Minutes 11th March 2021

Minutes of the Parish Council Meeting of Clehonger Parish Council held on 11th March 2021 from 7.30 pm via Zoom Platform during the Covid 19 Virus Pandemic

Present: Cllrs J Rees, S Savory, C Protherough (Chair), A Davies (Vice Chair) K Langdon, J Whittal, W Watkins, J Jones and J Harris
In attendance: Mrs A Wright (Clerk), Ward Cllr David Hitchener (towards end of meeting), Footpath Officer Blue Davies and one member of the public.

The first Zoom Session ended at 8.10 PM and the second session commenced at 8.15 PM. The second session ended at 8.55 PM. The third session commenced at 9.00 and ended at 9.28 PM.

1. Introduction and welcome by the Chair
The Chair welcomed everyone to the Zoom meeting.

2. To receive Apologies for Absence
There were no apologies for absence received.

3. To note Declarations of Interest
There were no declarations of interest made.

4. Open Session
There were no issues raised during the Open Session.
5. Brief Verbal Reports:
(5.1) Ward Councillor: Ward Cllr Hitchiner updated the meeting regarding matters at Herefordshire Council.
There were maintenance issues with the Town Hall and Shire Hall. There were huge sums needed (£2M) for the Town Hall and more for the Shire Hall. These were not sums the Herefordshire Council wished to spend and the assets may be transferred for a notional sum to a Community Purpose Organisation. Cutbacks have meant that things have decayed. The Council owns the buildings and the Shire Hall contains the law courts. A final decision is to be made.
The Ward Cllr reported that Locality Stewards were receiving abuse from members of the public.
The Ward Cllr acknowledged that Birch Hill Road was in a terrible state of repair.
The Ward Cllr would look into the road sign which was still in place on the Abergavenny Road near to the end of the lane leading to “Pykeways”. This required removal.

(5.2) Lengthsman: No further update
(5.3) Footpaths Officer (report and issues): The Footpath Officer advised that the paths were open and were being well used. The Footpath Officer was looking into the acquisition of the required gate as detailed previously. Manure was about to be spread on some of the fields. The Footpath Officer would check the Abbey Farm Footpath. Demand for walking maps had been considerable. The Golden Valley Walking Group had a year of walks planned and anyone can join in.

(5.4) Tree Warden: The Tree Warden had sent his apologies.
6.0 Playing Field
(6.1) Update and allocation of funds plus update re 106 monies
The Chair of the Playing Field Committee, Cllr Davies, advised that the playing field committee now had nine members. Litter was still proving to be a major issue. One member of the committee had obtained some free litter pickers from the Herefordshire Council for ongoing use. Cllr Savory would enquire as to whether more could be obtained. The Village Footpaths sign was a work in progress and there were quotes to come in for this. Possible use of Section 106 monies and Cllrs Protherough and Davies were going to meet with the grant funding specialist to see what was available. There should be in the region of £90,000.00 for playing field use plus further grant funding so there needed to be consultation with the village as to what facilities etc. they would like to see made available. Thought would need to be given as to how the questionnaire could be carried out. Questionnaires would need to be designed. The committee would need to talk to school aged children, 10 – 16 and include Kingstone and Fairfield Schools also.
In regard to the boxed sports equipment, Clehonger School were happy to take it and this would be sorted out after Easter. They did not want the actual box retained on the school premises however a parent was willing to store the equipment during holiday periods, so that it could still be made available if required. Cllr Davies advised that she would also be happy to store the equipment in her garage if needed. The equipment would go to the school and out of school hours use would be by arrangement.
The next playing field committee would check regarding the Questionnaire and consult with the parish council.

7. To approve Minutes of the Parish Council Meeting held on 11/02/21
It was resolved that the Minutes of the Parish Council Meeting, held on 11th February 2021, were approved by the Council.

8. Information and correspondence
The Clerk updated the meeting on actions, correspondence etc.
ROAD CLOSURES – FEBRUARY/MARCH 2021 – 26.02.2021
Talk Community Covid update 26 February 2021

9. Finance and Policies
(9.1) Resolved: The following list of payments were approved:
Clerk paid in accordance with contract
HMRC Tax £71.00
Longfield Services (Lengthsman/Bins) £192.10
Eyelid Productions (Annual plus monthly web) £130.00
Octaga (Playing field) Inv. 20261 £72.00
Information Commissioner (ICO) £40.00
HALC Subscription 2021 – 2022 £936.08

(9.2) Resolved: The bank balance was noted at £45029.18
10. Planning.
(10.1) To consider response to Planning Applications, as notified, and then determined by Herefordshire Council
There were no new applications to consider.
10.2) It was confirmed that the Gladmans Application for the 90 houses on the Kingstone Road had received approval with the reserved matters.

Welcome Packs
There had been more requests for Welcome Packs. There would be retrospection after lockdown. It was noted that local flyers may be included if received by the pack co-ordinator. Inclusion of the leaflet would not imply endorsement of the content by the parish council. A new leaflet showing the dog waste bin locations would be included. The Chair would amend the leaflet and information about the legalities of reporting and dog fouling would be included in an article for Tracking the News and as information uploaded to the Clehonger Parish Forum face book page. It was commented that there had been some bad language noted on the forum and a there was a reminder that this was unacceptable on forum posts.

11. Village Matters
The Parish Council would confirm “yes” to the continuation of dog warden and enforcement services. Clerk would confirm this by e mail.
Cllr Jones stressed that there would be a welcome to all new villagers to the village and to future events etc. at the village hall.
It was commented that the drains on the main road outside the Pembridge Estate had been damaged during construction when the houses were being built. They were still not working and required rodding etc.
There had been correspondence about the condition of the local village roads, Birch Hill Road, Gosmore Road, Croft Road and Poplar Road. Action needed to be taken.

The Attenuation Pond on the Estate had not changed. There was still no water in it. The only water seemingly going in was rain from above, there were no pipes feeding it? The fields were flooded around the site and the water appeared to be diverted with the pond top being above ground level. Cllr Hitchiner arrived to the meeting at 8.25 PM. There was a discussion about the pond. This would appear to be an issue for the householders and the planning department. A meeting would be arranged with drainage team representation, planning representation and two councillors plus the Ward Cllr to look at the issues on location.

Neighbourhood Development Plan
The Neighbourhood Development Plan would be going to referendum on 6th May 2021. A leaflet may be considered but would not be promotional regarding outcome. Information would be placed in the notice boards, on the website and the parish forum.

Litter Pick
No formal PC event for picking was arranged, at the present time, but individual private picks were ongoing.

Birch Hill – 30 MPH sign
It was noted that the 30 MPH sign at the top of Birch Hill had not been reinstated to the correct place. This had been reported formally twice with photographic evidence to the Locality Steward and Balfour Beatty.

12. Items for next Agenda (no discussion)
All of the usual items would be on the Agenda. Also Litter picking update (individuals).

13. Reminder of dates of future meetings
The next Ordinary Meeting of the Parish Council would be held on Thursday 15th April 2021, from 7.30pm, on Zoom unless notified otherwise. There would be three consecutive meetings set up on Zoom.

The Meeting closed at 9.28 PM.