Minutes 15th February 2018

 Minutes of Clehonger Parish Council Meeting held on 15th February 2018 at 7.30pm at Innesfield Community Centre

Present: J Rees, A Morgan, G Walker, Cllr A Davies, C Protherough (Vice Chair), J Harris and Cllr J Whittal

In attendance:  Mrs A Wright (Clerk), plus Lengthsman Paul Wright (from 8.41pm), Ward Cllr Steve Williams and 4 members of the public.

  1. Introduction and welcome by the Chairman

The Vice Chairman, Cllr Protherough, was in the Chair and she welcomed everyone to the meeting.

  1. Apologies for Absence

There were apologies received from Cllr G Savory and the resignation of Cllr P Jeffree.

Thanks were recorded for all of Cllr Jeffree’s work during his years of service on the Parish Council and his resignation was regretfully accepted.

  1. Declarations of Interest

There were no declarations made.

  1. Open Session to include update regarding Village speeding

The Open Session heard that ditches and culverts in Church Road appeared to be blocked. Grit bins in the road were the open type and did get frozen up in bad weather due to water logging. There were also blocked gullies on the B4349 which needed to be targeted by inspection by the Locality Steward.

There were comments about the school parking and the edge of the road was collapsing due to traffic around Gosmore Road. The Enforcement Van had been noted regarding speeding but it was felt that more parking enforcement action should be taking place. Questions were asked about the Clehonger Village Hall barrier being kept locked and the Hall Committee Chair explained that this was to deter unwanted visitations when the hall was not in use and to prevent undue wear and tear on the car park surfacing. It was commented that events were often poorly attended and that bus usage was in decline because people “do not wish to use them.”

  1. Brief Verbal Reports:

5.1 Ward Councillor.  Ward Cllr Williams advised that the issue of the welfare of animals at Vallets Farm had been raised with Animal Welfare after sheep had been observed on the roadway.

The issue of outstanding traffic regulation orders for the parish had been checked and there was one outstanding for speed limit reduction on Church Road, Old Clehonger.

The speed limit request for 20mph on Gosmore Road, as lodged previously had been removed from the list following consultation with the previous Ward Cllr, David Taylor.

New TROs for the area would be discussed and the possibility of accelerated ones being actioned via developer involvement.

5.2 Friends of Clehonger Parish: Cllr Walker advised that the cheese and wine party held in October and been a success and similar events would be held in the future. It was hoped that at least two more events would take place during the year and welcoming new people to the village would form part of this.

5.3 Clehonger Primary School: Cllr Whittal advised that the new head, Mrs Taylor would be communicating regularly with parents and carers regarding parking issues at the school. This was a countrywide problem.

5.4 Locality Steward details in the bulletins.

5.5 Lengthsman: The Lengthsman updated the meeting regarding actions taken.

  1. To approve Minutes of the Parish Council Meetings held on 18th January 2018

Resolved: – It was resolved that the Minutes of the Parish Council Meeting held on the 18th January 2018, were approved by the Council and then signed by the Chairman. Minutes were proposed by Cllr Morgan and seconded by Cllr Davies. Carried

  1. Clerk update and correspondence

The Clerk updated the meeting on actions etc. taken. There was information about litter picking initiatives plus a thank you letter for the donation from the PCC of Clehonger Parish Church.

  1. Finance

8.1 Resolved: The following list of payments were proposed by Cllr Whittal, seconded by Cllr Davies and approved unanimously:

Mrs A Wright (salary £552.80, mileage £13.91, parking £0.50)                                         £567.21

Herefordshire Housing (room hire)                                                           £16.00

Longfield Services (Lengthsman)                                                              £67.00

Total      £650.21                                              

8.2 Resolved: The bank balance was noted at £27018.55.

  1. Planning.

No further applications had been received for consideration.

9.1) Southern Link Road 151314 – update re position

Compulsory purchase orders for the SLR would be coming soon.  It was felt that the consultation for the Western Relief Road had not been “properly handled” and erroneous letters had been sent to householders which then had to be retracted. The Western Bypass would be under consultation until the 20th March with exhibitions and pods at the Hereford Market plus libraries being places where further information could be gathered. Seven potential routes were being proposed for the route. There would be a meeting at Breinton Hall on the 17th February from 10.00 to 13.00 where more information could be heard.

It was agreed that the questionnaires would be completed by individuals, not as a group, as there were mixed opinions within the PC. Questionnaires were available for completion online or in hard copy format from shops and libraries.

9.2) Update on Village developments including any comments on the Persimmon Homes Application regarding reserved matters

This was discussed at length and comments were received from members of the public and from the parish councillors. It was agreed that the comments would be consolidated, and circulated for final approval, before being sent to the Planning Officer for consideration of the points raised. The final points will be recorded as part of future meeting notes when agreed.

  1. Village Matters including Church re-ordering and defibrillator update

Cllr Whittall advised that the reordering would be progressed after Easter.

The defibrillator listing was being finalised following the discovery that all those on the list had to be DBS checked.

  1. Neighbourhood Plan

11.1)  Update on Clehonger Plan and Questionnaire analysis position

The analysis had not been received as a paper copy. There had been no reply to the message to Wyelearn regarding the paper output to the analysis.

There were three options open to the Parish Council regarding the plan:

  • Do nothing
  • Accept the DPD – via the Neighbourhood Planning Team recommendations.
  • Carry on with an NDP for the Parish.

There did seem to be the wish to follow option 3).

  1. Playing Field – update and to confirm inspection

The playing field should be receiving 106 funding via the housing developments. Due to the unknown timeframe other fundraising may continue. It was resolved to take the playground inspection service provided by Mrs Fran White.

  1. Brief Reports from Footpath Warden, HALC Rep and Tree Warden

Footpath Warden: The Warden was not present.

HALC Rep:  The HALC Rep reported that there was no further update.

Tree Warden: The Tree Warden had sent his apologies.

  1. Items for next Agenda (no discussion) Neighbourhood Plan and analysis, Persimmon application, litter pick, bins, roads and usual items.
  1. Reminder of dates of future meetings

There was a reminder of the date of the next Ordinary Parish Council Meeting to be held on Thursday 15th March 2018 from 7.30pm at Innesfield.

The Meeting closed at 10.00pm