Minutes 14th June 2018

Minutes of Clehonger Parish Council Meeting held on 14th June 2018 at 7.30pm at Innesfield Community Centre

Present: Cllrs J Rees, G Walker, C Protherough (Chair), S Savory, A Davies (Vice Chair) J Whittal, A Morgan and J Harris

In attendance: Mrs A Wright (Clerk), plus Lengthsman Paul Wright, Ward Cllr Steve Williams, PCSO Pete Knight and 5 members of the public.

1. Introduction and welcome by the Chairman Cllr Davies (Vice Chair) was in the chair for the first part of the meeting and handed over to Cllr Protherough at 7.45. Cllr Davies welcomed everyone to the meeting.

2. Apologies for Absence
There were apologies received from Cllr G Savory.

3. Declarations of Interest
There were no declarations made.

4. Open Session to include update regarding Village speeding
A member of the public thanked the Parish Council for the provision of the parish freighter which had been well used.
The Agenda for the June Meeting had not been placed on the website. This had been requested and would be followed up. A new arrangement for uploading documents would be agreed later on in the meeting.
The footpath from Gosmore Road to the Seven Stars, branches had been cleared by a local resident. Thank you to the resident for doing this.
There was a discussion about the Persimmon site name and also naming of roads after the site was built. The PC and residents would have input to this process.
Changes would be made to the speed limits close to the site and the Ward Cllr would raise the issue of a 30 mph speed limit for the whole of Gosmore Road and look at possible traffic calming with the Planning Officer also.

The Chair of Eaton Bishop Parish Council was in attendance and he expressed a wish to support the Clehonger PC in their comments concerning the Gladman’s Appeal against Welsh Water. There would also be collaboration over any issues concerning Ruckhall Lane.
PCSO Pete Knight updated the Parish Council, and those present, regarding damage at the Village Hall which had happened on the 7th June. Also youths had been seen on the Primary School Roof. There had been no injuries but advice had been given to them by the Police.
There was a relatively low level of reported crime, at present, but there was a reminder to call in on 101 with any non urgent concerns.
A recent incident of fly tipping at Ruckhall Lane had led to the perpetrator being traced and fined £300.00. A warning to those who wished to tip rubbish on the highway.

5. Brief Verbal Reports:
5.1 Ward Councillor. Ward Cllr Williams advised that the sign that had been placed for the diversion and that had been incorrectly placed had been removed.
Issues over the room at Innesfield would not be pursued further at present. The Ward Cllr asked to be kept informed regarding the situation.
The Chair of Eaton Bishop PC plus the Ward Cllr and Locality Steward had toured the roads in Eaton Bishop and had ended up in Clehonger. Birch Hill Road was again identified as being in need of total resurfacing. Defects, including pot holes, were all logged for inspection and remedial action.
The Gladman’s Appeal against a condition made by Welsh Water was noted. The Parish Council would be considering a response to this. This would be sent to the Appeal address in Bristol. There was concern that the professional opinion of Welsh Water was not being considered and that issues with the sewerage works and water courses including those within the SSSI at Cagebrook would be affected by the proposals. The Parish Council would consolidate the comments in response to information which including the disappearance of brown trout fish from the Cage Brook and the pollution with phosphates of the water courses locally.

5.2 Friends of Clehonger Parish: Cllr Walker advised that only a very few people had indicated a wish to enter the Annual Gardening Competition and no-one had come forward to take over the running of the venture. This may mean that this year’s competition would be unviable. A decision on this would be taken by 2nd July. More welcome packs were needed for new residents in the village.

5.3 Clehonger Primary School: There would be a fete on the 6th July with a circus theme. Trips were taking place the following week. Cllr Whittal would maintain a link in with the school.
5.4 Locality Steward details in the bulletins. Defects in the Village logged while on parish tour with the Ward Cllr.

5.5 Lengthsman: The Lengthsman reported back on the new dog bins. There had been more fly tipping on Ruckhall Lane. A wooden kissing gate at the mill on the way to Eaton Bishop had collapsed due to a rotten gate post. The Lengthsman would speak to the landowner about the installation of a metal replacement gate and organise the fitting.

6. To approve Minutes of the Annual Parish and Annual Statutory Council Meetings held on 17th May 2018
Resolved: – It was resolved that the Minutes of the Annual Parish Council Meetings held on the 17th March 2018, were approved by the Council and then signed by the Chairman. Minutes were proposed by Cllr Rees and seconded by Cllr Davies. Carried

7. Clerk update and correspondence
The Clerk updated the meeting on actions etc. taken. The new dog waste bins had been fitted and were being very well used. Consideration would be given for more bins to be located going forward. The end of year accounts had been prepared and audited and were being presented for approval, by the Parish Council, before submission to the external auditor.

8. Finance
8.1) Resolved: The following list of payments were proposed by Cllr Whittal, seconded by Cllr Morgan and approved unanimously:
Mrs A Wright (salary £577.27, total expenses £46.99) £624.26
HM Revenue & Customs (Tax) £6.00
Longfield Services (Lengthsman and general) £188.00
Total £818.26

8.2) Resolved: The bank balance was noted at £32369.77.

(8.3)To approve part one of Accounting Statement 2017 – 2018
The Annual Governance Statement 2017 – 2018 was approved and signed

(8.4)To approve part two of Accounting Statement 2017 – 2018
The Accounting Statement 2017 – 2018 was approved and signed.
(8.5)To approve web updating from Eyelid Productions
It was resolved to pay Eyelid Productions to maintain a web master service by placing documents onto the new website. Cost around £30.00 per set of forms uploaded.

9. Planning.
Further applications had been received for consideration:
APPLICATION NO & SITE ADDRESS: Planning Consultation – 182089 – Cagebrook Mill, Clehonger, Hereford, Herefordshire HR2 9TQ
DESCRIPTION: Propose to remove 9 metres of hedgerow along the southern boundary of Field Parcel: S044712 37849 which borders the B4352 Clehonger to Madley road.
GRID REF: OS 344654, 237797
APPLICATION TYPE: Hedgerow Removal

The Clehonger Parish Council considered the proposal and resolved to make the following comments:

The Clehonger Parish Council has considered the proposal in planning application 182089 and is minded to express concern about such a long length of hedging being taken from the area. It is believed that there is an access point along the stretch of hedgerow and there are concerns as to why such as a lot of hedge has to come out? If this is to be an access for regular use, then the issue of access on what is a busy road is a concern for the Parish Council who have received reports of speeding at the location. Is further information available as to the reason for the removal of this quantity of hedge, please?

9.1) Southern Link Road 151314 – update re position plus any further details regarding the Hereford Transport Package
This would likely be the subject of a public enquiry investigation into the handling of aspects of the process to date. The bypass route nomination was under consideration. There were a lot of items currently being progressed at Herefordshire Council.

9.2) Update on Village developments
Work had commenced on the Persimmon site between the Seven Stars and Gosmore Road. The Welcome Packs provision for residents of the new homes would be taken up with Persimmon.
The Ward Cllr explained about an amendment to the application for Harpacre in that there had been a reduction in the number of proposed dwellings.

10. Village Matters including:
10.1) Church re-ordering Cllr Whittal advised that there had been a meeting of the Parochial Church Council held after the Sunday Service on 22nd April 2018 where the findings of the questionnaire had been discussed. A date for a public meeting would be arranged. There was a cream tea coming up soon.

10.2) Defibrillator update
Following several attempts to obtain DBS checks for the volunteers to no avail it was reluctantly resolved that the list arrangement provided through Numbers Plus would not be pursued. The decision to not go ahead with the list of contacts was unanimous, bar one abstention.

Local issues: Poplar Road – hedge overhanging the road and footpath.
Outside Cllr Rees home (bottom of Birch Hill Road and round corner): drains blocked again.
Bottom of Croft Road: drains blocked. All to be reported to the Locality Steward.

11. Neighbourhood Plan
11.1) Update on Clehonger Plan
The PC would try to invite Dr Nicholson to the July PC Meeting. There would need to be a linked up event with public involvement and a Steering Group would be required to carry on the process begun previously. The group would be made up of councillors and members of the public.

12. Playing Field – update
Two new picnic benches had been ordered. They would need to be sited to give regard to grass cutting. The football pitch was to be sorted out. The coffee mornings were not doing very much with £211 having been raised so far this year. The flower bed would be tidied and the bushes would need to be safeguarded when mowing was in progress. The contractor would be consulted regarding care of the plants, fixtures and fittings. Fencing off the play equipment had not been ruled out.
The Deeds for the Playing Field would need to be safely stored. The Clerk would speak to Nat West Bank regarding a safe custody hold arrangement.

13. Brief Reports from Footpath Warden, HALC Rep and Tree Warden
Footpath Warden: The Footpath Warden would update next meeting.
HALC Rep: The HALC Rep reported that there was no further update.
Tree Warden: The Tree Warden had sent his apologies. Cllr Alan Morgan agreed to take up the role in the absence of Cllr Gilbert Savory.

14. Items for next Agenda (no discussion) Neighbourhood Plan and appointment of consultant. Also on the agenda would be consideration of the appointment of the Footpath Officer.

15. Reminder of dates of future meetings
There was a reminder of the date of the next Parish Council Meeting to be held on Thursday 19th July 2018 from 7.30pm at Innesfield. Cllr Harris gave her apologies in advance for the July Meeting.

The Meeting closed at 9.25pm