Minutes 11th February 2021

Minutes of the Parish Council Meeting of Clehonger Parish Council held on 11th February 2021 from 7.30 pm via Zoom Platform during the Covid 19 Virus Pandemic

Present: Cllrs J Rees, S Savory, C Protherough (Chair), A Davies (Vice Chair) K Langdon, J Whittal and J Harris
In attendance: Mrs A Wright (Clerk), Ward Cllr David Hitchener, Footpath Officer Blue Davies and four members of the public.

1. Introduction and welcome by the Chair
The Chair welcomed everyone to the Zoom meeting.

2. To receive Apologies for Absence
There were apologies for absence received from Cllrs W Watkins and J Jones.

3. To note Declarations of Interest
There were no declarations of interest made.

4. Open Session
There were no issues raised during the Open Session.
5. Brief Verbal Reports:
(5.1) Ward Councillor: Ward Cllr Hitchiner updated the meeting regarding matters at Herefordshire Council. A new Chief Executive Officer had been appointed. The person had regeneration experience. Hereford was “ahead on the “green agenda” from the LEP (Local Enterprise Partnership) perspective”. The Council budget meeting would be held on 12/02/21. The council tax would rise by 4.99% with a saving having to be made of £11 million out of the budget. The bypass decision “was off the table now.” The council would be looking at alternative travel measures and the possibility of an eastern bridge.
Local news: the planning meeting for the Gladman site for the 90 houses, the standing issues remain and will be dealt with by officers going forward. The Ward Cllr confirmed that the 106 monies from the Persimmon site could be used for purposes other than the playing field by negotiation and agreement with Persimmon. The possibility of leasing or buying a piece of land for community use would be explored. There would be consultation with community to look at options. The Ward Cllr commented on the tree surgery carried out on a councillor’s tree saying that it was “appalling” what had been done to the tree. The council had not been interested in the issue and it was just hoped that the tree would survive. A councillor asked about signage on the A465 at the end of her lane (road scheme related) and whether this should be removed? The Ward Cllr said he would make enquiries.

(5.2) Lengthsman: No further update
(5.3) Footpath Officer: The Footpath Officer spoke about a gate that was required to stop sheep going in amongst the crop. The Footpath Officer to source the gate and the Parish Council would finance the purchase. Cllr Whittal would arrange installation of the gate.
A number of pellets had been found on the roadside, and also around the grit bin, on Birch Hill. People had made enquiries but no information about the source, or what they were, had been established. A photograph of the pellets had been sent to the Environmental Team. A suggestion was that they were bird food pellets.

(5.4) Tree Warden: The Tree Warden had sent his apologies. He had advised that the attenuation pond on the Persimmon Estate had not had any water in it when the ground around it had been flooded? A diary (Cllr Savory was keeping a note) of rainfall and pond depth would be observed. It was confirmed that the estate houses were now connected to the mains sewerage system and the waste was no longer being taken away by tanker.
6.0 Playing Field
(6.1) Update and allocation of funds plus update re 106 monies
The Chair of the Playing Field Committee, Cllr Davies, advised that the playing field equipment, stored in the box by the shop, was not being used. A suggestion was put forward that the items of kit (tennis, rounders, cricket and football) should be donated to the school. An alternative suggestion was that the school have the equipment but still make it available during school holidays. The other alternative would be to retain the equipment and advertise the availability more widely whilst retaining the kit for use outside school time. This would be decided. The Ward Cllr had fed back regarding the situation on the 106 money and the designation for how the money could be spent. It could be used to look at recreational options outside of the playing field which was not sufficiently large to utilise the full amount. The suggestion was made regarding an agent being asked to look for suitable land availability with the use of the land to be decided by the village users. A cycle track had been mentioned years previously. The options would need to be evaluated and a Steering Committee would need to look at the need/want for a further recreational area or piece of land. A councillor suggested that the parish council would need to look at what they were trying to achieve and to produce a credible idea first. The Steering Group would contain parish council members and other representation from the village, including the school. There was a timescale for the use of the 106 monies and it needed to be spent within 5 years. The 106 money is retained by the Herefordshire Council for disposal as items require funding. The first stage of the option would be to find out what people would like to see. The Steering Group would work on how to obtain this information.
The Ward Cllr left the meeting at 8.10 PM. The first Zoom Session ended at 8.10 PM and the second session commenced at 8.15 PM.

7. To approve Minutes of the Parish Council Meeting held on 14/01/21
It was resolved that the Minutes of the Parish Council Meeting, held on 14th January 2021, were approved by the Council.

8. Information and correspondence
The Clerk updated the meeting on actions, correspondence etc.
Talk Community Covid update 15/01/21
Talk Community Covid update 22/01/21
Keep Herefordshire Warm
Feedback on budget consultation
Census and tools for long-term loan
Flooding and recovery support

It was noted that the Locality Steward had requested fir there not to be bulk numbers of reporting of defects such as potholes made, please. They just need to be reported once as multiple reporting may lead to multiple checks and wasting resources. It does not mean they get attended to faster.

9. Finance and Policies
(9.1) Resolved: The following list of payments were approved:
Clerk paid in accordance with contract
Longfield Services (Lengthsman/Bins) £208.74

(9.2) Resolved: The bank balance was noted at £46499.70
10. Planning.
(10.1) To consider response to Planning Applications, as notified, and then determined by Herefordshire Council
There was one new application to consider:
APPLICATION NO & SITE ADDRESS: Planning Consultation – 204162 – 4 The Pippins, Hereford, HR2 9SG
DESCRIPTION: Proposed replacement of existing large wooden shed with brick built Outbuilding (Workshop) attached to existing double garage. New Outbuilding over 2.4m in height & closer than 2m to property boundary line
GRID REF: OS 346315, 238174
APPLICATION TYPE: Full Householder

The Parish Council considered the proposals in application number 204162 and resolved to comment that they did not have any objections.

10.2) The Gladmans Application for the 90 houses on the Kingstone Road had received approval for the reserved matters.
The Welcome Packs were being delivered when required to new residents. A resident commented that some councillors had been fined on Gloucestershire for leaflet dropping which was deemed “non essential activity during lockdown.”
Suggestions were made for there to be perhaps some Information Boards containing maps and information about the area. This could include footpaths etc. This would be looked into and some information gathered about existing boards in use.

11. Village Matters
It was commented that there was a lot of water and flooding on the Persimmon site. A question was asked about the Neighbourhood Development Plan Referendum. This should be going ahead in May subject to polling etc.
Litter Pick. It was difficult to pin point an exact date due to lock down and stages of lifting this but a date would be set as soon as it was deemed safe and permissible to do so. Cllr Davies would look into possible places for the storage of community litter picking kit sets (vests, gloves, bags, pickers) and would try to obtain some prices for kits.

12. Items for next Agenda (no discussion)
All of the usual items would be on the Agenda. Also Litter picking update.

13. Reminder of dates of future meetings
The next Ordinary Meeting of the Parish Council would be held on Thursday 11th March 2021, from 7.30pm, on Zoom unless notified otherwise. There would be three consecutive meetings set up on Zoom.

The Meeting closed at 8.40 PM.