Minutes 14th February 2019

Minutes of Clehonger Parish Council Meeting held on 14th February 2019 at 7.30pm at Innesfield Community Centre

Present: Cllrs J Whittal, J Rees, A Davies, A Morgan and C Protherough (Chair)

In attendance: Mrs A Wright (Clerk), plus Ward Cllr Steve Williams, Footpath Officer Blue Davies and 6 members of the public.

1. Introduction and welcome by the Chairman Cllr Protherough (Chair) welcomed everyone to the meeting.

2. Co-option of councillor and signing of forms
There were no candidates for consideration of co-option. The Parish Council still has a vacancy.

3. Apologies for Absence
There were apologies received from Cllrs S Savory, G Walker and J Harris

4. Declarations of Interest
There was one declaration made. This was Cllr A Davies in regard to planning application 184083 for Apple Tree Close.

5. Open Session to include update regarding Village speeding
The meeting heard representation from members of the public concerning the proposed electricity sub-station to be sited in Gosmore Road. A resident advised that she had spoken to a number of people and no-one appeared to have heard anything about the installation. It was explained that Western Power had the ability to make decisions about installing apparatus to deliver power to the wider public and that often traditional planning application processes did not apply. The area proposed was a green space used by children for play. There was concern over the appearance of the unit and it was resolved that the Ward Cllr Steve Williams would make contact with all parties to try to find out more about what was happening and to ask if the unit could be made to look as unobtrusive as possible, perhaps with fencing as opposed to metal caging? He would also ask the question regarding any possible health risks posed by proximity to the unit. The unit was being installed to improve electricity supplies to the area. The cable was thought to be going in over the February Half Term week. Ward Cllr Williams would go to the Western Power Head Office to see them and raise the concerns.

There had been a fly tipping incident in Gosmore Road with a chair and wheel included. This had been reported to Balfour Beatty by the Clerk.
The footpath from Gosmore Road to the Seven Stars would be closed for a period of time to facilitate the building. The footpath was unusable at present due to being obstructed by poles and by water.
Nearer to the time of the Freighter advertisement in Tracking the News there would be a comment made to the effect of being careful to whom you gave rubbish for disposal. This information would be in regard to possible liability for fly-tipping.

6. Brief Verbal Reports:
6.1 Ward Councillor. Ward Cllr Williams explained that there had been a lot of interest, at the recent Parish Council Summit, regarding the “Welcome Packs”.

Five members of the public left the meeting at this point.

The Potholes Task and Finish Group Report would be presented to the Overview and Scrutiny Committee on 6/03/19. Cluster pothole filling appeared to have started. The Ward Cllr explained that at the next Parish Council Meeting date the Herefordshire Council would be in “purdah” so he would not be able to act in official capacity. There was a vote of thanks to the Ward Cllr for all of his help to date.

6.2 Friends of Clehonger Parish: The Welcome Packs were ongoing with a few being distributed since Christmas. Interest in producing packs was being shown by other parishes. A Church Grant had been obtained to fund the packs for the Persimmon Estate. The Chair had made contact with the personnel in the Persimmon Sales Office and would be given a list of properties coming onto the rental housing stream in March.
The Village Hall had been awarded £1000.00 by Persimmon to help them carry on with improvements. The Village Hall had helped Persimmon with car parking at the start of the project. The Hall had applied to the scheme and had been successful. The money would go towards improvements to the ladies cloakroom.

6.3 Clehonger Primary School: newsletters had been circulated when received. The only male teacher currently at Clehonger Primary was transferring to another school.

6.4 Locality Steward details in the bulletins.

6.5 Lengthsman: The Lengthsman was recovering from his operation and the PC Members wished him well.

7. To approve Minutes of the Parish Council Meeting held on 17th January 2019
Resolved: – It was resolved that the Minutes of the Parish Council Meeting held on the 17th January 2019, were approved by the Council and then signed by the Chairman. Minutes were proposed by Cllr Morgan and seconded by Cllr Rees. Carried

8. Clerk update and correspondence
The Clerk updated the meeting on actions etc. taken.
Cabinet update

The consultation will run for six weeks from 29 January to 11 March 2019.
As a parish council you are invited to come along to the public consultation preview event. This will take place Monday 28 January 2019, between 5 – 7pm. This will be an opportunity for you to see the exhibition before it opens to the public and to speak to staff about the proposals.
Our public exhibition events will be will be held on:

  • Tuesday 29 January – Thursday 31 January 2019, from 11am to 8pm – at Left Bank.
  • Monday 4 February – Thursday 7 February 2019, from 10am to 6pm – at Old Market Kiosk.
  • Tuesday 12 February – Saturday 9 March 2019, during library opening hours – at Hereford Library (display only, unstaffed)

The consultation runs until Monday 11 March 2019 and is open to everyone.

Draft Minerals and Waste Local Plan (MWLP) – Consultation
We are consulting on the first draft of the Herefordshire Minerals and Waste Local Plan, which will form a part of the planning policy framework (Local Plan) for Herefordshire, and would like to know your views.
The paper will be consulted upon from Monday 21 January to Monday 4 March 2019.
The draft plan and more information, such as associated evidence base documents, and details on how to take part in the consultation, can be viewed online at the following web address: www.herefordshire.gov.uk/mineralsandwaste
Documents can also be viewed online at libraries and info centres across the county.
There is also further consultation on the Madley Travellers Site.
Herefordshire Travellers’ Sites Document

Dear Sir/Madam

Your comments in response to the additional sites consultation have been received by the Inspector undertaking the examination.

Before his report is submitted the Council will be undertaking further consultation on any proposed Main Modifications to the Plan. Prior to that, the Inspector proposes to hold a hearing session to hear from anyone who wishing to appear in person regarding the two proposed sites at Bosbury and Madley. This is in order to consider the issue of: Are the proposed allocations suitable and justified and are they deliverable?

The hearing will be held at the Three Counties Hotel, Belmont Road, Hereford, HR2 7BP Three Counties Hotel, Belmont, Hereford on Monday 18 March 2019 starting at 9.30am.
Parish Freighter

This has been booked for Saturday 4th May 2019 from 11.00 t 13.00 in the Clehonger Village Hall Car Park

9. Finance
9.1) Resolved: The following list of payments were proposed by Cllr Protherough seconded by Cllr Whittal and approved unanimously:
Mrs A Wright (Feb salary £563.88, total expenses £49.13) £613.01
Longfield Services (Bins – disposal and servicing) £55.00
Longfield Services (Lengthsman/bin fitting/zipwire) £130.00
J & D Sanders (Field hedge cutting) £210.00
Herefordshire Housing Ltd. (room hire) £12.00
Information Commissioner £40.00
Eyelid Productions (invs: 2112, 2085, 2096) £90.00
Total £1150.01

Also for consideration of payment: new pads for defibrillator (existing pads expire in date end April 2019) Amount t.b.a. It was resolved that two pairs of adult pads and one pair of paediatric pads should be ordered. Publicity would be given to the presence of the defibrillator.
9.2) Resolved: The bank balance was noted at £36574.06.

10. Planning.
10.1) Southern Link Road 151314 – and Hereford Transport Package
There were Questionnaires available for completion and individuals could complete copies as required to give their views. Further details may be found in the Clerk’s Update and Correspondence Section.

10.2) Update on Village developments and any site issues
Improvements had been made to the appearance of the site. No further complaints had been raised at the time of the meeting. Access for “less able” people in the homes as regards the houses and toilet facilities do not seem obvious on the site. There has been no further update as regards the Madley Road site. The Ward Cllr would follow up the Gladmans site on Madley Road with the Planning Department.

10.3) To consider planning applications as notified
One new application had been received for consideration.
Cllr A Davies left the room for the duration of the discussion on the application.

APPLICATION NO & SITE ADDRESS: Planning Re-consultation – 184083 – Land at Apple Tree Close, Clehonger, Hereford, Herefordshire
DESCRIPTION: Proposed erection of two three bedroom dwellings with associated parking.
GRID REF: OS 345121, 237773
APPLICATION TYPE Planning Permission – Amended

The Clehonger Parish Council considered the amended proposals and commented that they believed the new layout to be an improved design and there were no objections to the revised layout.

11. Village Matters including:
11.1) Clehonger Church re-ordering
Cllr Whittal advised that there had been a PCC Meeting to discuss the re-ordering and that an advert would be going out shortly.

11.2) Consideration of Community Assets
The principle of registering the shop and the public house were agreed as desirable by the Parish Council. Before any formal registration was to take place, the Parish Council would make contact with the interested parties. The Working Party would consist of Cllrs Davies and Protherough in conjunction with the Clerk.

Litter Pick 2019
The Litter Pick would take place on Saturday 27th April from 10.00 to 12 noon. The Clerk would reserve four packs of picking equipment (20 sets in total) for collection on the 26th April. Meeting would be co-ordinated on the Playing Field from 10.00 am on the 27th April.

12. Neighbourhood Plan
12.1) Update on Clehonger Plan and Steering Group Meetings plus communications
The next meeting would be held on the 11th March. Dr Nicholson was working on turning the responses into a Draft Plan Document.

13. Playing Field
13.1) Update
Cllr Davies would sort out the removal of an unauthorised banner from the playing field fence.
The zip wire was mended and back in action. Many thanks were recorded to Paul the Lengthsman for sorting this out and also for fitting the new bins which were in use.
The 106 monies, for use in the parish, would be checked regarding availability for various areas and projects within the parish.

14. Brief Reports from Footpath Warden, HALC Rep and Tree Warden
Footpath Warden: The Footpath Warden commented that the footpath as identified earlier in the meeting between the public house and Gosmore Road needed to be restored.
The idea of a Parish Paths Group with Eaton Bishop and Kingstone to obtain joint funding was introduced. This would be explored further.
HALC Rep: The HALC Rep, Cllr Walker, had sent his apologies.
Tree Warden: Cllr Alan Morgan advised that the reason for the local orchards being removed was due to fruit pulp being imported from Europe.
Cllr Davies advised that a Tree Preservation Order was now applicable to the Walnut Tree at the rear of 1 Lilac Cottage.

15. Items for next Agenda (no discussion) All of the usual items including community assets and NDP.

16. Reminder of dates of future meetings
There was a reminder of the date of the next Parish Council Meeting to be held on Thursday 14th March 2019 from 7.30pm at Innesfield.
The Meeting closed at 9.30 pm