Minutes 16th November 2017

 Minutes of Clehonger Parish Council Meeting held on 16th November 2017 at 7.30pm at Innesfield Community Centre

Present: J Rees, C Protherough (Vice Chair), J Whittal, J Harris, G Walker and A Davies

In attendance:  Mrs A Wright (Clerk), Ward Cllr Steve Williams plus Lengthsman Paul Wright, Footpath Warden Blue Davies and 2 members of the public.

  1. Introduction and welcome by the Chairman

The Vice Chairman, Cllr Protherough was in the Chair and she welcomed everyone to the meeting.

  1. Apologies for Absence

There were apologies received from Cllr A Morgan and Cllr G Savory.  Cllr P Jeffree was not present.

  1. Declarations of Interest

There were no declarations

  1. Open Session to include Village Speeding

The Open Session heard from members of the public about issues concerning recent road works and bus diversions which had left passengers stranded. The buses had been diverted and were not picking up from the usual stops. Cllr Rees would supply some examples and the Clerk would contact the bus company to ask about the issues and to discuss ways to avoid a repetition in the future.

There was a report of some damage to a post by the Village Hall door. This had apparently been gouged and a knife which may have been the implement used had been found on the playing field. The situation had been reported to the police. Some CCTV footage was being looked at.

An update on Cllr Savory’s recovery was given. The Parish Council wished him a speedy recovery.

The promised bollard had been fitted by Mr Jones in the gap of the field hedge where required. Thank you to Mr Jones for doing this.

A sign post on the Footpath stile by the Seven Stars Public House had been snapped off and the path was obstructed by branches around the rear of the public house. The Lengthsman would look at this.

A situation was described concerning proposals by Herefordshire Housing Ltd to increase weekly rent payments for residents for providing “additional” services. Each resident was to be consulted and a majority vote from the residents would result in the changes being implemented. Several of the council members had looked at the existing tenancy agreement held by residents and believed that most of the proposed changes were already incorporated. The Ward Cllr would try to find out from Herefordshire Housing management what the criteria for changing the agreement was and Cllr Protherough would attend a planned meeting with the residents, and Herefordshire Housing representatives, to try to find out more information.

A complaint had been received, by the Clerk, regarding the pull in outside the cottages near to Apple Tree Close on the B4349 which had been used by the Community Speed Watch Team to position their speed watch vehicle. There had been visibility issues for a Community Transport vehicle trying to turn out of Apple Tree Close. The situation was considered and the Parish Council determined that the lay by was used by other large vehicles which could have the same effect and that the issue did not warrant a complaint to be escalated to the Speed Watch Team who were only in the location on a  temporary basis intermittently.

The Lengthsman joined the meeting at 8.00pm.

  1. Brief Verbal Reports:

5.1 Ward Councillor.  Ward Cllr Williams advised that Persimmon Homes would be contacting the Parish Council with any future plans for the Gosmore Road location. The Planning Officer had communicated his observations on the proposals for the site. The proposed density of the site was a prime concern.

The advertising signs were down from the fence at the “Lousy Oak” junction.

The Ward Cllr reminded the meeting about Fire Service advice to have a “Test it Tuesday” for the testing of smoke/fire alarms.

Precept setting time was showing various percentage changes to the requests made by parishes for 2018 – 2019 funding.

The Bridge Sollars Road would be closed for several days (17th and 20th November) for maintenance.

There would be some free parking initiatives advised, for the Hereford City Centre, to incentivise Christmas shopping.

5.2 Friends of Clehonger Parish: Cllr Walker advised that the Cheese and Wine evening held on the 20th October had been a success with £132.00 being raised for village funds. Comments had been received during the evening regarding the catering and the Welcome Packs. A thank you was recorded to all those involved with these. Any future Welcome Pack requirements, for new residents, would be advised to Cllr Protherough.

5.3 Clehonger Primary School: Cllr Whittal reported that numbers on roll were looking healthy for the reception intake year. The Octopus Tree Planting Scheme, highlighted by Cllr Walker, would be followed up.

5.4 Locality Steward details in the bulletins.

5.5 Lengthsman: The Lengthsman updated the meeting regarding fly tipping at the Vallets Farm area of Ruckhall Lane, concerning a mattress, fridge and units.

  1. To approve Minutes of the Parish Council Meetings held on 19th October 2017

Resolved: – It was resolved that the Minutes of the Parish Council Meeting held on the 19th October 2017, were approved by the Council and then signed by the Chairman. Minutes were proposed by Cllr Davies and seconded by Cllr Harris. Carried

  1. Clerk update and correspondence

The Clerk updated the meeting on actions etc. taken. The piece of land by the Village Hall was to be cleared of weeds and the advertising signs were to be removed from the fence line, at the “Lousy Oak” junction, following Enforcement Team intervention. Correspondence had been circulated and included:

“Dear Parish/Town Clerk

At the recent Code of Conduct meetings for Parish and Town clerks the Monitoring Officer (Claire Ward) was asked a number of questions regarding dispensations and the process for awarding dispensations.

In response to these questions I am now attaching the latest guidance on this topic on behalf of the Monitoring Officer.

With Kind Regards


“Dear Parish/Town Clerk,

The Energy and Active Travel Team of Herefordshire Council are continuing to work with Balfour Beatty and Highways to improve the litter situation in the County. Through our “Stop the Drop” campaign www.herefordshire.gov.uk/stopthedrop  we’ve been encouraging the public not to drop litter and for everyone to take responsibility for their own waste. We’ve also been encouraging communities to look after their local environment by taking part in community litter picks.

We contacted all Parish Council Clerks two years ago to find out if any Parish Councils were organising community litter picks and many responded.

This information enabled us to have an idea of the situation regarding litter and community involvement at that time but we now need to find out what is happening at the moment.

In order to update the litter situation in your Parish could you please, if possible, let me know if:-

  • You have a litter problem
  • your Parish Council or other community groups organise litter picks in your Parish
  • if so how frequently
  • do you/they have your/their own litter picking equipment
  • whether any incentives are offered to the volunteers
  • do you operate a Lengthsman scheme

I’d really appreciate hearing from you, and by Friday 17th November if possible, by emailing me  jdenny@herefordshire.gov.uk or telephoning 01432 383449

Thank you,

With regards

Jane Denny”

  1. Finance

8.1 Resolved: The following list of payments were proposed by Cllr Protherough, seconded by Cllr Whittal and approved unanimously:

Mrs A Wright (salary £612.03, mileage £15.03, stationery/ink £33.58, phone £8.66)              £669.30

Grant Thornton UK LLP                                                                           £120.00

Longfield Services (Lengthsman)                                                               £76.00

Herefordshire Housing Ltd (room hire)                                                       £16.00

Total      £881.30                                                    

8.2 Resolved: The bank balance was noted at £31088.90.

8.3 To approve precept request for 2018 – 2019

The precept was discussed and some suggestions for changes were put forward. Elements such as defibrillator upkeep (pads, batteries, on call listing etc.), lengthsman funding and elections were all noted. The overall increase looked likely to be in the region of £4300.00. A revised sheet would be circulated and the final approval given at the December Parish Council Meeting.

Thanks were recorded, at this point, to Cllr Morgan who had been in attendance for the duration of the recent Parish Freighter visit. The visit had again been a success with good take up for the facility.

  1. Planning.

One further application had been received for consideration:

APPLICATION NO & SITE ADDRESS: Planning Consultation – 174002 – Larkrising, Clehonger, Hereford, Herefordshire HR2 9SJ
DESCRIPTION: Proposed demolition of existing single storey areas to existing cottage and replacement with new two storey extension along with the erection of detached garage and detached garden store.
APPLICANT(S): Mr & Mrs J Preece
GRID REF: OS 345827, 237814
APPLICATION TYPE:  Full Householder

The Parish Council considered the application details and resolved to support the application.

9.1) Southern Link Road 151314 – update re position

The Herefordshire Council Cabinet had resolved to approve the implementation of compulsory purchase orders to facilitate the acquisition of land for the road building. A number of questions had been asked at the meeting. Issues were ongoing and a business case was required to finally release funds to build the road.

9.2) Update on Village developments

The situation regarding Persimmon Homes and the Gosmore Road site was updated during the Ward Cllr Report (item 5.1).

There had been no further updates regarding other proposed developments.

  1. Village Matters including defibrillator and Church re-ordering

The call out list was being modelled and would be finalised for submission to the holding company.

The Church reordering would be on the December Agenda. An action plan and public meeting would be the next steps for this.

  1. Neighbourhood Plan
  2. i) Update on Clehonger Plan and Questionnaire analysis

The Vice Chair had made a number of attempts to contact the analysis provider to secure the return of the Questionnaires. Another meeting to facilitate this would be convened. The grant application had not been progressed beyond registration of intent and was on hold pending the return of the Questionnaires. Dave Tristram, Project Funding Expert, had been approached for possible sources of revised quote information.

  1. Playing Field – update

A meeting was to be held on the 22/11/17. The unravelling of the playing field situation had established that the Parish Council were custodians of the Field on behalf of the residents of the Parish of Clehonger. The Lengthsman would be asked to provide a quote to fence the entire length of the field where the hedge line was being broken down by people pushing through and making access holes. Cllr Walker would speak to a friend in the Land Registry Department regarding the Land Registry status of the playing field.

  1. Brief Reports from Footpath Warden, HALC Rep and Tree Warden

Footpath Warden: The Warden updated regarding the footpath behind the Seven Stars Public House (noted in Open Session).

HALC Rep:  The HALC Rep reported that the next SAM (Southern Area Meeting) would be held on the 21/11/17. The HALC AGM would be on Saturday 25/11/17. There was a prize of £500 worth of training for any council sending two delegates and being chosen in a draw.

Tree Warden: The Tree Warden had sent his apologies.

  1. Items for next Agenda (no discussion) Precept, Neighbourhood Plan, Church Re-ordering plus requests for support from Dore Community Transport and the Clehonger (churchyard).
  1. Reminder of dates of future meetings

There was a reminder of the date of the next Ordinary Parish Council Meeting to be held on Thursday 14th December 2017 from 7.30pm at Innesfield.

The Meeting closed at 9.25pm