Minutes 14th March 2019

  Minutes of Clehonger Parish Council Meeting held on 14th March 2019 at 7.30pm at Innesfield Community Centre

Present: Cllrs J Rees, G Walker, A Morgan and C Protherough (Chair)

In attendance:  Mrs A Wright (Clerk), plus Ward Cllr Steve Williams (from 8.32 pm), Lengthsman Paul Wright and 3 members of the public.

  1. Introduction and welcome by the Chairman Cllr Protherough (Chair) welcomed everyone to the meeting.
  1. Co-option of councillor and signing of forms

There were no candidates for consideration of co-option. The May Election vacancies were being nominated. There was an opening for candidates.

  1. Apologies for Absence

There were apologies received from Cllrs S Savory, J Whittal, A Davies and J Harris

  1. Declarations of Interest

There were no declarations made.

  1. Open Session to include update regarding Village speeding

The meeting heard representation from members of the public concerning the redundant pumping station at Eaton Bishop. Suggestions about making it into a hide were mentioned. The roof of the building contained asbestos. Ideas were being explored by a Voluntary Group who would be exploring possible funding.

The Parish Council then heard from members of the public present about the hole that had been cut into the rear perimeter hedge on the Persimmon Site. There was an in depth discussion about the possible danger to persons emerging from the pathway onto what can be a busy roadway. There was already an access point further down the road and the new access, which was close to people’s homes, was challenged. School traffic parking was also highlighted and anti-social behaviour on the playing field was mentioned.

The Chair responded that the Parish Council had opposed the number of houses in the planning application and that concerns and objections had been voiced. Public involvement in the planning consultation had been encouraged and the developers had attended Parish Council Meetings. Cllr Williams had also made representations to Planning and Enforcement. A footpath/cycleway had been in the plans since the beginning. A resident had already been in communication with the Enforcement Team. It was agreed that the Clerk would write to Enforcement and to the Site Management to ask for reassurance regarding the width of the final access point and for measures to prevent cars from using it and also measures to safeguard pedestrians etc. from coming straight out onto the roadway.

Flooding was also commented on the corner of Birch Hill Road.

6.  Brief Verbal Reports:

6.1 Ward Councillor.  Ward Cllr Williams gave no official report as the Council were in “purdah”.

6.2 Friends of Clehonger Parish: Cllr walker advised that the Group were seeking to appoint judges for the 2019 Garden Competition. One male and one female judge with gardening knowledge required.

6.3 Clehonger Primary School: newsletters had been circulated when received.

6.4 Locality Steward details in the bulletins.

6.5 Lengthsman: The Lengthsman was recovered from his operation and would be returning to duties the following week.

  1. To approve Minutes of the Parish Council Meeting held on 14th February 2019

Resolved: – It was resolved that the Minutes of the Parish Council Meeting held on the 14th February 2019, were approved by the Council and then signed by the Chairman. Minutes were proposed by Cllr Rees and seconded by Cllr Morgan. Carried

  1. Clerk update and correspondence

The Clerk updated the meeting on actions etc. taken.

Details about the forthcoming May Elections have been received. The nomination packs were available at the March PC Meeting for completion.

Stagecoach Bus Services Network Review & Consultation: More information and response leaflets at: west.enquiries@stagecoachbus.com

Great Hereford Spring Clean

Clehonger Litter Pick – Saturday 27th April from 10.00 am to noon.

Meet on the Playing Field at 10.00 am.

Changes to refuse collection arrangements


Notification of training and Southern Area Meeting

Parish Freighter – Reminder

This has been booked for Saturday 4th May 2019 from 11.00 t 13.00 in the Clehonger Village Hall Car Park

  1. Finance

9.1) Resolved: The following list of payments were proposed by Cllr Protherough seconded by Cllr Morgan and approved unanimously:

Mrs A Wright (Feb salary £548.88, total expenses £34.26)                                £583.14

HMRC (Tax)                                                                                        £15.00

Longfield Services (Lengthsman/Bins)                                                    £75.00

HALC Subscription 2019 – 2020                                                           £838.52

Herefordshire Council (Parish Freighter)                                               £408.00

Eyelid Productions (web hosting annual – inv. 2125)                              £100.00

Defib Shop                                                                                        £183.60

Herefordshire Housing (room hire)                                                        £28.00

Eyelid Productions (monthly fee – inv. 2131)                                           £30.00

Total       £2261.26

9.2) Resolved: The bank balance was noted at £35424.05.

  1. Planning.

10.1) Southern Link Road 151314 – and Hereford Transport Package

The outcome of the Public Inquiry into the Compulsory Purchase Orders had been decided as in that the CPO’s would go ahead – but with some restrictions.

Cllr Williams joined the Meeting at 8.32 pm. He advised that a final business case was to be submitted for the SLR. The Hereford Transport Package was undergoing consultation with cycling, walking etc. being promoted as complementary to the proposed by-pass. The Ward Cllr stated he was in “purdah.”

10.2) Update on Village developments and any site issues

Ward Cllr Williams followed up on the Western Power electricity sub-station installation. He said that the concerns were understood but that “nothing could be done to stop it.” The Ward Cllr advised that he had tried to make contact with the resident who had raised the issue.

Welcome Pack requirements were being followed up.

       10.3) To consider planning applications as notified

One new application had been received for consideration:

APPLICATION NO & SITE ADDRESS: Planning Consultation – 190648 – Clehonger Manor, Clehonger, Hereford, Herefordshire HR2 9SD

DESCRIPTION: Proposed change of use of land to equestrian with proposed stables and menage.

GRID REF: OS 346323, 237993

APPLICATION TYPE: Planning Permission

The Clehonger Parish Council considered the proposals in application 190648 and commented that there were no objections to the application.

  1. Village Matters including:

11.1) Clehonger Church re-ordering

The Parish Council had received a thank you letter from the Church.

11.2) Consideration of Community Assets

This would be taken forward next time.

11.3) Litter Pick 2019

There was a reminder about the Clehonger Litter Pick which would take place on Saturday 27th April from 10.00 to 12 noon. Meeting would be co-ordinated on the Playing Field from 10.00 am on the 27th April.

11.4) To consider road name plates re Littlemarsh (e mail circulated) The Parish Council considered the request for road name plates for Littlemarsh Road and decided not to progress the request at this time.

11.5) Climate Emergency – what does this mean for us? The Herefordshire Council and City Council had adopted a resolution to seek to mitigate the impact of climate change. The Parish Council would be looking at the objective to do likewise. Wording would be circulated ahead of consideration on April Agenda.

  1. Neighbourhood Plan

12.1)  Update on Clehonger Plan and Steering Group Meetings plus communications

The meeting held recently had gone very well and the Draft Plan Document was now out and this would now be submitted for approval, by the Parish Council, at the April Meeting.

  1. Playing Field

13.1) Update

The newly replaced zip wire seat had been damaged by a dog chasing and biting it (resident reporting). The dog appeared to be in the company of a man who was wearing shorts. The police had been contacted. There are teeth marks in the seat.

  1. Brief Reports from Footpath Warden, HALC Rep and Tree Warden

Footpath Warden: The Footpath Warden had sent apologies.

HALC Rep:  The HALC Rep, Cllr Walker, had missed the recent meeting held.

Tree Warden: Cllr Alan Morgan advised that a Yew Tree in Poplar Road had been heavily pruned. Cllr Morgan took note of the BBIB Insurance guidance leaflet on tree care and awareness.

  1. Items for next Agenda (no discussion) All of the usual items including community assets and NDP.
  1. Reminder of dates of future meetings

There was a reminder of the date of the next Parish Council Meeting to be held on Thursday 18th April 2019 from 7.30pm at Innesfield.

The Meeting closed at 9.06 pm