Minutes 17th March 2016

 Minutes of Clehonger Parish Council Meeting held on 17th March 2016 at 7.30pm at Innesfield Community Centre

Present: Cllrs P Jeffree (Chairman), J Rees, G Savory, G Walker, J. Whittal, J Harris, C Protherough (Vice Chair) and A Davies

In attendance:  Mrs A Wright (Clerk), Ward Councillor Steve Williams and 2 members of the public.

  1. Introduction and welcome by the Chairman

The Chairman welcomed everyone to the meeting.

  1. Apologies for Absence

There were apologies received from Cllr Morgan.

  1. Declarations of Interest

Cllr Protherough in matters relating to the Village Hall.

  1. Open Session

Two local residents came to describe issues at the pull in by the Welsh Water site at the top of Church Road, Old Clehonger. Some photographs of fly-tipped items were circulated. The lock on the gates at the site had been broken through and rubbish thrown in behind the gates. Three tyres had been tipped there also. The Council had been going to collect these but the local resident removed them, as no-one had been, and took them to the tip. The state of the site was described as an “eyesore in the road”. A Welsh Water Surveyor would be coming out to see the neighbouring residents to discuss the situation and what could be done to ameliorate the issues being experienced. The resident would also advise the Clerk of Welsh Water contact numbers so that the situation could again be highlighted to them by the Parish Council.

The cost of installing new rubbish bins and having them emptied had been found to be prohibitive. Five black bags had been removed by Ward Cllr Williams from beside the bin in Oak Crescent and taken to the tip. Ward Cllr Williams was still trying to make contact with Kenton Vigus to sort out the collection of the bags.

There was the suggestion of moving the bin from the lower end of Church Road near to the church to the pull in at the top of the road. This would be investigated.

A request for the Parish Freighter was made and this would be booked for May/June in accordance with the availability of the Village Hall car park. The Clerk would speak to the Chair of the Village Hall Committee and arrange a suitable date.

  1. Brief Verbal Reports:

5.1 Ward Councillor.  Ward Cllr Williams spoke about concerns of items requiring attention and not being done. The list of items, including pot hole repairs and gully clearing, would be investigated and repairs arranged by the Locality Steward. The small but deep hole at the Gosmore/Croft Road junction had been filled. The Ward Cllr explained that more items required to be done would need to be funded via the precept as centralised funding was reduced. If not able to fund then jobs would not get done.

Cllr Harris reported that surveys had been taken near to the location of the proposed Southern Link Road and someone had been out to look at the tree and check the bore holes in the vicinity of “Pykeways”. A new consultation period on the SLR was coming to an end on the 21st April 2016. There would be an extra afternoon meeting for the Herefordshire Council on 20th May 2016 to look at the accounts and the Local Enterprise Partnership (LEP).

5.2 Friends of Clehonger Parish: Cllr Walker spoke on behalf of the Group to explain about the proposed activities to be held in celebration of the Queen’s 90th Birthday. An event was to be held, on the Playing Field with music, bar, stalls and games, and costs would be incurred for hire of hall, public address system etc. A donation to help with the costs in the sum of £300.00 was requested formally. The Parish Council resolved to donate up to £300.00 towards the expenses, upon production of receipted spend or invoice. This resolution was proposed by Cllr Walker and seconded by Cllr Jeffree. Carried.

5.3 Clehonger Primary SchoolCllr Whittal explained that the head teacher was currently absent from school as he was unwell. All was quiet, at present, otherwise.

5.4 Lengthsman: The pumping station project materials had been ordered and delivery was awaited. All other works were in hand.

  1. To approve Minutes of the Ordinary Meeting held on 18/02/16

Resolved: – It was resolved that the Minutes of the Ordinary Parish Council Meeting held on 18th February 2016, were approved by the Council and then signed by the Chairman. Minutes were proposed by Cllr Harris and seconded by Cllr Rees.

  1. Clerk Update

The Clerk updated the meeting on actions etc. taken including a meeting with Linzy Outtrim, the Locality Steward, and a request for her assistance with obtaining a resurfacing program for Birch Hill Road, pumping station materials and a resolution to the ongoing issues with the collection of the black bin bags from the Oak Crescent bin site. It was noted that lorries are continuing to damage the verges etc. in Church Road and the cost of the SLR was commented as being put to better use in improving and maintaining existing roads. A discussion over a possible tram way for Hereford was being held.

  1. Finance

8.1 Resolved: The following list of payments were approved, proposed by Cllr Davies and seconded by Cllr Rees:

Mrs A Wright (salary £434.22, mileage £12.96)                                        £447.18

The Post Office Ltd (Tax)                                                               £108.60

Longfield Services (Lengthsman)                                                       £56.00

Herefordshire Housing (room hire)                                                    £48.00

Herefordshire Council (Elections)                                                      £52.40

Impact Print & Design Ltd. (NDP flyers etc.)                                     £142.00

Cllr P Jeffree (NDP refreshments)                                                      £15.47

Total           £869.65                                                           

8.2 Resolved: The bank balance was noted.

8.3 To discuss grant funding for the Queen’s 90th Birthday Event

This matter was covered under the item 5.2.

  1. Planning. To receive report from Planning Working Group Leader

Planning applications had been received as follows:

APPLICATION NO & SITE ADDRESS: 160620 – 2 Meadow View, Clehonger, Hereford, Herefordshire HR2 9EL
DESCRIPTION: Proposed windows and doors to side elevation together with balcony to first floor.
APPLICANT(S): Mr C Fairley
GRID REF: OS 345173, 237749
APPLICATION TYPE: Full Householder

The Parish Council commented that there were no objections to this application.

APPLICATION NO & SITE ADDRESS: 160503 – Fairfield, Clehonger, Herefordshire, HR2 9SH
DESCRIPTION: Propose to demolish existing garages and build new 2 bed bungalow and garage in rear garden.
APPLICANT(S): Mr Martin Powell
GRID REF: OS 347878, 237819
APPLICATION TYPE: Planning Permission

The Parish Council commented that there were no objections to this application.

APPLICATION NO & SITE ADDRESS: 153691 – Land off Gardiners Oak, Clehonger, Herefordshire, HR2 0EL
DESCRIPTION: Proposed erection of 4 detached bungalows and garages with ancillary works.
PARISH: Allensmore
APPLICATION TYPE: Planning Permission

Amended and Additional

The Parish Council commented as previously as follows:

1) The new build would appear to be placed over the top of the existing “soak aways” for properties already built at the location. There are therefore concerns around how efficient drainage is to be achieved and also for the existing network. It is the Council’s understanding that the existing Welsh Water Treatment Works is already over capacity, which has been a factor in other planning decisions. This application  assumes connection to existing mains foul drainage and, taking into account the problems of existing properties, could necessitate between 4 and 8 properties requiring connection.

2) The new properties appear to traverse what is believed to be a public footpath.

3) There are some concerns as to the professionalism and content of the proposal overall.

4) There are the ongoing concerns over continued growth in the number of properties approved for the Village. These number, in total, demonstrably in excess of the number specified over the 20 year growth plan, as detailed within the Core Strategy. This being said, the small considered development is welcomed over the approach for large estates to be built within the Village”.

APPLICATION NO & SITE ADDRESS: 160645 – Land adjacent to Garnom Bungalow, Poplar Road, Clehonger, Herefordshire, HR2 9SY
DESCRIPTION: Reserved Matters application for the erection of three dwellings.
APPLICANT(S): Mr Glen Lewis
GRID REF: OS 345131, 237146
APPLICATION TYPE: Approval of Reserved Matters

The Parish Council commented as follows:

The Clehonger Parish Council has again considered the application and comment that there is still the concern as follows that as acknowledged by the Water Authority, the present sewage system is at capacity.  With the intention to install a sewage plant, neighbouring residents whose properties lie downhill from the proposed plant are concerned over any management problems which could occur, may cause nuisance to them. As in the Parish Council’s comments dating back to Summer 2014, the safety on Birch Hill Road remains a concern with regard to access. The PC acknowledges that the actual houses will not be particularly obtrusive and will fit into the built up area.

  1. Village Matters including litter bins and collection

The litter bins issue had been discussed during the Open Session and the Ward Cllr was seeking to discuss resolution with Balfour Beatty.

The issue regarding broad band speed was discussed. Cabinet 73 at Belmont was now fully operational and improved speeds could be obtained, subject to proximity to the source.

  1. Village Hall access

Concern had been expressed regarding the barrier to the hall driveway being locked for a large percentage of the time. It was not possible to gain access for people to put their equipment onto the playing field. There was also concern regarding the public right of way and for emergency access. It was agreed that the Clerk would contact the Chair of the Village Hall Committee to seek clarification on the policy regarding the barrier and access to the driveway. It was suggested that there could be the setting up of a twice yearly village meeting with the Parish Council, Village Hall and other interested parties to discuss matters of interest to the Village. This would be explored further. It was noted that the Village Hall AGM would be held on the 22nd April 2016 from 7.00pm.

  1. Parish Plan – update – No further update at this time.
  2. Neighbourhood Plan – next steps and feedback from 20/02/16 Event

The event held on the 20th February had received a total of 22 attendees. This was a very low turnout considering the amount of advertising that had been done. The event had been a success, nonetheless, and a number of people had expressed an interest in being involved going forward. A list of expressions of concern, and of items for consideration, had been recorded and Cllr Jeffree would be compiling the input for circulation. There was a discussion on the mandate to move forward with the development of a Plan and the decision was taken to continue with the process. This was proposed by Cllr Jeffree and seconded by Cllr Davies. Carried. It was agreed that a meeting would be held and Kirkwells would be invited to attend with a view to taking forward a grant funding application. The Clerk would co-ordinate this with Louise from Kirkwells.

There had been an e mail from Breinton Parish Council regarding the Hereford Area Plan. Cllrs Protherough, Davies and Jeffree agreed to meet with the other parties to discuss. Clerk to advise the Clerk of Breinton and co-ordinate.


  1. Playing Field – update on equipment, grass etc.

The new trees had been planted. One disaster had occurred and the grass had suddenly been cut. The contractor appeared to have cut inside the apple tree cage and the tree had consequently been damaged.

Cllr Protherough would be arranging for a plaque for the “Elizabeth Oak Tree”.

A grant funding application was in progress for a picnic bench for the playing field. Dave Tristram would be checking regarding a further application to Awards for All. More detailed quotes would be required. Wickstead appeared to have “gone off the radar” since the previous representative had left the company. The Clerk would resend contact details of the replacement representative to Cllr Davies. Wickstead would be asked to quote on two further pieces of equipment, a balance board and a basket swing, as well as the cycle track.

A fencing solution had been tested and a quote to carry out the work was to be supplied.

  1. Brief Reports from Footpath Warden, HALC Rep and Tree Warden

Footpath Warden: not present.

HALC Rep:  No report this time

Tree Warden: Cllr Savory reported that he would be staring afresh with the surveys. The Parish Council would be members of the British Tree Register.

The Notice Board as quoted was given permission for the go ahead. The Parish Council noted a promotional leaflet for the forthcoming Police Commissioner elections and a sample commemorative token made to mark the Queen’s 90th Birthday.

  1. Items for next Agenda (no discussion)

All of the usual items would be on the Agenda plus CIL Consultation.

  1. Reminder of dates of future meetings

There was a reminder of the date of the next Ordinary Meeting to be held on Thursday 21st April 2016 at 7.30pm at Innesfield.

The Meeting closed at 9.30pm