Minutes 13th June 2019

Minutes of the Parish Council Meeting of Clehonger Parish Council held on 13th June 2019 at 7.30pm at Innesfield Community Centre

Present: Cllrs J Rees, A Morgan, J Harris, C Protherough, A Davies (elected as Vice Chair) and J Whittal

In attendance:  Mrs A Wright (Clerk), Lengthsman Paul Wright and 2 members of the public plus Ward Cllr David Hitchiner, PCSO Fiona Witcher (for part) and representatives from Pegasus Group and Stonewater Housing Association.

  1. Introduction and welcome by the Chair

Cllr Davies took the chair and welcomed everyone to the meeting. Cllr Carole Protherough arrived at 7.35 pm and took the chair.

  1. Co-opting of councillor(s) and signing of forms (election of Vice Chair)

There were no new councillors put forward for co-option. Cllr Davies was proposed as Vice Chair by Cllr Harris and seconded by Cllr Morgan. Cllr Davies accepted the role of Vice Chair.

  1. To receive Apologies for Absence

There were apologies for absence received from Cllr S Savory.

  1. To note Declarations of Interest

There were no declarations of interest at this point.

  1. Open Session to include presentation by developer and agent for the Madley Road (Gladman’s) site, Clehonger

PCSO Fiona Witcher advised that there had been further thefts of items from the Persimmon development site. The damage to the zip wire seat was commented. PCSO Witcher then left the meeting.

The Chair then introduced Kate Holden – Associate of the Pegasus Group and a colleague from Stonewater Ltd, social housing provider.

The two representatives then explained about the plans for development of the Madley Road site. There would be a planning application submitted for 90 affordable and shared ownership properties on the site. The houses would be a mix of 2, 3 and 4 bed roomed homes with 58 affordable rented and 32 shared ownership homes proposed. There would be a road plan created for the site construction to try to alleviate disruption to local residents. A brochure was circulated with more details and a site plan for reference. Questions were asked about the size and capacity of the attenuation pond and plans for protection of the environment including the neighbouring SSSI. There were issues raised about the presence of monkshood (aconite, highly toxic plant) in the woodlands adjacent to the site. There was a comment made by the Stonewater Representative that the marketing would be strategic (partly open market) to obtain government grant funding but that the actual site would be affordable (no open market stock).

Concerns were voiced regarding sustainable transport links and questions were asked regarding disability conformity (which was confirmed as being to M42 standard). Further details about the proposals would be circulated by Kate Holden and these would be circulated to the Parish Council.

A resident raised the concern of the Persimmon Site where pumping out from the digester and pond had gone into the local ditch network.

The Environmental Health Department would be asked to take a look at this.

There were some footpath issues requiring attention; gateways past the Bines and the footpath across Abbey Farm (potatoes) field had not been reinstated.

  1. Brief Verbal Reports:

6.1 Ward Councillor.  Ward Cllr Hitchiner advised regarding the new Herefordshire Council Cabinet make up. There were 4 Independents, 2 It’s Our County and 2 Green councillors making up the number. There had been movements within the Council and Ward Cllr Hitchiner had been elected as the Leader of the Council. He advised about the decision to buy the Rockfield Site for University accommodation and this could also be used by the College of Art and others as required. A transport strategy was also required.

6.2 Friends of Clehonger Parish: no update.

6.3 Clehonger Primary School: A recycling scheme was going into a lot of schools with bins to collect recyclates. This has proved successful elsewhere but Clehonger School had decided not to go with the scheme but would be raising funds for the School. The Tuesday Club would be having a recycling presentation and would be giving consideration of ways to take ideas forward. Cllr Davies would provide recycling information for a possible re-approach to the School.

6.4 Lengthsman: The Lengthsman advised that he would be looking to go out and clear gullies etc. Cllr Davies would speak to the Footpath Officer regarding what was required on footpaths.

6.5 Locality Steward: Not present. Bulletins circulated.

  1. To approve Minutes of the Annual Parish and Annual Statutory Council Meetings held on 16/05/19

Resolved: – It was resolved that the Minutes of the Annual Parish and Annual Statutory Council Meetings held on 16th May 2019, were approved by the Council and then signed by the Chairman.

  1. Clerk update and correspondence

The Clerk updated the meeting on actions, correspondence etc. including:

Further information on traveller sites

Road Closure program

Elections Update

The PC can still co-opt at the June 2019 Meeting.

  1. Finance

9.1 Resolved: The following list of payments were approved, proposed by Cllr Davies and seconded by Cllr Harris:

Mrs A Wright (June salary £590.04, total expenses £34.34)                   £624.38

Longfield Services (Lengthsman/Bins)                                                 £105.00

Herefordshire Housing Ltd (room hire)                                                  £28.00

DJN Planning Limited (NDP)                                                               £569.45

Calendar Lady Promotions Ltd (NDP)                                                   £233.80

Total       £1560.63

9.2 Resolved: The bank balance was noted at £40586.83.

9.3 To sign and approve Annual Governance Statement 2018 – 2019

The Annual Governance Statement was presented, approved and signed

9.4 To sign and approve Accounting Statement 2018 – 2019

The Accounting Statement was presented, approved and signed

  1. Planning.

10.1 Southern Link Road 151314 – and Hereford Transport package

Ward Cllr Hitchiner explained that there would be a pre-meeting before any published decisions, it was “watch this space” at present. The Leader was looking into how much money had been authorised to be spent on the furtherance of the SLR project. The Council could decide on what future action to take with the road projects.

Planning Application 192065 for the removal of hedgerows would be looked into and would be considered for a Parish Council response.

10.2 Update on Village developments and any site issues

Bollards on the rear entrance to the Persimmon were site still to be fitted.

10.3 To consider planning applications as notified

APPLICATION NO & SITE ADDRESS: Planning Re-consultation – 184084 – Land to the rear of Bine Cottage, Clehonger, Hereford, Herefordshire

DESCRIPTION: Proposed erection of a single 4 bedroom dwelling with integral garage.

GRID REF: OS 345084, 237775

APPLICATION TYPE: Planning Permission (Amended and additional)

The Parish Council considered the amended and additional items in the application and commented that there were no objections to the amendment in 184084.

APPLICATION NO & SITE ADDRESS: Planning Consultation – 191872 – Dunan Court, Clehonger, Hereford, Herefordshire HR2 9SF

DESCRIPTION: Demolition of conservatory and proposed single storey extension

GRID REF: OS 347031, 237417

APPLICATION TYPE: Full Householder

Clehonger Parish Council discussed the application 191872 and there were no objections to the proposals.

  1. Village Matters including:

11.1 Church re-ordering – update in July

11.2 Update on Community Assets – July Agenda

11.3 Climate Emergency – to consider plan for possible PC actions – July Agenda

11.4 Village speeding – update – the van had been in attendance in the Village.

Cllr Davies had taken receipt of the new defibrillator pads.

The Electricity Sub Station in Gosmore Road was not finished and the site was a mess. Clerk would contact Western Power to find out what was happening about finishing the installation.

Poplar Road – hedges overgrown. House numbers to be advised for the Locality Steward to take a look.

Golden Post Road junction on A465 – massive puddle reported and people were breaking down in it. Drains required clearing.

  1. Neighbourhood Plan

12.1 Update on Clehonger Plan and Regulation 14 process

The Public Consultation would run from 17/06/19 to 29/07/19. There would be an Open Day on 6/07/19 at Innesfield for people to drop in and discuss issues, look at options etc. The delivery of flyers was underway. Thanks were recorded to David Nicholson the Consultant and all those involved in getting the Plan to Regulation 14.

  1. Playing Field

13.1 Update

Thanks were recorded to Cllr Davies for co-ordinating the Bouncy Castles and Picnic Event on the Playing Field which had been a success with 30 children present. There would be a future event in similar vein on 25/08/19. The Lengthsman had removed a broken rail on the boundary fence.

Consideration would be given to additional grass cutting during the summer months. This would require liaison with the school.

  1. Brief Reports from Footpath Warden, HALC Rep and Tree Warden

Footpath Warden: Not present.

HALC Rep:  No report this time

Tree Warden: Cllr Morgan advised that he was in the process of looking into Tree Preservation Order requirements. Cllr Harris would look into protection for the Pykeways Oaks.

  1. Items for next Agenda (no discussion)

All of the usual items would be on the Agenda.

  1. Reminder of dates of future meetings

There was a reminder of the date of the next Ordinary Meeting of the Parish Council to be held on Thursday 18th July 2019, from 7.30pm, at Innesfield.

The Meeting closed at 10.00 pm.