matters including:

10.1) Clehonger Church re-ordering  Cllr Whittal advised that the reordering was “ticking along” and that a further meeting was planned for mid May.

10.2) Consideration of Community Assets

This would be taken forward next time.  Cllr Walker had the relevant registration forms.

10.3) Litter Pick 2019 – coming up on 27/04/19 and concerns re items found by Lengthsman

The litter pick would be held on Saturday 27th April from 10 am to 12 noon. Concern was expressed as syringes had been found at the Church Road bus shelter and in the green shelter on the Playing Field. There would be a warning given at the beginning of the litter pick. Other drug related items had been found. The Pick would be advertised in all available notice boards and on shop door (by permission).

There was a car on the highway, with a flat tyre, opposite the Shop in Birch Hill Road. The situation would be monitored.

10.4) Climate Emergency – to consider plan for possible PC actions

This was an initiative to commit public organisations to make a declaration of Climate Emergency after the Government publication of the impact of a 2 degree raise in temperature over the next 12 years. Herefordshire Council had declared a Climate Emergency and were committed to broad principles of reduction in factors pertaining. The Parish Council were also committed to this idea, in principle, but required a short manifesto statement to outline the objectives and achievable goals, with examples. To this end Cllr Protherough and Cllr Davies would liaise on suitable wording.

  1. Neighbourhood Plan

11.1) Update on Clehonger Plan plus submission of the draft plan for acceptance by the Parish Council

The draft plan had been circulated. The approval of the Parish Council was now required for the plan to progress to the next stage of the process. Amendments had been made to the plan in line with comments and suggestions received. The Parish Council resolved to approve the revised draft for progression.

  1. Playing Field

12.1) Update – the two new picnic benches had been installed. With thanks recorded to the Lengthsman. There would be a “Picnic in the Park” on Sunday 26th May 2019 from 2.00 to 5.00 pm. The Playing Field Committee would be funding the provision of three Bouncy Castles. Teas etc. would be served in the Village Hall. A First Aider was needed for the event.

It was agreed that Cllr Morgan would attend the Parish Freighter on Saturday 4th May.

  1. Brief Reports from Footpath Warden, HALC Rep and Tree Warden

Footpath Warden: The Footpath Warden advised of some issues requiring attention. Path CH12 had a broken gate and the footpath from Gosmore Road to the Seven Stars required a raise in height all the way along. The path in the orchard opposite the site needed reinstatement. The fence post (next to the metal post) was broken on the playing field gate (Village Hall end near the car park). There was a question as to whether this was Playing Field or Village Hall responsibility for repair?

HALC Rep:  The HALC Rep, Cllr Walker had not attended a recent meeting. There was an update on Election protocols.

Tree Warden: Cllr Alan Morgan advised that evidence was being gathered for the request of Tree Preservation Orders for landmark trees in the parish.

  1. Items for next Agenda (no discussion) All of the usual items including Climate Emergency and co-option of councillor(s).
  1. Reminder of dates of future meetings

There was a reminder of the date of the next Parish Council Meeting (Annual Parish and Annual Statutory Meetings) to be held concurrently on Thursday 16th May 2019 from 7.30pm at Innesfield.

Due to the confidential nature of the business of this agenda item, under the Public Bodies (Admission to Meetings) Act 1960 (3) it is proposed to put forward a motion to exclude members of the public during discussion of this agenda item

  1. To discuss NJC 2019 Pay Award and Increment for Clerk from 1/04/19

Members of the public left the room for the discussion of item 16 only. The pay award and increment for the Clerk were confirmed by the Parish Council from 1/04/19.

The Meeting closed at 8.40 pm