Minutes 13th September 2018

Minutes of Clehonger Parish Council Meeting held on 13th September 2018 at 7.30pm at Innesfield Community Centre

Present: Cllrs J Rees, G Walker, C Protherough (Chair), S Savory and J Whittal

In attendance:  Mrs A Wright (Clerk), plus Lengthsman Paul Wright, Ward Cllr Steve Williams (for part) and 2 members of the public.

  1. Introduction and welcome by the Chairman Cllr Protherough welcomed everyone to the meeting.
  1. Apologies for Absence

There were apologies received from Cllrs A Morgan, A Davies and J Harris. Cllr Gilbert Savory had sent in his resignation from the Parish Council. Thanks were recorded for all of his work while on the parish council and in particular for his extensive help with the Neighbourhood Plan.

  1. Declarations of Interest

There were no declarations made.

  1. Open Session to include update regarding Village speeding

A member of the public raised a concern regarding the statement that had been delivered by the Chair at the July Parish Council Meeting and clarification was given.

Issues raised included the break through in the hedge between Gosmore Road and the Kingstone Road. This had been temporarily barricaded by the Locality Steward. Also there had been incidence of speeding down Gosmore Road by some of the construction traffic for the Persimmon site. A van had been parked on the corner of Croft Road and if causing an obstruction residents were advised to phone 101 for assistance from the Police.

There had been some damage to tree branches on the playing field and a mountain ash required replacement.

5.  Brief Verbal Reports:

5.1 Ward Councillor.  Ward Cllr Williams came to the meeting at 8.34pm and he then advised that it had been quiet throughout August with not a lot happening. He gave more detail as to the actions taken regarding the state of the roadway outside the Seven Stars and the development site. The start time of working anomalies were to be addressed and the road kept clear of mud.

He also explained about being part of the Task and Finish Group looking at pot hole filling and quality issues. This group would start work on the 17th October.

5.2 Friends of Clehonger Parish: Cllr Walker advised that there was no report this time. Cllrs Protherough and Davies had met with Rev Hilary Morgan to discuss an approach to Persimmon from the FOCP and the Church concerning the provision of welcome packs for the new residents of the development. 80 packs would be required and the cost of providing these would need to be met. Cllr Walker would send a copy of the FOCP logo to Cllr Protherough for the packs.

5.3 Clehonger Primary School: Cllr Whittal would be meeting with the school head and was keeping in touch.

5.4 Locality Steward details in the bulletins. A parish drive would be arranged when convenient for all parties.

5.5 Lengthsman: The Lengthsman reported that it had been a fairly quiet summer. A service day was planned and instructions from the Locality Steward had been carried out as required. Grip clearing etc. would start from October. The dog waste bins had been a great success and it was suggested that additional bins might be considered. New bins for the bus stops also. The Lengthsman would look at what was required and bin provision would be on the October Agenda.

  1. To approve Minutes of the Parish Council Meeting held on 19th July 2018

Resolved: – It was resolved that the Minutes of the Parish Council Meeting held on the 19th July 2018, were approved by the Council and then signed by the Chairman. Minutes were proposed by Cllr Rees and seconded by Cllr Walker. Carried

  1. Clerk update and correspondence

The Clerk updated the meeting on actions etc. taken. There had been extensive correspondence with Planning and Enforcement concerning construction site issues on the Gosmore Road site. The absence of an off road unloading bay, noise, dust and antisocial hours of working had all been raised with the Persimmon Management. Improvements were to be the subject of monitoring by the Enforcement Team.

There was to be a Parish Council Summit at the Shire Hall on the 17th October 2018. There was to be an introductory meeting for the Community Land Trust initiative at the Gardener Hall within the Blind College, Hereford on the 29th September. Details of these meetings had been circulated.

  1. Finance

8.1) Resolved: The following list of payments were proposed by Cllr Protherough, seconded by Cllr Whittal and approved unanimously:

Mrs A Wright (Sept salary £558.88, total expenses £30.69)                               £589.57

HM Revenue and Customs                                                                £5.00

DJN Planning Ltd (NDP)                                                                £219.45

Longfield Services (zip wire)                                                            £50.00

Eyelid Productions Limited (web updates)                                         £30.00

Longfield Services (matting)                                                          £170.00

Longfield Services (Lengthsman)                                                    £140.00

Mrs F White (Playing field inspection)                                               £58.60

Longfield Services (Lengthsman – dog waste)                                    £55.00

Total      £1317.62

8.2) Resolved: The bank balance was noted at £32369.77.

8.3) To begin consideration of budget and precept for 2019 – 2020

The Chair asked everyone to begin considering budget requirements for spending in the year ahead 2019 – 2020. This would be taken forward at the October meeting.

  1. Planning.

No new applications had been received for consideration.

9.1) Southern Link Road 151314 – update re position plus any further details regarding the Hereford Transport Package and related matters

There would be a Public Inquiry held on the subject of the process followed during the planning and subsequent land parcel acquisition. Had the process been followed correctly? Mention was made of a field gate on the Dunan corner which was part of the land parcel planning application 182413. It was suggested that the councillors may look at the details and make any comments as they wished independently.

The Hereford Area Plan consultation was ongoing with a closing date of October 8th. Councillors, again, could look on the web site for details and to comment if desired.

9.2) Update on Village developments, site issues and street naming

The naming of the new streets in the Persimmon development was discussed and the following suggested names would be sent to the department co-ordinating these.

Overall name of the development: Stars Meadow

Street names: Primrose Way, Cornflower Close, Poppy Place, Lark Close, Songthrush Way and Woodpecker Walk.

9.3) To consider planning applications

No new applications had been received for consideration.

  1. Village Matters including:

10.1) Church re-ordering

A PCC meeting was to be called to discuss the way forward. A date for this would be confirmed.

10.2) Consideration of Community Assets

This would be looked at further in October.

  1. Neighbourhood Plan

11.1)  Update on Clehonger Plan and Steering Group Meeting held on 30th August 2018

The second start up meeting called had been postponed and the room booking would be cancelled. A new date would be confirmed. Those present at the initial Steering Group Meeting, held on the 30th August, would be notified. The notes of the meeting held on the 30th August were signed as a true and correct record of the meeting.

  1. Playing Field – update plus damage to equipment and inspection report

A dog had bitten the zip wire seat and rendered it unusable. The seat had been removed and the zip wire had been taken out of use until a decision had been taken regarding replacement/repair.

The damage was being investigated by the Police who had made contact with the owner of the dog. The importance of dogs being on leads on the field, for everyone’s safety, was reiterated.

Options were to replace the chain and seat or just the seat only. There were weight restriction guidelines (one rider at a time) and regular checks on the fittings would be required.

Some of the Astroturf was coming off the mound. It was believed that someone had tried to mow it.

The details of the Inspection report would be considered by the Playing Field Committee.

  1. Brief Reports from Footpath Warden, HALC Rep and Tree Warden

Footpath Warden: The Footpath Warden was not present.

HALC Rep:  The HALC Rep advised that the SAM Meeting had been held on the 15/08/18. There had been a Wye Valley (Area of Outstanding Natural Beauty) AONB Study Tour. The Rep also advised of new guidelines for the risk assessment of volunteers. Further information was awaited.

Tree Warden: Cllr Alan Morgan had sent apologies.

  1. Items for next Agenda (no discussion) All of the usual items plus Neighbourhood Plan and Steering Group, precept and Community Assets. The Parish Council resolved that the Parish Freighter would be booked for an October date.
  1. Reminder of dates of future meetings

There was a reminder of the date of the next Parish Council Meeting to be held on Thursday 18th October 2018 from 7.30pm at Innesfield.

The Meeting closed at 9.37pm