Minutes 15th October 2020

Minutes of the Parish Council Meeting of Clehonger Parish Council held on 15th October 2020 from 7.30 pm via Zoom Platform during the Covid 19 Virus Pandemic

Present: Cllrs J Rees, S Savory, C Protherough (Chair), A Davies (Vice Chair) K Langdon, J Whittal, J Harris and J Jones
In attendance: Mrs A Wright (Clerk), Ward Cllr David Hitchener and one member of the public.

1. Introduction and welcome by the Chair
The Chair welcomed everyone to the Zoom meeting.

2. To receive Apologies for Absence
There were apologies for absence received from Cllr W Watkins.

3. To note Declarations of Interest
There were no declarations of interest made.

4. Open Session
No matters were raised during the Open Session.

5. Brief Verbal Reports:
(5.1) Ward Councillor: Ward Cllr Hitchiner gave an update regarding Covid 19 and how it was affecting the economy with 25,000 employees on furlough in Herefordshire. There were some confusing messages coming from Government – bubbles but no masks in school? Some people cannot wear masks because of health reasons. People not being able to wear masks may put people off going into places. A lot of people in supermarkets were not wearing them. You can carry a card to say why you are not wearing a mask.
The Maylords Shopping Centre had been purchased and the council was trying to get new occupants into the units. The Stronger Towns Fund had grant funding available for up to £25 million to encourage business. An example of new business was a sewing company called “Make it happen”.

(5.2) Lengthsman: The Lengthsman advised that the zip wire was now repaired and new parts fitted.

(5.3) Footpath Officer: The Footpath Officer was not present. The stile near the Clehonger Church was advised as being a “bit wide” to climb over. This would be adjusted. Bridges were not being repaired and there were ones requiring attention including one by Cagebrook. The Ward Cllr would look into the funding for repairs that had been mentioned as being available.
The footpath gate onto Gosmore Road from the Persimmon site had still not been replaced. This had been followed up by the parish council several times and would be chased again. On the other end of the site, the Persimmon Site Manager had declined the request to put a parallel wooden rail on the walkway that had been “adopted” from the site into the playing field. The idea had been suggested to Persimmon following the previous parish council meeting.
It was commented that there would be a Management Committee to run things on the site – once the building was complete.
A councillor present raised their concerns about local sheep worrying which had been noted in local field (number 62). The request was made for people to keep dogs on their leads around sheep and those present were reminded that a dog may be shot if found to be worrying livestock. If a dead or poorly animal were to be observed, please report this to the farmer who can then take appropriate action to remove the animal /treat them etc. The farmer would also deal with issues of wire catching at another location, as advised.

(5.4) Tree Warden: The Tree Warden was not present. There were a couple of local ongoing tree issues in progress.
6.0 Playing Field
(6.1) Update and matters relating to recent events of damage, littering and nuisance.
There had been a meeting of the Playing Field Committee and minutes had been circulated. Littering was still a huge problem, as was noise late at night. Police presence had been sought and things had quietened down although issues were centred round the shelter area. It was proposed and resolved that the parish council delegate to the Clerk powers to look at and secure, within budget, measures concerning the security of the playing field.
There would be a discussion held regarding the ring fencing of funds for the playing field.

The first Zoom Call closed at 8.10 PM. The second Zoom Call started at 8.15 PM. There was a short delay before Cllr Jones joined the second Zoom call.

7. To approve Minutes of the Parish Council Meeting held on 10/09/20
It was resolved that the Minutes of the Parish Council Meeting, held on 10th September 2020, were approved by the Council.

8. Information and correspondence
The Clerk updated the meeting on actions, correspondence etc.

Herefordshire Council Various, as circulated and including:
• You’re invited to Community Crisis Response (Repeating Event – 9 Oct 2020)
• Review of current arrangements for dealing with code of conduct complaints
• Notification of parish precept payment

Civic Voice
• Civic Voice’s White Paper Webinars

Letter regarding flooding in Church Road
The Lengthsman had offered to meet with Balfour Beatty, and any other interested parties, to try to assist and explain the drainage issue history.

9. Finance and Policies
(9.1) Resolved: The following list of payments were approved:
Clerk paid in accordance with contract
DJN Planning Limited (NDP) £410.00
Longfield Services (Lengthsman/Bins) £287.10
Mrs C Protherough (Welcome packs card and wallets) £23.94
Longfield Services (zip wire supply and fit plus PF signs fitted) £203.20

(9.2) Resolved: The bank balance was noted at £51671.24.

(9.3) To begin discussion of Precept request for 2021 – 2022
The Parish Council would consider the requirement for the 2021 – 2022 precept at the November Meeting. Consideration would be given to ring fencing an amount for the Playing Field. There may also be a possibility of looking for a further piece of land (outside the main village) for additional recreational use (possible use of 106 monies).

10. Planning.
(10.1) To consider response to Planning Applications, as notified, and then determined by Herefordshire Council
There were no applications considered at the meeting.

(10.2) To consider any response to Government white paper consultation on proposed amendments to national planning policy
The responses to the consultation, as discussed by the working group, had been submitted. It was agreed that the Clerk would write to Jesse Norman MP about the survey which had not been an easy communication tool to use in what was an important topic of consultation.

Cllr Jones rejoined the meeting at this point.

(10.3) Update and feedback regarding previous application 192885 Gosmore Road
A letter of thanks to the Parish Council had been received from local residents concerning the application 192885. Thanks were recorded to the Ward Cllr also. The weight of the Neighbourhood Development Plan for Clehonger had been a significant factor referred to in the decision to refuse the application.

Another resident joined the meeting at this point.

11. Village Matters
(11.1) To consider any development site issues
The missing footpath gate, from the site onto Gosmore Road, would be chased up again.

(11.2) Welcome packs update
The Chair advised that another seven packs had been distributed since the last report. A total of 57 packs had been delivered since the start of the year. The Chair asked that she keep being advised of any known new occupancies.

FOCP – Christmas Lights Competition
Friends of Clehonger Parish (FOCP) would be holding a Christmas Lights Competition. Prizes for the best display were being sought. The idea was to try to encourage community spirit within the village.
12. Items for next Agenda (no discussion)
All of the usual items would be on the Agenda.

13. Reminder of dates of future meetings
The next Ordinary Meeting of the Parish Council to be held on Thursday 12th November 2020, from 7.30pm, on Zoom unless notified otherwise. There would be three consecutive meetings set up on Zoom.

Due to the confidential nature of the business of this agenda item, under the Public Bodies (Admission to Meetings) Act 1960 (3) it is proposed to put forward a motion to exclude members of the public during discussion of this agenda item

14. To discuss implementation of NJC Pay award and increment for the Clerk from 1/04/20.
Members of the public left the meeting for the Agenda item 14.
The Parish Council resolved to approve the implementation of the NJC Pay award and incremental progression for the Clerk from 1/04/20.

The Meeting closed at 8.55 pm.