Minutes 12th November 2020

Minutes of the Parish Council Meeting of Clehonger Parish Council held on 12th November 2020 from 7.30 pm via Zoom Platform during the Covid 19 Virus Pandemic

Present: Cllrs J Rees, S Savory, C Protherough (Chair), A Davies (Vice Chair) K Langdon, J Whittal, W Watkins, J Harris and J Jones
In attendance: Mrs A Wright (Clerk), Ward Cllr David Hitchener, Footpath Officer Blue Davies, a representative from Clehonger Primary School, representatives from Engie and Stonewater and seven members of the public.

1. Introduction and welcome by the Chair
The Chair welcomed everyone to the Zoom meeting.

2. To receive Apologies for Absence
There were no apologies for absence.

3. To note Declarations of Interest
There were two declarations of interest made. These were for Cllrs Protherough and Watkins in relation to planning application 200299 for Garnom.

4. Open Session
There was a brief discussion concerning the 106 payments for the Persimmon site in relation to the School. The School Officer would e mail the Local Authority to enquire regarding the payment.
It was commented that the hedge had been cut on School Lane but the brash had blocked the lane.
There was a lengthy discussion with representatives Martin Chastney from Engie and Matthew Hunt from Stonewater in relation to the planning application for 90 homes on the site off the Kingstone Road, Clehonger.
APPLICATION NO & SITE ADDRESS: Planning Re-consultation – 193878 – Land off, Kingstone Road, Clehonger, Herefordshire,
DESCRIPTION: Application for approval of reserved matters following outline
approval P141964/O (Site for residential development of up to 90 dwellings with access, parking, public open space with play facilities and landscaping).
APPLICANT(S): Engie Regeneration Ltd and Stonewater Developments Ltd
GRID REF: OS 344626, 237646
APPLICATION TYPE: Approval of Reserved Matters (Amended and Additional)
The representatives had been sent a list of questions ahead of the meeting as follows:
• Attenuation pond moved to the corner nearer the Madley Road
• Their ecological good intentions including hedgehog help welcomed
• There is no longer a direct footpath connection from the site on to the Madley Road, for safety reasons
• Energy generation e.g. solar panels – desirable
• Electric Vehicle charging points?
• Channelling roof water – desirable
“Apparently HC has committed to becoming carbon neutral by 2030. Does this development guarantee all the necessary requirements in its construction to abide by this? The development will be there long after 2030.
Who now actually owns the site? If it is HA will all properties become Affordable rented or Shared ownership even though the plan dated 20/10/20 shows 32 out of 90 properties under these tenures?”
“Please can you ask (them) how they plan to ameliorate the traffic problems and the impact on local residents during building works?” (Construction delivery apron to be off road and ready to receive deliveries before main construction commences)
The representatives of the two companies addressed the points raised. There would be a mixture of affordable rented properties and also shared ownership – part buy, part rent to enable people to get onto the housing ladder. These would be managed through nominations from Herefordshire Council. There was an agreement with the landowner that full ownership of the site would take place when full planning permission had been achieved. The undertaking on section 106 monies had already been agreed. A comment was made regarding “the advantages to people in the village now? And this was answered by the representatives as “helping to facilitate home ownership, to participate in the community and stay, opening up opportunity”. A multi-generational builder would be needed.
The attenuation pond had been moved, there would be a basin, indentation where water would drain through the basin into crates, the idea being that water would gently percolate down into the storage capacity below.
Matthew gave an explanation of the cesspit, drainage, pond in terms of ration of hard surfaces and percolation of the soil. This would also be for the local authority and Balfour Beatty to check, scrutinise and comment on. Questions were asked about cesspits and tankers removing waste. This would NOT be happening. Further updates on the sewerage farm for Clehonger would be undertaken before any occupation took place. Martin from Engie described how a pumping station would make use of the natural fall of the site towards the rear. It would not be possible to get gravity fed drainage, there would be no trucks, and the product would be pumped underground.
There was no intention to provide solar panels on the houses but the homes would be constructed to “high levels of thermal efficiency”, not reliant on solar.
In regards to 2030 zero carbon targets, the homes were not designed to meet that standard. The recent application had been agreed because it was carbon target evident (aspiration not a planning policy). Electrical car charging points would not be included as they were not a planning policy requirement.
Traffic management during construction was discussed. There would be a construction management plan with on site parking for all staff and other vehicles. Traffic flows and deliveries would be managed.

Session 1 ended at this point 8.10 PM.

Session 2 commenced at 8.15 PM. Every one came back on line.

Keeping the road clear for use was featuring clearly in the planning and with the sub-contractors making sure that a site specific solution was in place. Before the project starts there would be more contact and details of contacts provided. There would be good planning in place to avoid issues but the company will respond to issues if they arise.
There was a discussion regarding the proposed new estate play area. This was not designated to have a large amount of play equipment on it as the developers were keen to retain the maximum amount of community orchard space and a more informal play space. Mention was made of the presence of the toxic plant (Monkshood) in the SSSI. Flooding and issues relating to the Cage Brook were commented. The developers had plans for a more controlled flow. The new infrastructure, capacity of the basin and the storage containers would all be part of this. The question was raised regarding hard surface areas and garden adaption (astro turf)? The representatives were not sure what the exact calculation method of ratio was but said that the tenancy agreements would remain with Stonewater so they could specify any garden modifications or retention of grass. Landlord agreement would be required for any changes. There was a question about focus groups of clients e.g. veterans. The representatives advised that there were no specific target groups.
There was a discussion about the access for all abilities and the representatives explained that all dwellings would have level access to the front doors. They would also have ground floor cloakrooms. There would be a number of one bedroom properties and there would be potential for adaption to take place. They were not specifically wheelchair designed compatible but the houses could be altered to (lifetime build standard) suit requirements. As the scheme progressed there would be a continuous dialogue and during the build process adaption could take place. More commitment to sustainable transport was also noted.

Matthew and Martin left the meeting at 8.34 PM.

A resident present explained the continuing concern regarding flooding issues and potential for damage to be done to an area that was registered as an SSSI. There were environmental protection concerns and the sorry of substances and pollution coming off the estate. The question was asked as to “what was the point of designating an SSSI if you could not protect it? The presence of otters was noted and concern expressed for the wildlife. It was agreed that the points would be raised as concerns and a request would be made for there to be at least 5” gaps under the fences for hedgehogs.

5. Brief Verbal Reports:
(5.1) Ward Councillor: Ward Cllr Hitchiner gave an update regarding Covid 19. Rates of infection were increasing in Herefordshire and the neighbouring counties. There was no “shielding” within the new restriction provisions – it was masks, hand washing and social distancing. The road policies had been reviewed by the Scrutiny Committee and recommendations would be made. The western route for a bypass had been abandoned. It was felt that a second river crossing was desirable. Cheap bus travel to minimise congestion was a proposal. The Chair would circulate the full recommendations of the Scrutiny Committee. The presence of Avian Flu in the county was noted, This was non-transferable to humans.

The 2nd Zoom Session ended at 8.55 PM

The 3rd Zoom Session started at 9.00 PM

(5.2) Lengthsman: No further update
(5.3) Footpath Officer: The Footpath Officer mentioned the presence of cows on the Abbey Farm Footpath.
(5.4) Tree Warden: The Tree Warden was not present.
6.0 Playing Field
(6.1) Update and matters relating to further events of damage, littering and nuisance
The climbing unit had had a panel removed. The police had been stepping up patrols to help deter anti-social behaviour.
(6.2) To discuss possible removal of front shelter
The removal of the shelter was discussed. There had been extensive littering, broken glass and bottles found. If the problem persisted then notice of removal of the shelter would be considered. It may have to be removed if behaviour does not improve.

(6.3) To discuss possible CCTV provision
Cllr Davies would look into the possibility of getting an electrical supply to the field.

(6.4) To discuss possible ring-fencing of funds
The possible ring fencing of a budget of £10,000.00 for the playing field was suggested. This would be considered for approval at the next meeting.
The possibility of using 106 funding for spending on other land space would be investigated.
The Playing Field Committee would include the representative from the school in ideas for the playing field. The Primary School Newsletter could be used as a communications strategy aid.

7. To approve Minutes of the Parish Council Meeting held on 15/10/20
It was resolved that the Minutes of the Parish Council Meeting, held on 15th October 2020, were approved by the Council.

8. Information and correspondence
The Clerk updated the meeting on actions, correspondence etc.

Herefordshire Council Various, as circulated and including:
• Road closures and highways works
• Covid19 Community Leaders update
• Licensing Policy 2020-2025 Consultation and Covid signs in city and market towns
• Covid-19 recovery – visitor economy

Civic Voice
• Civic Voice’s White Paper Webinars and further updates

9. Finance and Policies
(9.1) Resolved: The following list of payments were approved:
Clerk paid in accordance with contract
Longfield Services (Lengthsman/Bins) £182.10
(9.2) Resolved: The bank balance was noted at £51639.24.

10. Planning.
(10.1) To consider response to Planning Applications, as notified, and then determined by Herefordshire Council

APPLICATION NO & SITE ADDRESS: Planning Re-consultation – 193878 – Land off, Kingstone Road, Clehonger, Herefordshire,
DESCRIPTION: Application for approval of reserved matters following outline
approval P141964/O (Site for residential development of up to 90 dwellings with access, parking, public open space with play facilities and landscaping).
APPLICANT(S): Engie Regeneration Ltd and Stonewater Developments Ltd
GRID REF: OS 344626, 237646
APPLICATION TYPE: Approval of Reserved Matters (Amended and Additional)

Comments on the application, 193878, would be submitted in accordance with the points discussed and comments made during the meeting.

APPLICATION NO & SITE ADDRESS: Planning Re-consultation – 200299 – Land adjacent Garnom, Birch Hill, Clehonger, Herefordshire,
DESCRIPTION: Proposed erection of two dwelling houses with shared vehicle access.
GRID REF: OS 345180, 237113
APPLICATION TYPE: Planning Permission – Amended

The Parish Council discussed the amended planning application 200299 and determined that all of the comments made previously would be reiterated. The greater weight afforded to the Neighbourhood Plan would be emphasised along with comment on the decision made following another recent small development application at Gosmore Road.

11. Village Matters
A councillor reported a number of yellow bags of rubbish dumped at the side of the road. There was a gap next to the newly fitted footpath gate on the Persimmon site. Flooding at the Persimmon site by the Seven Stars public house was still an issue – blocked drains?

12. Items for next Agenda (no discussion)
All of the usual items would be on the Agenda. Also on the Agenda for consideration would be the precept request for 2021 -2022 and consideration of donations for Dore and the Churchyard. Also ring fencing of playing field funds and 106 monies.

13. Reminder of dates of future meetings
The next Ordinary Meeting of the Parish Council would be held on Thursday 10th December 2020, from 7.30pm, on Zoom unless notified otherwise. There would be three consecutive meetings set up on Zoom.

The Meeting closed at 9.19 pm.