Minutes 15th December 2016

 Minutes of Clehonger Parish Council Meeting held on 15th December 2016 at 7.30pm at Innesfield Community Centre

Present: Cllrs P Jeffree (Chairman), J Rees, J Harris, C Protherough (Vice Chair), A Morgan, G Savory, and J Whittall

In attendance:  Mrs A Wright (Clerk), Ward Councillor Steve Williams, the Lengthsman Paul Wright and 1 member of the public.

  1. Introduction and welcome by the Chairman

The Chairman welcomed everyone to the meeting.

  1. Apologies for Absence

There were apologies received from Cllrs Davies and Walker.

  1. Declarations of Interest

There were no declarations made.

  1. Open Session

A member of the public present commented on the adapted playing field fence. It was noted that all of the old rails had bee removed and it was said that it was a shame that the bent rail by the entrance to the Village Hall had not been replaced with one of the straight rails. Overall there was a comment of “well done for getting it done”.  This message would be conveyed to the Playing Field Committee.

The Open Session closed at 7.35pm.

  1. Brief Verbal Reports:

5.1 Ward Councillor.  Ward Cllr Williams said that he had not received any further information about the Gladmans Appeal. The Locality Steward had arranged the clearing of the drains in the parish. No further information about the broiler houses application. The development site next to the Seven Stars had been sold to Bell Homes.

5.2 Friends of Clehonger Parish: Cllr Walker was not present.

5.3 Clehonger Primary School: Cllr Whittal advised that Cllrs Protherough and Davies had been into school and had met with the Chair of Governors and the Head. There would be a push for better communications within the parish to help avoid event date clashes. A Community Website with one portal to check all events would be an ideal solution. A campaign to design poster signage to remind people to “slow down” was being organised with the pre-school.

The gap in the hedge between the playing field and school was getting wider and adults were also using it. The Lengthsman would look at closing off the gap as a gate there was not going to be pursued.

5.4 Locality Steward details in the bulletins. The footpath maps of the parish had been received and would be laminated.

5.5 Lengthsman: The Lengthsman advised regarding the fact that surfacing and potholes were again requiring attention in the parish. The Ward Cllr advised that the extra funding made available for road repairs, by Central Government, was based on the number of “A” roads in a county. This would mean that the amount received by Herefordshire would be very small, due to the low number of such roads.  The bus shelter seat had been fitted and the playing field repairs carried out. The cargo net piece of equipment had developed a spongy patch of flooring near to it. This would be looked at on site.

  1. To approve Minutes of the Meeting held on 17/11/16

Resolved: – It was resolved that the Minutes of the Parish Council Meeting held on 17th  November 2016, were approved by the Council and then signed by the Chairman. Minutes were proposed by Cllr Harris and seconded by Cllr Rees.

  1. Clerk update and correspondence

The Clerk updated the meeting on actions etc. taken.

  1. Finance

8.1 Resolved: The following list of payments were proposed by Cllr Jeffree, seconded by Cllr Protherough and approved unanimously:

Mrs A Wright (salary £424.00, mileage £12.96, cartridges £54.89, stationery £2.00)      £493.85

The Post Office Ltd. (tax)                                                                      £105.80

Longfield Services (Lengthsman)                                                            £112.00

Herefordshire Housing (Room hire)                                                          £64.00

Longfield Services (fitting bus stop seat and Playing Field repairs)               £98.62

J & D Sanders (cutting Playing Field hedge)                                            £210.00

Total       £ 1084.27    

8.2 Resolved: The bank balance was noted at £26511.83.

8.3 To consider request for support from Dore Community Transport

Following discussion of the usage reports and finances it was resolved by the Parish Council to make a donation of £650.00 towards the work of the Community Transport provider.

8.4 To consider request for support for churchyard maintenance

Following discussion and clarification of the use of the funds plus consideration of the presented accounts, it was resolved by the Parish Council to make a donation of £650.00 towards the upkeep of the Clehonger churchyard.

  1. Planning. To receive report from Planning Working Group Leader

9.1) To receive report from Planning Working Group Leader

One new notification of a pending application had been received.

There had been a notification received from Clarke Telecom Limited of the intention to erect a proposed telecommunications base station installation at CTIL_241534_VF_13139_TF_051108 Land at Junction of B4349 and The Bines, Clehonger,  HR2 9RA NGR E: 344903 N: 237710

The Parish Council discussed the proposal and asked the Clerk to seek assurance from the notifying officer regarding health and safety, with regard to the school also, and to draw attention regarding the potential for there to be hedge flailing/cutting requirements for the adjacent hedgerow.

9.2)  Southern Link Road 151314 – update

No update at this time.

  1. Village Matters

10.1) Consideration of Community Assets

This item would be considered at the January Meeting.

There had been a refund made of £150.00 from the donation made previously by the Parish Council to cover the Queen’s 90th Birthday celebrations. This would be re-credited to general PC funds.

Kompan had attended the Playing Field on the 15th December and there was now a new installation contractor. Matting installation was to follow around the fence area.

The metal milestone marker near to Cllr Harris’ home was broken and would be repaired by Cllr Savory.

The overgrown parcel of land by the Village Hall was still a concern and Cllr Protherough would try to ascertain who the land belongs to so that a letter could be sent.

There had been no assessment of the land in Church Road for fitting the Neighbourhood Watch signs, to date, following a request to the Locality Steward and a comment from her, at a previous meeting, that she would undertake this at no cost to the Parish. It was suggested, therefore, that the Neighbourhood Watch signs might be fitted to existing poles.

The road surface past Silverdale and going towards Eaton Bishop was breaking up.

  1. To determine budget and precept setting for 2017/2018 including Lengthsman and Footpath Funding

The budget proposals were considered and discussed. The impact of reducing grant funding and increased responsibility on Parishes to maintain and deliver services was noted. From 2020 there would be no grant for the Herefordshire Council from Central Government. This would further impact on reduced funding to parishes. It was resolved that the precept request for 2017 – 2018 would be £ 22,000.00 and the mandatory amounts to qualify for the Lengthsman and Footpath Grants would also be committed in the budget and relevant existing grants applied for.

  1. Neighbourhood Plan – update

         The Neighbourhood Plan Steering Group had held an Open Event. Two persons had attended. A revised Questionnaire had been circulated. A further meeting would be held on the 10th January 2017 from 7.00pm at Innesfield. The aim of the meeting would be to “sign off” the draft Questionnaire.

  1. Playing Field – update including equipment and fencing

The matting would be fitted around the fence in January/February. The ground was too boggy at present. The matting was currently stored at the Village Hall and would be drawn down to surface around the new equipment also. The fencing was now done. A big thank you to the Playing Field Committee for commissioning and funding the fencing upgrade project.

  1. Brief Reports from Footpath Warden, HALC Rep and Tree Warden

Footpath Warden: No update. Maps would be laminated for the Footpath Warden.

HALC Rep:  No update

Tree Warden: The Tree Warden advised that the tree subject to a tree preservation order at Gardiners Oak was okay in respect of a new trench.

  1. Items for next Agenda (no discussion)

All of the usual items would be on the Agenda plus ideas for Community Assets consideration

  1. Reminder of dates of future meetings

There was a reminder of the date of the next Meeting to be held on Thursday 19th January 2017 from 7.30pm at Innesfield.

The Meeting closed at 9.20pm