Minutes 15th March 2012

Minutes of Clehonger Parish Council meeting held on 15th March 2012 at 7.30pm at Innesfield Community Centre

Present: Cllrs C Tomlinson (Chairman), G Walker (Vice Chair), C Protherough, P Jeffree, A Hitchiner, J Hammond, J Rider, J Thorne and J Whittal

In attendance:   Mrs A Wright (Clerk), and 7 members of the public.

1. Apologies for Absence

 Apologies were accepted from Mr D Taylor (Ward Councillor)

2. Declarations of Interest

Resolved: Cllrs Protherough, J Hammond, and J Rider declared prejudicial interests in matters relating to the Village Hall and Councillor Tomlinson declared similar in relation to Dore Community Transport.

3. Introduction and welcome by the Chairman

The Chairman welcomed everyone to the meeting. It was stated that as meetings had been very lengthy, previously, it was the intention to try to limit future meetings to a maximum duration of 2 hours where possible.

4. Open Session

  • The large vehicle parked close to the entrance of the Village Hall car park was still causing an issue but seemingly it was not parked illegally so the owners could not be obligated to park it elsewhere. The clerk had written to the local policing team and it was hoped that they would speak to the owner and ask for the vehicle to be parked in a more considerate location.
  • Councillor Thorne raised the issue of the relief road and it was decided that no particular view point could be conveyed at this stage because firstly, no firm proposal had been put forward as to the exact route plan and, secondly, differing viewpoints would apply dependent on circumstance. It was not believed, therefore, that the Parish Council could put forward a formal representation on the issue at this point in time. A reminder was given that there would be a

Meeting held to discuss the issues at Hedley Lodge, Belmont on Saturday 17th March starting at 2.30pm.

  • Father Simon, from the Abbey, entered the hall at this point and was invited to make representation to the council during the open session. He said that the link road, if it were to go right through the playing field adjacent to the Abbey, Would “destroy the work of the Abbey” and make income generated from guests visits difficult to obtain. The discussion continued and it was stated that some people did not want a road at all and others have differing preferred routes. The Eastern route was highlighted in the LDF response. It was felt that the road issue had been “concealed” within the LDF consultation. It was decided that, at this stage, individuals may make representation to the decision makers but not the Parish Council as a whole.
  • There was a discussion on activities that had been observed opposite the Pippins, below Manor Court Farm. The question was asked as to whether there may be a proposal for a housing estate there. Nothing formal had been received at this point in time. A barn was being converted to a holiday let and there had been horses on the land last year. There was some concern as to what may be happening and several local residents determined that they would ask the Planning Department if there was something planned for the area.
  • At this point Father Simon said that he had been to the Planning Office and that they were in possession of two maps, each with slightly different outcomes for where a relief road roundabout might be constructed. Councillor Blackshaw had said that the Lugg Meadows would not be built on, under EU regulations.
  • Housing Association builds. Kemble Housing would be Clehonger’s assumed partner in this. There were 12 such houses in a development in Mordiford, with play areas, allotments etc. Such organisations were committed to the environment and to working with the Parish Councils”. The Chairman stated that he had taken advice and that the Parish Council were advised to be very careful in regard to commercial organisations, and their involvement.

5. Brief Verbal Reports:

5.1 Local Policing Team.  Not present.

5.2 Ward Councillor. Councillor David Taylor was not present.

5.3 Dore Community Transport. The organisation had received a settlement for the lost van of £14,000.00 from the Insurers. The Chairman updated the council on the insurance claim and said that there had been a distorted report from one of the solicitors involved.

5.4 Clehonger Community Action Group.  Not present

5.5 Broadband Champion, not present.

6. To approve minutes of previous meeting held on 23/02/12.

Resolved:- that the minutes were approved by the Council and signed by the Chairman.

 7. Clerk update on Action Items

The clerk gave updates on the following,

  • The gate in Poplar/Croft Road opening out onto the road was being followed up.
  • The supplier of the swings had been written to, and quotes obtained for replacements. The prices quoted were very high and it was agreed that further quotes would be obtained and that Trading Standards would be contacted in regard to the unsatisfactory performance of the broken swings.
  • Bin prices for alternative dog poo disposal had been found to be extremely expensive. An old bin that had been previously removed would be reinstated. The Vice Chairman gave an update on dog poo issues and presented an article which described how a dog owner had been fined £140.00 for failing to clean up after his dog. The article quoted Craig Sandman, Team Leader with Herefordshire Council’s Community Protection Team who had said that an “any bin will do” approach has now been adopted to encourage owners to clean up after their pets. “Amey (the contractor) will accept dog mess in any bin. Their only requirement is that the mess is bagged. Dog bins will remain in place. They will be emptied on the same round as the litter bins”. In this case, alternative bins can be used for dog waste as long as the mess is bagged.

8. To note correspondence.

 Resolved: the following items were noted:-

Letter received from Mrs Rita Chamberlain in regard to traffic issues on the B4349 and A465. The comprehensive letter, which contained a petition from local residents, described the concerns over speeding and overtaking. The chairman summarised the letter and said that double white lines may be a way forward to help discourage the overtaking. The clerk would write to the Highways Dept to emphasise the concerns.

  • An E mail letter from Mr Amor in Church Road, Old Clehonger, had been received over speeding vehicles down Church Road and that 60 mph was felt to be excessive as a speed limit on such a restricted road. 30 mph was felt to be appropriate by Mr Amor. This issue would also be raise with the Highways Section.
  • The clerk received a copy of the minutes of the Village Hall Committee for filing.

9. Finance.

9.1 Resolved: The following list of payments were approved:

Hire of Innesfield                                                                   £10.00

Lengthsman (R. Layton Morris)                                              £130.00

SLCC (CAB Local Council Admin Book 8th Edition)                       £75.50

Mrs A Wright – (salary £233.65, mileage £11.16stamps£5.52)                   £250.33

HALC                                                                                    £85.00

Mr G Walker (Travel expenses)                                                £49.40

Tax due on salary payment (Payable to The Post Office)             £58.40


Total                  £658.63

Resolved: The bank balance was noted

10. Planning

There had been no applications or correspondence since the last meeting on 23/2/12. Nothing further had been heard about the refusal of permission for the property to be built by the Village Hall.

11. Park land off Ruckhall Lane

This was covered under the discussion during the open session.

12.  Financial Orders

These will be moved onto the next agenda. They will be required to be reviewed and amendments formally adopted.

13.  Queen’s Jubilee

The flyers and posters have been designed and the school were going to print them for us. But their machine is currently broken. May have to be an alternative printing arrangement taken up. Volunteers are waiting to distribute the flyers. The kick off meeting will be held in the village Hall on Monday 26th March at 7.30pm. Some ideas around what to do, to celebrate, have included lunch followed by a picnic tea and games for children (egg & spoon etc). The Vice Chairman kindly offered to open the meeting on the 26th.

14. Website. To receive report from the website working group

The website had been updated by Cllr Jeffrey. Some e mail messages were coming through on it from residents.                               

15. Precept. To identify capital projects

These would be identified after the year end accounts had been finalised. Cllr Jeffree and the Clerk would have a meeting to look at the accounts, the VAT reclaim and the audit details.

16. Parish Plan

The kick off meeting had been scheduled for Monday 11th June 2012 at 7.30 pm in the Village Hall. Lynda Wilcox from HALC would be in attendance. Adverts would commence to publicise.

17. VAT Reclaim & Audit

The Clerk and Cllr Jeffrey would be arranging a meeting to discuss and action these. The Chairman would advise the clerk of the Auditor’s details.

18. Brief reports from Footpath Warden, HALC Rep and Village Hall Rep

Footpaths  Cllr Tomlinson explained that Path CH20 had been completed and further steps installed to complete the works. Works were now completed for this project year. Strimming and maintenance of paths would continue. The Footpaths Report had been completed and signed and was ready to be posted back to Mr Tim Thompson at Amey (Clerk to action).

HALC   The representative reported that there had been no further meetings to report on since the last council meeting. New training schedules should soon be available.

Village Hall    There were no further items to add at this point. The hall committee were very busy with events coming up including Bingo on the 16th March and a Ceilidh on the 30th March.

19. Contact List  

The Vice Chairman would forward an electronic copy to the clerk.

Details were thought to be up to date.

20. Items for next agenda (no discussion)

Village Church


Financial Regulations

Dog bins

Publicity for Parish Plan meeting

Update on Belmont meeting re relief road

Update on Jubilee celebrations

21. Reminder of dates for future meetings

The next Parish Council meeting will be held on Thursday 26th April 2012 at 7.30pm. The Statutory Annual Meeting will be on the 24th May 2012 also at 7.30pm.

Meeting closed 8.43pm