Minutes 13th December 2018

Minutes of Clehonger Parish Council Meeting held on 13th December 2018 at 7.30pm at Innesfield Community Centre

Present: Cllrs A Morgan, S Savory, A Davies, G Walker, J Rees, J Harris and C Protherough (Chair)
In attendance: Mrs A Wright (Clerk), plus Lengthsman Paul Wright, Ward Cllr Steve Williams, Footpath Officer Blue Davies and 8 members of the public. Also in attendance for part of the meeting was a representative from Western Power.

1. Introduction and welcome by the Chairman Cllr Protherough (Chair) welcomed everyone to the meeting.

2. Co-option of councillor and signing of forms
There were no candidates for consideration of co-option. The Parish Council was still one councillor short.

3. Apologies for Absence
There were apologies received from Cllr J Whittal.

4. Declarations of Interest
There were declarations made. Cllr Davies in relation to the planning applications 184083 and 184084 plus Cllr Harris regarding the Southern Link Road.

5. Open Session to include update regarding Village speeding
The Parish Council heard from a representative from Western Power concerning a proposal to lay an electrical cable along the perimeter hedge line of the playing field. This would be connected to a new sub station to provide electricity. It was stated by the representative that this was in order to help improve the existing provision of power to residents and to help minimise power outages. This statement was challenged by residents present who had the view that the new cable was to serve the new housing provision being built by Persimmon. It was agreed by the Parish Council that further information would be required, about the proposal to lay the cable on the field, in order to help enable a decision and that no decision would be made at the December Meeting. The proposal would be on the Agenda for the January 2019 Parish Council Meeting.

Also raised was a wish to see reflective verge markers installed along the left hand side of Church Road, Old Clehonger (six required).
This would be discussed on a parish tour with the Locality Steward (to be arranged in the New Year).

6. Brief Verbal Reports:
6.1 Ward Councillor. Ward Cllr Williams commented on the road kerbing outside the Lilac Cottages site. He advised that the Planning Officer, Emily Reed, would be visiting the location and also the Highways Officer, Jill Tookey Williams, to assess the situation regarding access to the cottages (left hand segment when viewed from the front).
The Ward Cllr was going to try to obtain a pathway to be installed by the bus stop at the top of Church Road. The situation had been raised and he was awaiting feedback.
Two panes of polycarbonate were missing from the Church Road bus stop shelter.
The Ward Cllr advised that he would be standing for re-election in May 2019.

6.2 Friends of Clehonger Parish: 23 welcome packs had been supplied so far this year. The Church would be providing Diocesan funding for packs to give to new residents of the Persimmon Estate. It was agreed that it would be good to have a pro-active welcoming event between all “village bodies”.

6.3 Clehonger Primary School: newsletters had been circulated when received.

6.4 Locality Steward details in the bulletins.

6.5 Lengthsman: The Lengthsman would be out and about undertaking seasonal tasks, including looking at drainage issues, grips and gullies. He would also look at the grit bin situation. It was agreed that the Ruckhall triangle at the top of Church Road be cleared and made tidy.

7. To approve Minutes of the Parish Council Meeting held on 15th November 2018
Resolved: – It was resolved that the Minutes of the Parish Council Meeting held on the 15th November 2018, were approved by the Council and then signed by the Chairman. Minutes were proposed by Cllr Davies and seconded by Cllr Morgan. Carried

8. Clerk update and correspondence
The Clerk updated the meeting on actions etc. taken.
There had been correspondence presented at the meeting concerning issues in Church Road with drainage and report of how an incident with a diesel spill had led to contamination of the water course.
Some of the items raised would be looked at on the Parish Tour with the Locality Steward and the Lengthsman would look at drainage where possible.

9. Finance
9.1) Resolved: The following list of payments were proposed by Cllr Harris seconded by Cllr Davies and approved unanimously:
Mrs A Wright (Dec salary £604.30, total expenses £39.09) £643.39
HMRC (Tax) £20.00
Longfield Services (Bins – disposal and servicing) £55.00
Longfield Services (Lengthsman and bus shelter repair) £120.00
Herefordshire Housing (3 invoices) £40.00
Glasdon UK Ltd (bins) £821.66
Dr D Nicholson (NDP Consultant) £2117.80
HALC (Website hosting 2018 – 2019) £66.00
Herefordshire Tree Warden (sub) £25.00
Total £3908.85

9.2) Resolved: The bank balance was noted at £38889.67.

9.3) Consideration of requests for support from Dore Community Transport and Clehonger Church.
The requests were considered and it was resolved to donate £650.00 to Dore Community Transport.
The Church request would require further consideration due to legislative conditions pertaining. This would be on the January 2019 Meeting Agenda.

10. Planning.
10.1) Southern Link Road 151314 – and Hereford Transport Package
The matters relating to the SLR were ongoing. The hedge removal issue, as raised previously, would not be effected until the road was closed (there would be a roundabout near to “Pykeways” on the Abergavenny Road). A survey had been observed in progress at Dunan.

10.2) Update on Village developments and any site issues
The bus stop near the Seven Stars had become a car park. It was advised that a complaint to the site had received a “rude” response. Parking on the site and wheel washing, to help prevent mud on the road, did not appear to have been enforced. The issues of no “banksman” apparent when vehicles were manoeuvring plus the footpath being blocked by parked cars, antisocial working hours, noise, arc lights and mud had all been raised with the Planning and Enforcement Teams. The Ward Cllr advised that he would ask for direct action to be taken until compliance with the regulations controlling site activity were met. A list of issues and photographs of the parking problems would be sent to the Ward Cllr. The issue of hard hats not being worn would be a matter for the Health & Safety Executive.

There was no news, currently, regarding the appeal by Gladmans on the Madley Road site.

10.3) To consider planning applications as notified
Two new applications had been received for consideration:
184083 – Land at Apple Tree Close, Clehonger – proposed erection of 2 x three bedroom dwellings
184084 – Land to the rear of Bine Cottage, Clehonger – proposed erection of a single four bedroom dwelling
Cllr Davies left the room for the duration of the discussion of application 184083 and 184084.
Cllr Walker gave some background information about the site location.
The planning applications were then discussed and, following a round the table opinion gathering exercise, it was agreed by the Parish Council that the comment would be made regarding the previously agreed buffer zones, at both locations, and also the presence of a walnut tree, at one of the locations, proposed for development.
10.4) To consider issues in relation to the B4349
No further update.

11. Village Matters including:
11.1) Clehonger Church re-ordering
There would be a further update in January 2019.

11.2) Consideration of Community Assets
This would be kept under review.

Also raised were:

  • Large pothole advised on Birch Hill Road. This was believed to have been a factor in a recent motorcycle accident.
  • White road line markings were advised as missing at the end of Croft Road, by the Seven Stars and at the end of Church Road.
  • There was a quantity of paperwork to be removed from Innesfield.

12. Neighbourhood Plan
12.1) Update on Clehonger Plan and Steering Group Meetings
The Questionnaire responses had been analysed and a report on the outcomes circulated. The Steering Group asked the Parish Council for the go ahead to proceed with the plan to the website and to move forward with the plan. This was unanimously confirmed. A new Chair of the Steering Group had been appointed.

13. Playing Field – update
A previous application, by a water company, for sewerage piping to cross the playing field had been refused by the Parish Council. Further details of the proposal by Western Power had been requested to inform the decision making process regarding the request made, by them, to bury cabling along the hedge line of the field.

14. Brief Reports from Footpath Warden, HALC Rep and Tree Warden
Footpath Warden: The Footpath Warden had joined up with the Footpath Officer for Eaton Bishop Parish to look at matters relating to the two parishes. Some requirements for gates had been identified (relating to paths CH1, CH2 and CH3) and this information would be passed to the Lengthsman.
HALC Rep: The HALC Rep, Cllr Walker, advised of no update this time.
Tree Warden: Cllr Alan Morgan had no update this time.

15. Items for next Agenda (no discussion) All of the usual items.

16. Reminder of dates of future meetings
There was a reminder of the date of the next Parish Council Meeting to be held on Thursday 17th January 2019 from 7.30pm at Innesfield.

The Meeting closed at 10.05 pm