Minutes of the Parish Council Meeting of Clehonger Parish Council held on 14th January 2021 from 7.30 pm via Zoom Platform during the Covid 19 Virus Pandemic
Present: Cllrs J Rees, S Savory, C Protherough (Chair), A Davies (Vice Chair) K Langdon, J Whittal, W Watkins, J Harris and J Jones
In attendance: Mrs A Wright (Clerk), Ward Cllr David Hitchener (from 8.01 PM), Footpath Officer Blue Davies (from 7.55 PM) and six members of the public.
1. Introduction and welcome by the Chair
The Chair welcomed everyone to the Zoom meeting.
2. To receive Apologies for Absence
There were no apologies for absence.
3. To note Declarations of Interest
There were no declarations of interest made.
4. Open Session
There was an issue raised regarding possible sewerage issues at the sewerage plant. There had been a report of raw sewerage being seen/smelt (three to four weeks prior to the PC meeting date). The PC had been advised that upgrades to the sewerage plant were complete in respect of the new houses. It was agreed to wait to see if there were any further reports before any contact was made with Welsh Water about the observation.
5. Brief Verbal Reports:
(5.1) Ward Councillor: Ward Cllr Hitchiner joined the meeting at 8.01 PM and gave his report then. It is recorded here to keep continuity within the order of the Agenda. The Ward Cllr advised that there would be a rise in Council Tax of 4.99%. 3% of this increase would be allocated to support adult social care provision.
He advised that he had attended the home of a local resident regarding a tree issue.
Herefordshire Council Budget feedback could be made via the Herefordshire Council website and people were encouraged to comment. There was also a current consultation going on regarding the future of waste collection and management. From the not too distant future, food waste would also need to be collected and recycled as legislation was changing.
The Ward Cllr advised that the Gladman (90 house site application reserved matters) would be considered by the Planning Committee and not determined via delegated powers.
(5.2) Lengthsman: No further update
(5.3) Footpath Officer: The Footpath Officer joined the meeting at 7.55 PM. He gave a report when he arrived at the meeting. It was commented that the footpath gate on the Persimmon Estate was still not closed off properly. Cllr Protherough would check the situation and let the Clerk know of any follow up was required. The Footpath Officer discussed the replacement of a gate for the Bowling Green Farm with Cllr Whittal. The Footpath Officer would obtain the gate and Cllr Whittal advised that a person from the farm would install it.
There was a conversation about the fitting of the Gosmore Road dog waste bin, which would take place when lockdown restrictions had been eased.
(5.4) Tree Warden: The Tree Warden was not present. The Tree Warden had reported, ahead of the meeting. He was still awaiting confirmation of the Tree Preservation Orders that had been applied for. There were some local hedges requiring cutting back off the highway. More details of where these were would be advised.
6.0 Playing Field
(6.1) Update and allocation of funds plus update re 106 monies
The Chair of the Playing Field Committee, Cllr Davies, advised that she was waiting to hear back from the Ward Cllr regarding the situation on the 106 money and the designation for how the money could be spent. The five a side football pitch had been confirmed as would be used by the school. Cost of new goal posts would be looked into.
7. To approve Minutes of the Parish Council Meeting held on 10/12/20
It was resolved that the Minutes of the Parish Council Meeting, held on 10th December 2020, were approved by the Council.
8. Information and correspondence
The Clerk updated the meeting on actions, correspondence etc.
• Census 2021 heroes and Recruitment Updated Information
• Weekly Covid Update 16/12/20
• Future of Mobility and waste consultation
• Weekly Covid update 10/12/20
• Weekly Covid update 06/01/21
Wise Owl Training Bulletin
Link to Transport Consultation from the Chair of Clehonger PC
The Meeting Zoom calls ran from 7.30 to 8.10 PM, then 8.15 to 8.32 PM The Chair signed back into session 2 on Zoom at 8.21 PM and the Vice Chair chaired the meeting from 8.15 to 8.21 PM.
The Chair updated the meeting regarding the transport consultation and the link to the consultation had been circulated. The closing date for contributions was the 12/02/21. It was stated that consultations needed to be clearer and to give the opportunity to contributors to say what they want to say rather than being steered into a certain response.
9. Finance and Policies
(9.1) Resolved: The following list of payments were approved:
Clerk paid in accordance with contract
Longfield Services (Lengthsman/Bins) £273.15
WEL Medical (Defibrillator battery) £223.14
(9.2) Resolved: The bank balance was noted at £49047.43
Consideration of request for funding help by Belmont Country Park
The Parish Council discussed the request for a donation to help with the upkeep of the Belmont Country Park. The park was an amenity being used by local people and a donation of £200.00 was resolved to be made.
(10.1) To consider response to Planning Applications, as notified, and then determined by Herefordshire Council
There were no new applications to consider.
11. Village Matters
It was commented that potholes around the village were “dreadful”. There were a number of hedges that required reduction to keep them back off the road. Information would be relayed to the Locality Steward/Balfour Beatty.
The Chair advised that the defibrillator was now up and running with fresh battery and regular checks were being carried out on the unit. The Chair would look into a back up checking arrangement and the code to access the cabinet would be circulated among the parish council.
It was noted that it would be helpful to receive updates from the HALC meetings when they took place. A new representative for HALC, from the PC, would be given consideration.
12. Items for next Agenda (no discussion)
All of the usual items would be on the Agenda.
13. Reminder of dates of future meetings
The next Ordinary Meeting of the Parish Council would be held on Thursday 11th February 2021, from 7.30pm, on Zoom unless notified otherwise. There would be three consecutive meetings set up on Zoom.
The Meeting closed at 8.32 PM.