Minutes of the Parish Council Meeting of Clehonger Parish Council held on 14th April 2021 from 7.30 pm via Zoom Platform during the Covid 19 Virus Pandemic
Present: Cllrs S Savory, C Protherough (Chair), A Davies (Vice Chair) K Langdon, J Whittal and J Harris
In attendance: Mrs A Wright (Clerk), Ward Cllr David Hitchener, Footpath Officer Blue Davies and two members of the public.
The first Zoom Session ended at 8.10 PM and the second session commenced at 8.15 PM. The second session ended at 8.38 PM.
1. Introduction and welcome by the Chair
The Chair welcomed everyone to the Zoom meeting. There was sad news. The Duke of Edinburgh had passed away and also one of the Clehonger parish councillors, Jane Rees, had passed away on the previous weekend. The Parish Council observed a minutes silence in memory of the Duke and their friend and colleague, Jane. The parish council paid tribute to Jane, describing her as a “fount of knowledge about local history”. Jane would be much missed. The Clerk would send a letter of sympathy to Jane’s family, on behalf of the parish council.
2. To receive Apologies for Absence
There were apologies for absence received from Cllrs W Watkins and J Jones.
3. To note Declarations of Interest
There were no declarations of interest made.
4. Open Session
There was a complaint, from a resident, that the long closure of footpath EB25 was persisting due to issues with a bridge on the path. The Ward Cllr had written to Balfour Beatty, about the issue, and had received e mails from the Locality Steward saying that as the bridge was more than 7 metres in length it was considered too large a job for a local, small contractor. It was advised that Balfour Beatty had applied a percentage value to the job and then placed it on a list for attention when the time came.
5. Brief Verbal Reports:
(5.1) Ward Councillor: Ward Cllr Hitchiner updated the meeting regarding matters at Herefordshire Council. He advised about Belmont Golf Course. The house on the land had suffered damage and had been boarded up. Tracy Bowes, Ward Councillor for Belmont was trying to get the land protected under country park status. The park provided an important walking link between the neighbouring parishes.
The new Herefordshire Chief Executive would be taking up his post in three weeks time. He had already engaged with the Council.
The outcome of electronic meetings was not known at the time of the meeting.
The parish summit, held several weeks prior, had seen information circulated which included an invitation to suggest ways in which a £3 million bit for project development funding could be utilised. Ideas for use of the funding had to be in by mid June.
(5.2) Lengthsman: The zip wire had been repaired again. Bin runs were yielding huge quantities of bagged dog waste.
(5.3) Footpaths Officer (report and issues): The Footpath Officer advised, again, that the paths were open and were being well used.
(5.4) Tree Warden: The Tree Warden was not present.
6.0 Playing Field
(6.1) Update and details of any sub committee meetings
The Chair of the Playing Field Committee, Cllr Davies, advised that details of the sub committee meetings had been circulated.
(6.2) Update on repairs and activities
Repairs to the mat and void underneath it were being carried out that evening. The zip wire had been repaired again. If people did climb on the shelter roof this was “at their own risk”. The Playing Field Committee were working towards a consultation on what people would like to see provided in the village for recreational and play purposes.
The Annual Playing Field Inspection was agreed.
7. To approve Minutes of the Parish Council Meeting held on 11/03/21
It was resolved that the Minutes of the Parish Council Meeting, held on 11th March 2021, were approved by the Council.
8. Information and correspondence
• Future of remote meetings national consultation
• Talk Community Covid update 5 March 2021
• Covid 19 weekly update 12 March 2021
• Talk Community Covid Update 26 March 2021
• Parish summit 30th March booking details
• Notice of Election – Police & Crime Commissioner Elections 6 May 2021
• Parish Council updates – dog control, budget consultation, guidance and phone boxes
• Hereford transport strategy review – Letter to Parish Councils and how to keep updated
• Consultation re the extension of the Public spaces Protection Order for Dog control
• Stakeholder update parking charges
• 2021 Verge Cutting
• No Smoking Day
• Talk Community Covid update 1st April 2021
Knife Angel – project Hereford
Request for help with funding the Knife Angel Outreach project
8.1) To discuss PC Meetings going forward. To note HALC and NALC advice.
There was a discussion on how meetings may be held in the future months. There may be insurance implications. The majority view, of those present at the meeting, was for there to be a continuation on Zoom.
9. Finance and Policies
(9.1) Resolved: The following list of payments were approved:
Clerk paid in accordance with contract
Longfield Services (Lengthsman/Bins) £200.00
(9.2) Resolved: The bank balance was noted at £44090.60
Consideration was also given to the Knife Angel Hereford Project which aimed to raise awareness of, and help deter, knife crime and other forms of aggression. The Parish Council resolved to support the project with a donation of £1500.00.
(10.1) To consider response to Planning Applications, as notified, and then determined by Herefordshire Council
There was one new application advised, 211487.
This concerned the felling of a beech tree at Silverdale. The Parish Council resolved that there were no comments about the felling but that comments about the relevance of Tree Preservation Orders, and vigilance towards TPO trees, would be made to the Planning Department.
10.2) To receive any updates re planning and also Welcome Packs for new residents.
There were no further updates to planning items. There were a few new Welcome Packs to be circulated with a small backlog on the Persimmon Estate. A restocking of items to include in the packs was taking place.
11. Village Matters including future litter pick, dog fouling
The Ward Cllr advised that Birch Hill Road was not on this year’s list for resurfacing. Some pothole filling had taken place. It was stated, again, that the road was in an “atrocious condition.”
The Ward Cllr would remind the relevant parties concerning the Persimmon Attenuation Pond issues re non-filling.
The litter picking was happening locally with individuals doing this. The idea of a corporate pick would be postponed for the moment.
Dog fouling. Actions had been taken. There was one bin to fit in Gosmore Road and another anticipated for the Persimmon Estate.
Reminders would be published to notify residents about the Clehonger Neighbourhood Development Plan Referendum which was taking place on May 6th.
12. Items for next Agenda (no discussion)
All of the usual items would be on the Agenda.
13. Reminder of dates of future meetings
The next Meetings, Annual Parish and Annual Statutory, of the Parish Council would be held on Thursday 13th May 2021, from 7.30pm, on Zoom unless notified otherwise.
The Meeting closed at 8.38 PM.