Minutes 15th June 2022

Minutes of the Parish Council Meeting of Clehonger Parish Council held on 15th June 2022 from 7.30 pm at the Clehonger Village Hall

NB- The minutes are “draft” until ratified at the following parish council meeting.

Present: Cllrs S Savory, A Davies, J Jones, C Protherough (Chair), W Watkins, N Rider, K Langdon and J Whittal (Vice Chair)
In attendance: Mrs A Wright (Clerk), Ward Cllr David Hitchiner, Paul Wright (Lengthsman), Alan Morgan (Tree Warden) and two members of the public.

1. Open Session with any parishioners who have joined the Meeting (to include any update from West Mercia Police – if in attendance
Cllr Carole Protherough (Chair) welcomed everyone to the meeting.

The Chair of the Village Hall Committee, Cllr Wendy Watkins, showed some plans for a possible extension to the village hall. The plans had been drawn up before the pandemic and once revisited, and approved by the committee, they would be put back in for consideration. The aim was to increase the space and enable more facilities. The Platinum Jubilee had funding available for village halls. The Knife Angel Team would work with the Village Hall on fundraising ideas.

2. Co-option of councillor and signing of forms
There were no candidates presented for co-option at the meeting.

3. To receive Apologies for Absence
There were no apologies for absence received.

4. To note Declarations of Interest
There were declarations of interest made by Cllrs Watkins and Jones in relation to the Village Hall plus Cllr Whittal in any matters relating to the Church.

5. To approve Minutes of the Annual Parish Council and Annual Statutory Parish Council Meetings held on 18/05/22
The Minutes of the Annual Parish Council and Annual Statutory Parish Council Meetings held on the 18th May 2022 were approved.
6. Finance and Policies
(6.1) Resolved: The following list of payments were approved:
Clerk paid in accordance with contract (June)
Expenses £32.08
HM Revenue & Customs (tax) £116.20
Longfield Services (Lengthsman/Bins/bench fitting etc) £463.10
Clehonger Village Hall (Hall hire 18/05/22) £14.00
Whitehill Direct Ltd. (notice board and map lectern) £1581.60

Resolved: The bank balance was noted at £42315.47

7.0 Playing Field
(7.1) Update on matters relating to the playing field
Damage to property was noted. Burn marks on the new shelter panels. Some damage had occurred to the zip wire mound, the grass tunnel and one of the benches. The bench and the zip wire mound had been fixed. Some mower damage had been seen on the adult equipment and some cigarette/lighter burns.
A thank you was recorded to all those involved with the Jubilee Celebration event. The bouncy castles would be arranged for an afternoon later in the year. Thank you recorded also to Cllr Davies and the Team who arranged the Jubilee event.
Suggestion – to think about advertising and promoting the kit-box of equipment for sports located by the village shop, plus arrange/publicise the key holders.

(7.2) To discuss survey of residents in regard to wish list for 106 funds
The topic was felt to warrant a separate meeting to discuss all aspects of this and so a meeting would be held just for this purpose on 12th September 2022 from 7.30 pm in the Village Hall. An Extraordinary Meeting of the Parish Council with all welcome to attend.

8. Planning.
To consider response to Planning Applications, as notified, and then determined by Herefordshire Council
No further applications this time.

9. Clehonger Parish Church
To hear update on any Church related items
There would be a fund raising concert organ recital at Clehonger Church on the 16th July. Tickets were available and advertising posters were in the notice boards.

10. Knife Angel
To hear any updates on follow up projects and activities
The Knife Angel Project had hosted a meeting on Monday 13th June to find out what could be done for young people in the villages. Somewhere to “chill out” etc. A youth worker could be shared with other areas. There were funding options to consider and the naming of the group would need to be carefully considered (not knife related). The police and church were not leading on this, the Knife Angel was. The Knife Angel representatives were going into lots of school settings and getting support while growing the contact. There could be a catchment for the Young Farmers too. Some considerations were lack of funding and availability of evening transport. Work was ongoing.

11. Parish roads and footpaths, trees and land
11.1) To note any defects to be reported to Balfour Beatty
The terrible condition of Birch Hill Road was to be chased up again. Drains were blocked and the surface breaking up all over. There were also several street lamps out. Some had been reported directly to the Balfour Beatty Street Lighting Team already by the Clerk. Numbers of any lamps out would be advised. The flooding by the Seven Stars and the broken culvert was on the list for remedial repairs.

11.2) To consider any issues in relation to footpaths
The Gosmore Road footpath gate, coming from the Persimmon Estate, had been reported to the Rights of Way Team. It did not always self-close after people had passed through it.

11.3) To put forward work for the Lengthsman
The Lengthsman would clear drain blockages where possible. Ongoing tasks, repairs and maintenance, plus the refurbishment of notice board near the church. To also check the bridge on the boundary of Eaton Bishop and Clehonger as reported in poor state of repair.

11.4) To receive any update regarding trees
The Tree Warden advised that he was attending a Tree Wardens Training Session. Tree Preservation Orders were being applied for several village trees. It was advised to “apply subtly” for TPO’s.

11.5) To consider any matters relating to speeding in the village
To look at options for village gates, speed indicator devices etc. To find out more about the process of setting up the Community Speed Watch in the village. Try to get PC Jeff Rouse or PCSO Pete Knight to the July Meeting.

12. Information and correspondence
12.1) To note Information and Correspondence sheet
Herefordshire Council:
Talk Community Newsletters
June road closures

HALC Training Schedule May-July 2022
Information Corner and Audit advice

Internal Audit Papers 2021 – 2022
These have been placed on the website.

12.2) To receive any update from the Ward Councillor (also Leader’s Report)
The Ward Cllr updated the meeting about the Stronger Towns Fund which was in the point of submission. The museum and library facilities were included in this. Funding for the Model Farm at Ross on Wye was being bid for with a balance of funding arrangement for the Herefordshire Council if the project were to be under bid. There was a brief discussion on council funding and the cabinet structure, which had not been changed.

12.3) To consider further consultation on the Local Area Plan (Core Strategy) and to discuss the accessibility for all to participate in workshops etc. given timetabling
Clerk would query the time frames for participation at events, many were being held during the working day which made them possibly difficult to attend for those at work all day?

13. Matters to be raised on the Agenda of the next Meeting
All usual matters would be included plus Clehonger Village Hall. Cllr Protherough gave her apologies in advance for the July Meeting.

14. Reminder of dates of future meetings
The next Meeting of the Parish Council would be held on Wednesday 20th July 2022, from 7.30pm, at the Clehonger Village Hall.

The Meeting closed at 9.16 PM.