Minutes 16th June 2021

Minutes of the Parish Council Meeting of Clehonger Parish Council held on 16th June 2021 from 7.30 pm at the Clehonger Village Hall (outside) during the Covid 19 Virus Pandemic

Present: Cllrs S Savory, C Protherough (Chair), K Langdon, J Jones, W Watkins and J Harris
In attendance: Mrs A Wright (Clerk), Ward Cllr David Hitchiner, Footpath Officer Blue Davies and one member of the public.

1. Introduction and welcome by the Chair
The Meeting was held outside the hall on a warm and sunny evening. The Chair welcomed everyone to the open air meeting.

2. To receive Apologies for Absence
There were apologies for absence received from Cllrs A Davies and J Whittal. Cllr Davies was absent due to commitments with the Hereford visit of the Knife Angel, the National Monument against aggression. The Chair made reference to her amazing effort in getting the Knife Angel to the Cathedral setting.

3. To note Declarations of Interest
There was one declaration of interest made. This was for Cllr Langdon in relation to planning consultation 211813.

4. Open Session
No matters were raised.
5. Brief Verbal Reports:
(5.1) Ward Councillor: Ward Cllr Hitchiner updated the meeting regarding matters at Herefordshire Council. He mentioned the proposal for a constituency boundary change in 2023. This would mean that the Stoney Street Ward would fall under the northern constituency, MP currently Bill Wiggin. The Holmer area would move to the southern constituency area, current MP being Jesse Norman. The councillors voiced their objection to the proposal, siting the River Wye as a clear geographical boundary with Stoney Street being south of the river. The parish council would make formal objection to the proposals.
The Ward Cllr noted a forthcoming festival event planned for the end of July. The parish council would make contact with the licensing department.
The Parish Summit, due to be held on the 23rd June, would be held on “Zoom”. Cllr Protherough would attend. The new Chief Executive would be discussing a “parish charter”.
6.0 Playing Field
(6.1) Update and details of any sub committee meetings
The Chair of the Playing Field Committee, Cllr Davies, had sent her apologies.
(6.2) Update on repairs, activities and equipment plus 106.
Placement of the two new benches would be carefully considered to make sure they were in the best possible place. Some comments were made regarding issues in the far part of the field where littering and other issues had been observed.

There had been a recent issue where the mowing contractors could not undo the padlock on the playing field entrance gate/barrier. Consideration would be given for the purchase of a new lock for the barrier, possibly a combination one?

The planting of a tree on the field in memory of Cllr Jane Rees had seen the request for an American Black Poplar Tree. Several councillors had expressed concern about the potential size that such a tree could achieve. It was believed to be too large for the location. Some suggestions of other possible trees were made including; Acer and Hawthorn. It was agreed that the concern over the Black Walnut Tree potential size would be communicated back, and that the family and friends of Jane would be invited to visit the field, and be included in the consultation, when a review of the type of tree was discussed.

The Chair commented that an existing Mountain Ash tree on the field required attention. The Chair would look at this with her “tree person”.

7. To approve Minutes of the Parish Council Meeting held on 11/03/21
It was resolved that the Minutes of the Annual Parish and Annual Statutory Council Meetings, held on 21st May 2021, at the Hall, were approved by the Council.

8. Information and correspondence
Talk Community Enquiries – Parish Council Summit 23 June 2021
Talk Community Covid Update – 21/05/21
Talk Community Covid Update – 28/05/21
Section 106 Town/Parish Wish List
The Queen’s Green Canopy in Herefordshire launch – tree planting initiative
ONS Census 2021 Thank you to Herefordshire Parish Councils
A personal message from Paul Walker, New Chief Executive Herefordshire Council

PCSO Fiona Witcher
The retirement of PCSO Fiona Witcher was noted. The Clerk would write to thank her for her service to the parish and wish her well in her retirement.

9. Finance and Policies
(9.1) Resolved: The following list of payments were approved:
Clerk paid in accordance with contract
HMRC (Tax) £89.00
Longfield Services (Lengthsman/Bins) £305.15
Black Country Metalworks Ltd (2 x benches) £1069.20
Clehonger Village Hall (Hall hire) £18.00

(9.2) Resolved: The bank balance was noted at £50935.16
10. Planning.
(10.1) To consider response to Planning Applications, as notified, and then determined by Herefordshire Council
There was one new application advised, 211813.
This concerned the proposed change of use of existing grazing land to equestrian use and the construction of a riding arena 40m x 25m for personal use.
The Parish Council resolved that there were no objections to the proposal in planning consultation 211813.

The parish council also decided to make no further comments on planning consultation 211847, land at Bowling Green Farm, Clehonger – approval of reserved matters for poultry manager’s dwelling, following outline approval.

11. Village Matters including future litter pick, dog fouling and possible new bin for “Old Clehonger” area.
The cessation of the very popular and well used parish freighter service was greatly lamented by the parish council. A letter had been received saying that the service would no longer be made available. The clerk was asked to write to Herefordshire Council to convey the extreme disappointment about this decision. Other ideas for disposing of unwanted items etc. would be investigated.

In regard to a “Map of Footpaths”, Cllr Savory advised that she had access to a cartographer who may be able to create the map for a “nominal” fee. It was agreed to obtain a quotation from Cllr Savory’s contact and she would make enquiries.

The providing of a further dog waste bin in the “old Clehonger” area was discussed and it was resolved not to purchase and install another bin, at the present time.

It was commented that Balfour Beatty were going to attend the Persimmon site to look at the issues with the attenuation pond, which did not appear to have any water draining into it?

12. Items for next Agenda (no discussion)
All of the usual items would be on the Agenda. Also co-option of new councillor and possible bus transport consultation. It was agreed that the Clerk would look into venue arrangements for future meetings, in terms of the school hall facility.

13. Reminder of dates of future meetings
The next Meeting of the Parish Council would be held on Thursday 21st July 2021, from 7.30pm, at the Clehonger Village Hall. Apologies in advance were noted for Cllrs Protherough and Langdon.

The Meeting closed at 8.55 PM.