Minutes 14th December 2017

 Minutes of Clehonger Parish Council Meeting held on 14th December 2017 at 7.30pm at Innesfield Community Centre

Present: J Rees, C Protherough (Vice Chair), J Whittal, J Harris

In attendance:  Mrs A Wright (Clerk), plus Lengthsman Paul Wright, and 5 members of the public.  Also present were two representatives from Persimmon Homes; Jason and Richard.

  1. Introduction and welcome by the Chairman

The Vice Chairman, Cllr Protherough was in the Chair and she welcomed everyone to the meeting. Cllr Protherough had made contact with the Chair, Cllr Jeffree. He hoped to return to the meetings from January 2018. Cllr Protherough would continue to chair the parish council meetings until the next Annual Statutory Meeting.

  1. Apologies for Absence

There were apologies received from Cllr A Morgan, Cllr A Davies, Cllr G Walker, Cllr G Savory and Ward Cllr Steve Williams.  Cllr P Jeffree was not present.

  1. Declarations of Interest

There were no declarations made.

  1. Open Session to include and update regarding Village Speeding and a presentation by Persimmon Homes on Planning Application P173007/RM

The Open Session started with a presentation by Persimmon Homes regarding the site between the Seven Stars Public House and Gosmore Road. The Company had taken note of comments from the Parish Council, Planning Officer and others and had redesigned the layout of the site and the appearance of the actual properties to be built. The Company provided maps and scale drawings of the layout and designs for consideration by the Parish Council and public present. There was a discussion over the merits and demerits of the plans. The site was now the subject of a reserved matters application where the details were to be decided. The site had planning permission for 80 houses and these to be no more than two storeys in height. The previous issues raised regarding proximity of houses to the rear of the public house had been noted and the layout changed to move the properties further back. The garage blocks had also been removed with garages being integral to properties in the new design.

It was resolved that the Clerk would seek an extension for comments until after the January 2018 parish council meeting to enable all councillors to review the options and for further discussion to take place before further feedback was given.

Concern was expressed regarding recent use of grit bins by residents for their own drives. The grit bin salt is for use on the highways only.

Community Speed Watch checks were still in progress although none had been recently noted.

One resident suggested the idea of speed guns being used and this would be subject to a team of volunteers being trained and also the suitability of location to be determined.

The idea of the village gates would be kept in mind and may form part of the developmental changes to the village approaches during part of the highways works undertaken during the house building at the various approach road locations.

  1. Brief Verbal Reports:

5.1 Ward Councillor.  Ward Cllr Williams had sent his apologies.

5.2 Friends of Clehonger Parish: Cllr Walker had sent his apologies. The Friends of Clehonger Parish Annual General Meeting would be held on the 7th February 2018.

5.3 Clehonger Primary School: Cllr Whittal reported that the school was under new leadership and this was going well. Peter Box was the overall School Cluster Head and Alison Taylor was interim head of school at Clehonger Primary.

It was reported at this point that the recent Bingo held had raised a profit of £436.00 for the Village Hall funds.

5.4 Locality Steward details in the bulletins.

5.5 Lengthsman: The Lengthsman updated the meeting regarding huge deposits of litter in Ruckhall Lane and three compactor sacks of litter had been picked in the previous visits. Lager cans tied in bags were again amongst the litter deposited. The Lengthsman had also assisted in the recovery of a stolen motorbike, after locating it in bushes off Ruckhall Lane. The motorbike had been taken without permission, the previous night, from an address in Redhill.

  1. To approve Minutes of the Parish Council Meetings held on 19th October 2017

Resolved: – It was resolved that the Minutes of the Parish Council Meeting held on the 16th November 2017, were approved by the Council and then signed by the Chairman. Minutes were proposed by Cllr Rees and seconded by Cllr Harris. Carried

  1. Clerk update and correspondence

The Clerk updated the meeting on actions etc. taken. The Yeomans Bus Company had been contacted about recent diversions in the village that had led to people not knowing where the bus was going to be picking up or dropping off passengers. Yeomans had agreed that better communications were needed and the Clerk had supplied her contact details for information on any future updates regarding re-scheduling of the services.

The signs on the Lousy Oak Junction fence had been removed following correspondence to the Enforcement Team.

The condition of the Birch Hill Road had again been reported. Some potholes had been repaired but the road needed complete resurfacing.

There had been information received from the Royal Bank of Scotland about changes to bank services and also information from Herefordshire Council regarding activities for Hereford Tree Week.

The Asda Traffic Lights in Hereford were reported as being out of synch with long wait times being experienced from certain directions.

  1. Finance

8.1 Resolved: The following list of payments were proposed by Cllr Protherough, seconded by Cllr Whittal and approved unanimously:

Mrs A Wright (salary £554.71, mileage £10.08)                                                   £564.79

HM Revenue & Customs (Tax)                                                            £96.80

Longfield Services (Lengthsman)                                                       £156.00

Dore Community Transport                                                               £650.00

Clehonger PCC (churchyard maintenance)                                          £650.00

Total      £2117.59                                                   

8.2 Resolved: The bank balance was noted at £29035.64.

8.3 To approve precept request for 2018 – 2019

The precept was discussed and it was resolved that the request for 2018 – 2019 would be for £22,800.00 representing an increase of £800.00 in total against 2017 – 2018. This was to help cover the loss of grant funding for the Lengthsman in 2018 – 2019.

8.4 To consider request for support from Dore Community Transport and Clehonger Church (churchyard maintenance).

The Parish Council considered the requests, and the accounts details supplied. It was resolved to make donations of £650.00 to each organisation.

  1. Planning.

No further applications had been received for consideration.

9.1) Southern Link Road 151314 – update re position

It was understood that the project was now waiting funding via a business case.

9.2) Update on Village developments

The Glasnant House development had received no objections from the Parish Council but the development should be subject to satisfactory sewerage provision.

The Clerk would seek an extension for comments on the Persimmon Reserved Matters Application until after the 18th January 2018.

  1. Village Matters including defibrillator listing update and Church re-ordering

A list of volunteers, to assist with the use of the defibrillator, had been put together. Cllr Protherough had met with Jane Matthews and the list would be going forward to the Ambulance Service with a view to it going live. There would be further defibrillator training in the New Year.

The Church re-ordering would be the subject of a meeting in the New Year.

The failure of recent refuse collection from Pykeways, Allensmore was noted. This had been due to snowfall. The Clerk would contact Balfour Beatty to try to help rearrange a more timely collection than the two week wait that had been notified to the householder.

The requirement for indicator markers for the end of the roadway by Pykeways would also be advised to Balfour Beatty.

  1. Neighbourhood Plan

11.i)  Update on Clehonger Plan and Questionnaire analysis

Two arranged meetings for the handover of the questionnaires and the completed analysis results had resulted in “no shows” by Wyelearn. The Clerk and Chair were engaged in securing the safe return of the items. A number of phone calls had been made and e mails exchanged. Storage facilities had been arranged for the paperwork, once recovered, at the Village Hall by kind permission.

  1. Playing Field – update

The application for grant funding for a cycle track would be submitted to Awards for All. 106 Agreement monies, from the new developments, would be kept in sight for future projects for the field.

  1. Brief Reports from Footpath Warden, HALC Rep and Tree Warden

Footpath Warden: The Warden was not present.

HALC Rep:  The HALC Rep had sent her apologies.

Tree Warden: The Tree Warden had sent his apologies.

  1. Items for next Agenda (no discussion) Neighbourhood Plan, Church Re-ordering plus Persimmon response regarding reserved matters.
  1. Reminder of dates of future meetings

There was a reminder of the date of the next Ordinary Parish Council Meeting to be held on Thursday 18th January 2018 from 7.30pm at Innesfield.

The Meeting closed at 10.25pm