Minutes 16th February 2017

 Minutes of Clehonger Parish Council Meeting held on 16th February 2017 at 7.30pm at Innesfield Community Centre

Present: Cllrs P Jeffree (Chairman), J Rees, J Harris, C Protherough (Vice Chair), A Davies, A Morgan and J Whittal

In attendance:  Mrs A Wright (Clerk), Ward Cllr Steve Williams,  the Lengthsman Paul Wright, Footpath Officer Blue Davies and 3 members of the public.

  1. Introduction and welcome by the Chairman

The Chairman welcomed everyone to the meeting.

  1. Apologies for Absence

There were apologies received from Cllr A Davies and Cllr G Savory was absent.

  1. Declarations of Interest

There were no declarations made.

  1. Open Session

There was an update on the speed issues in the Village. A data collection was to be carried out by West Mercia under the Speed Watch initiative. The results may determine future police enforcement action. The speed limit signs had been repositioned in their correct direction.

A Questionnaire to obtain feedback about the views on traffic, and speeding, in the parish would be prepared to accompany the Neighbourhood Plan Questionnaires.

Cllr Protherough entered the room at 7.40pm.

Speed was also noted to be a problem down Church Road, Old Clehonger.

A question was asked regarding the timing of the next parish freighter service. This would likely be booked for May time.

The Neighbourhood Watch signs required fitting and Cllr Williams agreed to speak to Cllr Paul Rone about where they could be sited. The “free” survey of underground facilities prior to fixing, as mentioned by the Locality Steward, had not been carried out.

The Open Session closed at 7.45pm.

  1. Brief Verbal Reports:

5.1 Ward Councillor.  Ward Cllr Williams detailed an e mail he had been sent by Planning Officer Kelly Gibbons concerning planning application 162904 for the proposed erection of five dwellings with integral garages, the extension of an existing access road and associated highway works at land to the rear of Bine Cottage, Clehonger, HR2 9SL.

There was a discussion over comments, made by the Parish Council previously, and consideration was given to the additional material that had been incorporated into the application. Following discussion, it was resolved, by a majority vote, that the Parish Council would support the planning application, as now presented, but would reiterate the comments made previously. The Parish Council also agreed that they would support that the decision on the planning application would be made, under delegated powers, by the Ward Councillor. The comments to be made would be circulated to all of the councillors before submission.

The Ward Cllr updated regarding pothole works and ditching as notified by the Locality Steward. He also said that the Gas Plant application for Stoney Street was currently “on hold”. The broiler shed application was awaiting decision. The Ward Cllr explained that the Madley Environmental Study Centre had not withdrawn their objection to the broiler shed application in Stoney Street as still having concerns, although their initial concerns have been addressed.

The Ward Cllr spoke of the Champion Awards and mentioned a potential nomination. He also stated that there had not been any further update regarding the Gladmans Planning Application.

5.2 Friends of Clehonger Parish: Cllr Walker advised that the Welcome Packs were going well and the WISH information was now being included. An electronic version of the information was being explored.

5.3 Clehonger Primary School: No further update at present.

5.4 Locality Steward details in the bulletins.

5.5 Lengthsman: The Lengthsman advised of a broken gatepost on path CH13. He would obtain a new post and re-hang the gate as it was currently inoperative. It was agreed that this would be repaired.

  1. To approve Minutes of the Meeting held on 19/01/17

Resolved: – It was resolved that the Minutes of the Parish Council Meeting held on 19th  January 2017, were approved by the Council and then signed by the Chairman. Minutes were proposed by Cllr Harris and seconded by Cllr Rees.

  1. Clerk update and correspondence

The Clerk updated the meeting on actions etc. taken. There was information on the Probation Service Community Payback Scheme where “offenders” could assist with community projects for a nominal sum to cover staffing costs. The idea would be borne in mind. Litter picking may be an option. Update information had been received from the Bank. Persimmon Homes had sent communications regarding the pipe proposals and these had been circulated.

  1. Finance

8.1 Resolved: The following list of payments were proposed by Cllr Protherough, seconded by Cllr Jeffree and approved unanimously:

Mrs A Wright (salary £451.20, mileage £9.63, phone £18.77, stamps £6.60)                      £486.20

The Post Office Ltd (Tax)                                                                         £78.60

Longfield Services (Lengthsman)                                                               £70.00

Herefordshire Housing (Room hire)                                                           £48.00

Information Commissioner (ICO)                                                              £35.00

Sub Total       £ 717.80 

Kompan Limited (Playing Field Equipment) – ring fenced                         £7116.00

                                                                                    Grand Total      £7833.80

8.2 Resolved: The bank balance was noted at £23,193.98.

  1. Planning. To receive report from Planning Working Group Leader

9.1) To receive report from Planning Working Group Leader

Applications had been received and were commented as follows:

APPLICATION NO & SITE ADDRESS: 170325 – Land between The Seven Stars and Gosmore Road, Clehonger, Herefordshire.

DESCRIPTION: Application for removal or variation of a condition following grant of planning permission 142349. To allow the occupation of the dwellings prior to the communication of flows with the public sewer network

APPLICANT(S): Mr Jason Price

GRID REF: OS 345363, 237694

The Clehonger Parish Council considered the application and determined that additional information was required before any comments may be submitted. The Clerk would seek an extension to the deadline for comments and ask for further clarification from the Planning Officer.

9.2)  Southern Link Road 151314 – update

The Herefordshire Council were engaged in taking the land acquisition process forward.

  1. Village Matters

10.1) Consideration of Community Assets

This would be on the March 2017 Agenda.

10.2) Village Speed issues – update

This was covered during the Open Session. An additional concern, from a resident, was raised by a councillor regarding cars speeding around the school area and School Lane. There was concern regarding the volume and speed of vehicles utilising the “one way round” pick up initiative. Cllr Whittal would take up the issue with the School at the Governors Meeting. The opportunity for making comments, on any speeding issues, would be available in the forthcoming traffic and speeding Questionnaire.

 10.3) Clehonger Church re-ordering project

A meeting had been held at Innesfield on the 8th February to discuss the re-ordering of the Church. The Rev. Hilary Morgan was present along with representation from the Diocese and the Historical Churches. Ways to utilise the space and upgrade the facilities were being explored. Grant monies may be available to upgrade the facilities and provide toilet plus kitchen pod and to upgrade the heating. A survey leaflet would be going out with the Neighbourhood Plan Questionnaire and Traffic Survey. It was agreed that Cllr Walker would propose to Friends of Clehonger Parish that they would fund the printing of the Church survey.

Ward Cllr Williams left the meeting at 9.00pm.

  1. Neighbourhood Plan – update

An article had been sent to Tracking the News by the Chair to update regarding where the plan was. Three quotes had been obtained for printing the Questionnaire, the Traffic Survey and a Church survey for the re-ordering leaflet. Prices had been obtained as follows:

Impact Print £1507.00

PIP Printers £700.65

Border Office £709.00

It was resolved to select PIP Printers on the basis of value for money. This was proposed by Cllr Walker, seconded by Cllr Rees. Cllr Jeffree would submit the papers to PIP Printers for printing during week commencing 21/02/17.

  1. Playing Field – update including equipment

The installation of the new equipment had taken place. Everything seemed satisfactory. An article would be sent to Tracking the News to update communities regarding the new equipment. The Safety Inspection had been booked.

  1. Brief Reports from Footpath Warden, HALC Rep and Tree Warden

Footpath Warden: Maps now received. Footpath Officer would be surveying footpaths over the next month and would report back to the April Parish Council Meeting.

HALC Rep:  No update – not present.

Tree Warden: No further update – not present.

  1. Items for next Agenda (no discussion)

All of the usual items would be on the Agenda plus ideas for Community Assets consideration and the pipe proposal, if Persimmon Homes wish to attend.

  1. Reminder of dates of future meetings

There was a reminder of the date of the next Meeting to be held on Thursday 16th March 2017 from 7.30pm at Innesfield.

The Meeting closed at 9.20pm