Parish Councillors are summoned to the Annual Statutory Parish Council Meeting on Wednesday 20th May 2026, in the Clehonger Village Hall, following the Annual Parish Meeting which will commence at 7.00 pm, for the purpose of transacting the business in the Agenda Part Two. Please note that all councillors are invited to attend the Agenda Part One, as residents and not as councillors. The chair of the parish council will chair part one, if present.
AGENDA Part One – Annual Parish Meeting
All public/press are welcome to all parish council meetings
1.0 Annual Parish Meeting with any parishioners who have joined the Meeting and to receive any reports including the West Mercia Police – if in attendance
2.0 To approve the Minutes of the Annual Parish and Annual Statutory Meetings held on 21 May 2025
AGENDA Part Two – Annual Statutory Meeting
1.0 Election of Chairman and signing of acceptance of office
2.0 Election of Vice Chairman
3.0 Election of Parish Council Officers (Tree Warden, Footpath Officer, Playing Field Representative and HALC representative plus Speed Watch Co-ordinator)
4.0 Apologies for absence
5.0 Declarations of Interest
6.0 To approve minutes of the Parish Council Meeting held on 15th April 2026
7.0 Finance and Policies
7.1) To approve accounts, payments and note balances (please see Finance Sheet)
8.0 Playing Field and 106
8.1) To discuss and confirm actions for the playing field including fire pit for scouts at event in June
8.2) Update/actions on 106 for the playing field including fencing.
8.3) To consider and determine “playing field rules” for new signage
8.4) To update on bench repairs and welding
9.0 Planning
To consider response to Planning Applications, as notified, and then determined by Herefordshire Council
10.0 Parish Roads and Footpaths, trees and land and litter
10.1) To note any defects to be reported to Herefordshire Council, M Group, BB etc.
10.2) To consider any issues in relation to footpaths and actions
10.3) To put forward work for the Lengthsman and actions
10.4) To receive any update regarding trees and actions
10.5) To update regarding future litter pick and recent pick
11.0 To discuss recent communications about highways safety and parking (Ward Cllr dealing), plus the condition of Birch Hill Road and any actions
12.0 To review speed indicator device and any actions
13.0 Information Sheet, Correspondence plus Ward Councillor Report
13.1) To note Information and Correspondence sheet
13.2) To receive any update from the Ward Councillor
13.3) To update on the Welcome Packs and actions
14.0 Matters to be raised on the Agenda of the next Meeting
15.0 Confirmation of date of next Parish Council Meeting
The next ordinary parish council meeting will be held on Wednesday 17th June 2026 from 7.00 pm in the Village Hall.
ADavies
Cllr Alison Davies (Chair) for Part One – Annual Parish Meeting
A Wright
Mrs Alison Wright CiLCA (Parish Clerk) for Part Two – Annual Statutory Meeting