Minutes 16th March 2017

 Minutes of Clehonger Parish Council Meeting held on 16th March 2017 at 7.30pm at Innesfield Community Centre

Present: Cllrs P Jeffree (Chairman), J Rees, J Harris, C Protherough (Vice Chair), A Morgan and J Whittal

In attendance:  Mrs A Wright (Clerk) and Ward Cllr Steve Williams

  1. Introduction and welcome by the Chairman

The Chairman welcomed everyone to the meeting.

  1. Apologies for Absence

There were apologies received from Cllr A Davies, Cllr G Walker and Cllr G Savory.

  1. Declarations of Interest

There were no declarations made.

  1. Open Session

There were no comments made.

  1. Brief Verbal Reports:

5.1 Ward Councillor.  Ward Cllr Williams reported that the signs for Neighbourhood Watch had been put up in Church Road. The Locality Steward had been out to consult on where they should be fitted. There was an update on the Usk and Wye Valley Nutrient Plan regarding the management of phosphates. A high ranking official from Welsh Water has been in attendance at a recent meeting and had spoken about the plan for upgrades to the Clehonger Sewerage Works. There was a five year plan running to 2020. Many planned new houses were making the need for an upgrade now.

5.2 Friends of Clehonger Parish: Cllr Walker had sent his apologies. He had sent a message to say that two ladies from the Innesfield Craft Group had been shortlisted for the Community Champion Awards 2017.

5.3 Clehonger Primary School: Parking issues had been highlighted in the School Newsletter. The school would be keeping an eye on developments. An “unofficial one- way system” idea around the area had been put forward. An Ofsted Inspection had been in progress at the School.

5.4 Locality Steward details in the bulletins. Potholes were increasing. They were being reported as found. The white lining needed renewing on the crossroads of Gosmore Road and Birch Hill Road.

Cllr Protherough entered at 7.40pm.

5.5 Lengthsman: The Lengthsman had proposed clearance of the leaf mulch from road in Ruckhall (Clehonger Parish) the cost of which to be charged 50/50 with Eaton Bishop Parish. The mulch would be cleared with a mini digger and by hand. The Parish Council agreed to the works up to a maximum cost of £200.00. The actual cost would be recoverable under the Lengthsman grant funding scheme.

  1. To approve Minutes of the Meeting held on 16/02/17

Resolved: – It was resolved that the Minutes of the Parish Council Meeting held on 16th  February 2017, were approved by the Council and then signed by the Chairman. Minutes were proposed by Cllr Rees and seconded by Cllr Harris. Carried

  1. Clerk update and correspondence

The Clerk updated the meeting on actions etc. taken. There had been feedback from the speeding survey. Recommendations would be covered in the Speeding update item. Invoices had been submitted for repayment of VAT and of grant funding for Lengthsman and Footpath works.

  1. Finance

8.1 Resolved: The following list of payments were proposed by Cllr Protherough, seconded by Cllr Morgan and approved unanimously:

Mrs A Wright (salary £423.80, mileage £6.48, stationery £9.50)                                 £439.78

The Post Office Ltd. (Tax)                                                                £57.00

Longfield Services (Lengthsman)                                                       £70.00

HALC Subscription                                                                         £789.89

Herefordshire Tree Warden Association Sub                                       £25.00

Herefordshire Housing (room hire)                                                    £32.00

PIP Printers (NDP Printing)                                                             £838.40

Cllr Jeffree (NDP Envelopes)                                                             £32.99

Total      £2284.79                                                   

8.2 Resolved: The bank balance was noted at £18,254.91.

  1. Planning. To receive report from Planning Working Group Leader

9.1) To receive report from Planning Working Group Leader

Applications had been received and were commented as follows: One new application had been advised. It was also commented that there may be an application coming for a barn at the farm of Mr Watkins.

In regard to Planning Application:

APPLICATION NO & SITE ADDRESS: 170325 – Land between, The Seven Stars and Gosmore Road, Clehonger, Herefordshire
DESCRIPTION: Application for removal or variation of a condition following grant of planning permission 142349. To allow the occupation of the dwellings prior to the communication of flows with the public sewer network.
APPLICANT(S): Mr Jason Price


OS 345363, 237694


The Parish Council discussed the application and it was decided that further questions would be asked of the Planners. There were questions over the location of the collection tank and access to it. The Parish Council did not wish to see any removal or variation of the condition until clarification over the proposals had been supplied. A draft of questions would be put together, by the Clerk, and circulated to all before submission.

9.2)  Southern Link Road 151314 – update

The Herefordshire Council were engaged in taking the land acquisition process forward. Surveyors had been observed between Old Clehonger and Belmont possibly “scoping out” the Western Relief Road? The National Road Strategy for Heavy Goods Vehicles from Wales, and the network of Motorway and “A” roads would ultimately lead to more traffic passing through Herefordshire.

There was no further update on the Bines Cottage application.

  1. Village Matters

10.1) Consideration of Community Assets

This would be on the April 2017 Agenda.

10.2) Village Speed issues – update

         The Clerk updated the meeting regarding the outcome of the speed survey. This information was sent by the Clerk on e mail to councillors.

Clehonger Speed Data

I have been making contact again with the Speed Watch Team to get an update on the Clehonger speed data collection in time for Thursday’s PC Meeting.

I have spoken with a Mr David Perridge who has given me the following stats. He said he was not able to supply e mail of data at this point in time.

Collection of data on the B4349 with box positioned close to the area of the Bines and the old Lilac Stores site:

Average speed recorded 33.2mph with the 85th percentile (15% doing) 39.9mph average speed.

Collection of data on road between Poplar Road and Croft Road:

Average speed 35.5mph with the 85th percentile (15% doing) 42.1mph average speed.

Mr Perridge said that if a speed of 30mph was not already in operation on the Clehonger to Kingstone Road, at the location it is, then the road really would be considered as a 40mph speed limit zone as advisory by the Police.

He will not be arranging for enforcement on the Clehonger to Kingstone road but will be looking at some to be carried out on the Seven Stars Road.

There is going to be further consultation on speeding issues at the end of March, beginning of April with Ian Connolly of Speed Watch also involved.

Mr Perridge does not recommend the use of SIDs (Speed Indicator Devices) but rather VAS (Vehicle Activated Sign) which may display a “happy” or “sad” face or other chosen image. These have proved the most successful type of display device of the two types.

Village “entrances” work. Proven benefits derived from these. Contact is Mr Simon Hobbs, Highways Engineer, who can put the PC in touch with the team that can install these, if the PC purchased the materials.

 10.3) Clehonger Church re-ordering project

The Church Questionnaire regarding the re-ordering project would be delivered to households with the Neighbourhood Plan Questionnaire.

  1. Neighbourhood Plan – update

The NDP Questionnaire had been printed and also the Speed Survey plus Church Re-ordering Survey. The papers would be delivered to all houses over the next few days. One copy of the Church and Speed Survey would be delivered, per household, plus one NDP Questionnaire for each resident over the age of 16. The analysis of the collected data was to be arranged.

  1. Playing Field – update

The new equipment was in, fence was now okay and with lighter evenings coming increased usage was anticipated. There was an issue of dog fouling around the play equipment. There would need to be a renewed effort made to try to get people to clear up after their pets.

  1. Brief Reports from Footpath Warden, HALC Rep and Tree Warden

Footpath Warden: No update – not present

HALC Rep:  No update – not present.

Tree Warden: No further update – not present. The Tree Warden subscription was renewed.

  1. Items for next Agenda (no discussion)

All of the usual items would be on the Agenda plus ideas for Community Assets consideration and appointment of internal auditor for year end accounts. The Parish Council were asked to give consideration to a possible future visit by the Leader of Herefordshire Council, Tony Johnson or the Cabinet Member for Highways and Infrastructure, Paul Rone. This could be arranged, through the Ward Councillor, if desired.

  1. Reminder of dates of future meetings

There was a reminder of the date of the next Meeting to be held on Thursday 27th April 2017 from 7.30pm at Innesfield.

The Meeting closed at 8.40pm