Minutes 15th September 2016

 Minutes of Clehonger Parish Council Meeting held on 15th September 2016 at 7.30pm at Innesfield Community Centre

Present: Cllrs P Jeffree (Chairman), J Rees, J Harris, C Protherough (Vice Chair), G Walker, J Whittall and A Davies

In attendance:  Mrs A Wright (Clerk), Ward Councillor Steve Williams, PCSO Fiona Witcher and 1 member of the public.

  1. Introduction and welcome by the Chairman

The Chairman welcomed everyone to the meeting.

  1. Apologies for Absence

There were apologies received from Cllrs Savory and Morgan.

  1. Declarations of Interest

None declared.

  1. Open Session

PCSO Fiona Witcher was present. The situation regarding issues on the playing field was discussed. There had been three calls made to the Police, in the past two months, regarding behaviour on and around the playing field. There had been reports of assaults, bad language, and children playing “chicken” on the road, vandalism, climbing on, and pushing others off, the shelter plus throwing fruit at the buses. Damage had been done to the trees and the binoculars had, again, been broken off the climbing frame. The PCSO would keep a watching brief. Any further incidents would be reported. A letter may need to be written for Tracking the News, if equipment was damaged it would not be replaced.

PCSO Witcher highlighted the ongoing problem of scams as identified in the circulated bulletins. There were no further comments in the Open Session and PCSO Witcher left the meeting at this point.

  1. Brief Verbal Reports:

5.1 Ward Councillor.  Ward Cllr Williams updated the meeting. He had been having internet connection problems over a period of the last month but was now back on line and catching up with e mails. He had been asked not to speak at the Gladman’s Inquiry and had taken the Case Officer’s advice on this matter.

5.2 Friends of Clehonger Parish: Cllr Walker reported that the Welcome Packs were now being co-ordinated by Cllr Protherough.  Fifty copies of the latest information guide (Hereford Times issue) had been obtained. It was agreed that information pertaining to bonfires would not be included in the packs. More clear wallets were required.

It was noted that the parish website was undergoing development. The other organisations in the parish, such as Friends of Clehonger could be tied into the website also, going forward. There would be a further meeting of the Friends of Clehonger Group in October, date to be confirmed.

5.3 Clehonger Primary School: Cllr Whittal advised about the new head teacher, Mr Stephen Fisher, Group head from the Kingstone Schools. There would be a Parents Forum held on 20th September from 6.30opm at the School for all to meet up.

It was noted that the School Website was out of date and Cllr Whittal would mention this to the School Administration Officer.

5.4 Locality Steward details in the bulletins. A Parish Walk had been held with Linzy Outtrim the Locality Steward. Points of concern, surfacing, potholes and overgrown hedges had been noted by Linzy. The party, Cllr Savory, Cllr Whittal, the Lengthsman and the Clerk, had also looked at possible village entry points for consideration of fences and signage to help traffic calming. Linzy would supply details of how to find out more about this idea.

5.5 Lengthsman: The lengthsman updated regarding actions taken. Cllr Williams relayed a cautionary tale where intervention in a problem, with resultant drainage and pipe installation in a neighbouring parish, had led to responsibility for resultant issues falling on the Parish Council. Care would always need to be taken when engaging in activities.

It was agreed that the bus shelter seat would be replaced. Some prices had been obtained. A two seated bench would be sourced and then the Lengthsman would fit this.

  1. To approve Minutes of the Meeting held on 21/07/16

Resolved: – It was resolved that the Minutes of the Parish Council Meeting held on 21st July 2016, were approved by the Council and then signed by the Chairman. Minutes were proposed by Cllr Protherough and seconded by Cllr Davies.

  1. Clerk update and correspondence

The Clerk updated the meeting on actions etc. taken including the parish walk. Details of the South Wye Transport Package Consultation were highlighted. The idea of a city tram way was being looked into and Cllr Protherough would circulate a link for this so that councillors could view the proposals.

There would be a Planning Update for parishes held at the Shire Hall on 6th October from 6.30 – 8.30pm. Bookings were being taken for places.

A letter had been received asking for prizes assistance for a fund raising Whist Drive. This would not fit with the Donations Policy, for the Parish Council, but would be passed to the Chairs of the Playing Field and Friends of Clehonger Committees for their consideration. The letter writer would be advised of this.

  1. Finance

8.1 Resolved: The following list of payments were approved unanimously:

Mrs A Wright (salary £433.00, tax refund £109.80 mileage £18.81, ink £24.99)                    £586.60

Longfield Services (Lengthsman)                                                              £119.00

Longfield Services (Lengthsman)                                                              £117.14

The Post Office Ltd (Tax)                                                                          £96.80

Herefordshire Housing (Room hire)                                                            £32.00

Total          £951.54                                                           

8.2 Resolved: The bank balance was noted at £21281.63.

  1. Planning. To receive report from Planning Working Group Leader

9.1) To receive report from Planning Working Group Leader

Four applications had been received and the comments are as recorded here:

1) APPLICATION NO & SITE ADDRESS: 162654 – Land adjacent to Lansdown Villa, Clehonger, Herefordshire
DESCRIPTION: Site for the proposed erection of 3 dwellings with garage and access.
APPLICANT(S): Mr & Mrs Price
GRID REF: OS 344802, 237718
APPLICATION TYPE: Outline

The Clehonger Parish Council has discussed the application and has commented that there are serious concerns surrounding access onto the main road and for this primary reason they object to the proposal.

2) APPLICATION NO & SITE ADDRESS: 162241 – Hairdressing Salon at The Old Smithy, Church Road, Clehonger, Herefordshire, HR2 9SE
DESCRIPTION: Change of use of fourth bedroom to hairdressing salon.
APPLICANT(S): Mrs Anita Valters
GRID REF: OS 346607, 237902
APPLICATION TYPE: Planning Permission

The Clehonger Parish Council has no objection to this application.

3) APPLICATION NO & SITE ADDRESS: 162469 – 24 Woodfield Gardens, Belmont, Hereford, Herefordshire HR2 9RN
DESCRIPTION: Proposed single storey conservatory extension.
APPLICANT(S): Mr Bob Bates
GRID REF: OS 348310, 237973
APPLICATION TYPE: Full Householder

Clehonger Parish Council has considered the application and support the proposal.

4) APPLICATION NO & SITE ADDRESS: 162290 – Land adjacent to Dorelands, Clehonger, Hereford
DESCRIPTION: Outline application for proposed erection of 2 dwellings and garages (all matters reserved)
APPLICANT(S): Mr Mark Hyde
GRID REF: OS 345281, 237769
APPLICATION TYPE: Outline

The Clehonger Parish Council would comment as follows, in objection to the proposal:

  • The site is part of ancient woodland, a priority habitat under the UK Bio-diversity Plan. These habitats are under threat and in serious decline and are an important but diminishing feature in Herefordshire’s countryside. We have already more or less lost a nearby orchard site because of development plans. These orchard sites and associated hedgerows form part of wild life corridors. There have been nearby sightings of lesser spotted woodpeckers – a red alert species, and potentially dormice reside there. There is map evidence that this orchard has been there since at least 1831.
  • Safety access issues. There is no reference in the application to the existing planning consent on the opposite side of the road for up to 85 houses with two access points, one immediately opposite. The B4349 is becoming increasingly hazardous and difficult to cross because of both speed and volume of traffic. This site is at a particularly vulnerable point and, even though there is a proposal to move the speed limit to the other side of Seven Stars PH, it is unlikely ever to be a safe place to turn right, and with two access roads on the other side this could become a hazard.  To some extent hedge trimming could reduce this, but not reliably throughout the season and might entail large scale hedge removal which is not desirable. On that side of the road there is also not and adequate pedestrian path.  For people living there, including children, access to the amenities of the village would be dangerous.
  • This development would be a continuation of ribbon development, outside the village envelope, and would be undesirable as encouraging potential further development along the main road.
  • As we have agreed development already passed for our minimum quota of new homes, and the local need is not primarily for detached executive houses, this addition to our housing stock is not thought necessary.

9.2) To discuss CIL and 106 payments – update

Mrs Audrey Evans, Chair of the Village Hall Committee, had sent in a list of considerations from any potential 106 monies received. The list comprised:

Disabled Ramp from the Fire Exit door that joins the outside fenced off garden area.

New kitchen units, worktops and sinks in both the kitchen and bar areas. This would be considered, should any monies become available, going forward.

9.3) Southern Link Road 151314 – update

Cllr Protherough advised that the Action Group would not be proceeding with an application for Judicial Review on the planning application 151314.

9.4) Planning Appeal – Gladmans & Madley Road Site

Councillor Protherough gave a brief update on the planning appeal inquiry. The Herefordshire Council Planning Department had refused the application on water issues, landscape and highways. The appeal was in progress and there was a lot of material for consideration. The speech made by Cllr Protherough, on behalf of the Parish, had been well received by Herefordshire Council. The outcome of the findings would not be known for some weeks. Thank you to Cllr Protherough for representing the Parish interest in the Appeal.

  1. Village Matters

10.1) Speeding and actions update – covered under the Locality Steward item. Village entrance fences and signage would be explored when information had been obtained.

10.2) Consideration of Community Assets – It was agreed to set up a working party, led by Cllr Walker, to look in greater depth at the assets of the village and draw up a list in order to get things registered. This would be incorporated within the Neighbourhood Plan and more information was required.

10.3) Feedback from Parish Walk with Locality Steward – reported under the Locality Steward update.

10.4) Broadband – update on situation locally – come local businesses were experiencing difficulty with broad band connection. Cllr Davies would forward details of those businesses affected so that Ward Cllr Williams could look into the issues.

  1. Consideration of Planning Consultation Statement from ACAG (circulated separately)

The resolution, previously circulated was accepted with this revised wording:

“The Parish Council encourages and expects all potential applicants (via their appointed agents if required) who propose a development within or adjoining the Parish to engage with the local community, including the Parish Council, as advised by Central Government’s National Planning Practice Guidance.”

  1. Neighbourhood Plan – update

The meeting had planned had been postponed. Cllr Savory would be updating the Questionnaire and sending round the new version.

  1. Playing Field – update (including fencing and gate)

Mr Sanders had been requested to cut the playing field hedge.

The kissing gate in the hedge line was on hold.

Further ideas were being explored for the fence. A post had been painted black as a trial. Some posts may be retained and wood bolted to them. Only bolts may be used, not nails or screws. Further ideas were sought and new quotes would be obtained. The bus shelter seat was to go ahead. The Playing Field Committee and Friends of Clehonger would be asked to put donations towards the cost of the seat, once overall cost is known.

The school were not progressing the line painting at this stage.

It was agreed that, following reported antics in the playing field, the shelter would be recoated with anti vandal paint and the bin that was being moved and used as a step to get up on the roof, would be concreted down onto a base.

  1. Brief Reports from Footpath Warden, HALC Rep and Tree Warden

Footpath Warden: The Footpath Warden would be liaising with the Footpath Contractor.

HALC Rep:  No report this time

Tree Warden: Cllr Savory had sent in a report as follows:

A few points for tonight:

  1. I have started to check ash trees for die-back I will record all I check.
  1. Recording more trees adjacent and back of Seven Stars (Some lovely trees there)
  1. Please ask other councillors if they mind me refurbishing mile markers, cost will be just the paint. I will do it as a winter project.
  1. With the help of Ann and the rest of the team the Neighbourhood Plan Questionnaire hopefully will be finished soon. I have had the opportunity to look at and acquired Fownhope’s questionnaire and it is not near as comprehensive as ours but they still have had their Neighbourhood Plan passed.

The Parish Council accepted Cllr Savory’s kind offer to paint the mile markers, with thanks, and would supply the paint for this project.

  1. Items for next Agenda (no discussion)

All of the usual items would be on the Agenda plus the consideration of ideas for the budget and precept.

  1. Reminder of dates of future meetings

There was a reminder of the date of the next Meeting to be held on Thursday 20th October 2016 from 7.30pm at Innesfield.

The Meeting closed at 9.50pm